HSBC Seguros SAExecutive Assistant to General Manager
Jul. 2005 - Jul. 2008• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals, customer service.
• Maintain scheduling and events calendar (general meetings, direct reports weekly and monthly meetings, Board of Directos, etc.). Organize and Schedule conference calls and videoconferences. • Schedule and confirm appointments for clients, customers, or supervisors. • Arrange conferences, meetings, and travel reservations (domestic and international) for office personnel. • Coordinate meetings, hotel reservations, tours and recreation for visitors.
• Prepare unit’s reports and presentations
• Translation of reports and presentations • Co-ordination of reimbursement claims/reports/corporate credit card for General Manager and direct reports
• Verify compliance with internal regulations and Compliance
• Coordination with HR for personnel administration (work schedules, annual medical, vacation controls, leave of absence, employee files)