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Work Background
Howden, A Chart Industries CompanyExecutive Assistant to APAC & India President(Held Concurrently with Admin Assistant position below)
Aug. 2021 - Sep. 2024SingaporeIn my role as Executive Assistant to the APAC & India President at Howden, I efficiently managed the president's calendar and coordinated cross-regional meetings to optimize productivity and operational efficiency. I spearheaded the preparation and facilitation of high-stakes monthly leadership meetings and APAC broadcasts, handling all associated logistics and materials to ensure
seamless execution. I orchestrated comprehensive travel arrangements for the executive team, ensuring efficient and
cost-effective management of itineraries. My role also involved streamlining external communication
by organizing meetings with third parties, preparing critical agendas and presentations, and assisting in the meticulous preparation and notarization of official documents, adhering to legal and procedural standards. Additionally, I managed detailed logistics for various meetings, including venue booking, IT setup, and catering, to ensure smooth operations. ADMIN ASSISTANT – SINGAPORE & SEA TEAM
In my role as Admin Assistant for the Singapore & SEA Team at Howden, I managed a wide range of
office and facility management tasks, including maintenance, supplies replenishment, and vendor
contract negotiations. I facilitated comprehensive onboarding and offboarding processes for new
hires and departing staff, coordinating seamlessly with IT and HR departments. I supported the planning and execution of various events, from corporate gatherings to team-building activities, ensuring smooth and successful outcomes. My responsibilities extended to administering critical finance and IT functions, including banking operations, IT equipment procurement, and system upgrades. I enhanced office operations through proactive health and safety inspections, continuously improving workplace environment and safety measures. Additionally, I handled reception and communication duties, efficiently managing incoming and outgoing correspondence and conveying important announcements.
CovanceSenior Administrative Assistant, Clinical Studies Unit
Apr. 2020 - Mar. 2021Singapore(PREVIOUSLY REPORTED TO SANOFI - AVENTIS SINGAPORE PTE LTD) JAN 2017 – MAR 2021) In my role as Senior Administrative Assistant for the Clinical Studies Unit, I efficiently managed and
scheduled calendars for multiple directors and senior global managers across various time zones,
adeptly resolving any meeting conflicts. I supported medical advisors on clinical trial projects by
administering questionnaires and managing written communication between physicians, site
coordinators, and medical advisors. I prepared the Resource Management report for managerial review, ensuring optimal headcount
allocation based on project needs. My role also involved organizing key business events such as the
Annual Asia Pacific Regional Head Meeting and the Annual Team Building Event, managing all logistics including meeting agendas, accommodations, and engaging activities for up to 40 participants, all within budget. I handled international travel bookings with a focus on cost-saving measures, achieving a 10%
reduction in global travel costs. My responsibilities extended to vendor management tasks, including
new vendor creation and due diligence assessments. I maintained the document management process
for contracts, clinical trial files, and personnel files, ensuring accurate cataloguing and access
management. Additionally, I managed onboarding and offboarding processes for internal staff and
contract employees, monitored inventory, and ordered department supplies while adhering to the
departmental expense budget. I also facilitated team-wide announcements and project
communications between the Clinical Studies Unit and cross-functional teams such as Facilities, IT,
and the Corporate Office.
The Animal Recovery CenterPersonal Assistant
Nov. 2014 - Jan. 2017Managed and scheduled the CEO’s complex calendar, resolved meeting conflicts, and ensured he attended the meetings on time. Planned and coordinated all travel arrangements and itineraries. Organized and facilitated marketing events.
Knight Griffin Pte LtdAdministrative Assistant
Mar. 2012 - Sep. 2012Administrator for PMTestonline
https://www.pmtestonline.com/ Other PA related job scoope.
Pink CreationsEntrepreneur
Jun. 2008 - Nov. 2014Provided corporate apparel and customized gifts to world’s leading airline - Singapore Airlines and other top industry leaders – Panasonic Singapore, Thome Group. Created and strategized marketing events to expand client base. Managed vendors and suppliers from China and Malaysia.
Lanworks Pte ltdCustomer Service Executive
Apr. 2003 - Dec. 2008
AsiaPac Distribution Pte Ltd (an M1 company)Customer Service Executive
Jan. 2002 - Dec. 2004
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Self Employed - Business Owner @ art & antiques dealer | piano teacher | ex-corporate (partnerships manager)