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Work Background
Executive Assistant to APAC & India President(Held Concurrently with Admin Assistant position below)
Howden, A Chart Industries CompanyExecutive Assistant to APAC & India President(Held Concurrently with Admin Assistant position below)
Aug. 2021 - Sep. 2024SingaporeIn my role as Executive Assistant to the APAC & India President at Howden, I efficiently managed the president's calendar and coordinated cross-regional meetings to optimize productivity and operational efficiency. I spearheaded the preparation and facilitation of high-stakes monthly leadership meetings and APAC broadcasts, handling all associated logistics and materials to ensure seamless execution. I orchestrated comprehensive travel arrangements for the executive team, ensuring efficient and cost-effective management of itineraries. My role also involved streamlining external communication by organizing meetings with third parties, preparing critical agendas and presentations, and assisting in the meticulous preparation and notarization of official documents, adhering to legal and procedural standards. Additionally, I managed detailed logistics for various meetings, including venue booking, IT setup, and catering, to ensure smooth operations. ADMIN ASSISTANT – SINGAPORE & SEA TEAM In my role as Admin Assistant for the Singapore & SEA Team at Howden, I managed a wide range of office and facility management tasks, including maintenance, supplies replenishment, and vendor contract negotiations. I facilitated comprehensive onboarding and offboarding processes for new hires and departing staff, coordinating seamlessly with IT and HR departments. I supported the planning and execution of various events, from corporate gatherings to team-building activities, ensuring smooth and successful outcomes. My responsibilities extended to administering critical finance and IT functions, including banking operations, IT equipment procurement, and system upgrades. I enhanced office operations through proactive health and safety inspections, continuously improving workplace environment and safety measures. Additionally, I handled reception and communication duties, efficiently managing incoming and outgoing correspondence and conveying important announcements.
Senior Administrative Assistant, Clinical Studies Unit
CovanceSenior Administrative Assistant, Clinical Studies Unit
Apr. 2020 - Mar. 2021Singapore(PREVIOUSLY REPORTED TO SANOFI - AVENTIS SINGAPORE PTE LTD) JAN 2017 – MAR 2021) In my role as Senior Administrative Assistant for the Clinical Studies Unit, I efficiently managed and scheduled calendars for multiple directors and senior global managers across various time zones, adeptly resolving any meeting conflicts. I supported medical advisors on clinical trial projects by administering questionnaires and managing written communication between physicians, site coordinators, and medical advisors. I prepared the Resource Management report for managerial review, ensuring optimal headcount allocation based on project needs. My role also involved organizing key business events such as the Annual Asia Pacific Regional Head Meeting and the Annual Team Building Event, managing all logistics including meeting agendas, accommodations, and engaging activities for up to 40 participants, all within budget. I handled international travel bookings with a focus on cost-saving measures, achieving a 10% reduction in global travel costs. My responsibilities extended to vendor management tasks, including new vendor creation and due diligence assessments. I maintained the document management process for contracts, clinical trial files, and personnel files, ensuring accurate cataloguing and access management. Additionally, I managed onboarding and offboarding processes for internal staff and contract employees, monitored inventory, and ordered department supplies while adhering to the departmental expense budget. I also facilitated team-wide announcements and project communications between the Clinical Studies Unit and cross-functional teams such as Facilities, IT, and the Corporate Office.
Personal Assistant
The Animal Recovery CenterPersonal Assistant
Nov. 2014 - Jan. 2017Managed and scheduled the CEO’s complex calendar, resolved meeting conflicts, and ensured he attended the meetings on time. Planned and coordinated all travel arrangements and itineraries. Organized and facilitated marketing events.
Administrative Assistant
Knight Griffin Pte LtdAdministrative Assistant
Mar. 2012 - Sep. 2012Administrator for PMTestonline https://www.pmtestonline.com/ Other PA related job scoope.
Entrepreneur
Pink CreationsEntrepreneur
Jun. 2008 - Nov. 2014Provided corporate apparel and customized gifts to world’s leading airline - Singapore Airlines and other top industry leaders – Panasonic Singapore, Thome Group. Created and strategized marketing events to expand client base. Managed vendors and suppliers from China and Malaysia.
Customer Service Executive
Lanworks Pte ltdCustomer Service Executive
Apr. 2003 - Dec. 2008
Customer Service Executive
AsiaPac Distribution Pte Ltd (an M1 company)Customer Service Executive
Jan. 2002 - Dec. 2004
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