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Work Background
ForcepointExecutive Assistant to General Manager, VP-Europe & Helsinki Site Coordinator
Jan. 2025Helsinki, Uusimaa, Finland
Fiskars GroupExecutive Assistant to CDO/CIO & CFO
Apr. 2023 - Nov. 2024Helsinki, Uusimaa, Finland• Managed calendars for CDO/CIO & CFO, ensuring efficient scheduling and coordination.
• Facilitated smooth onboarding for team members, fostering a positive work environment.
• Organized and hosted various events like buffet lunches and VR events, enhancing team collaboration.
• Handled executive emails and managed post efficiently to support daily operations.
Boston Consulting Group (BCG)Executive Assistant
Sep. 2022 - Mar. 2023Helsinki, Uusimaa, FinlandI was an executive assistant to four stakeholders. During my time I: - Handled their calendars by scheduling regular internal/external meetings and rescheduled them according to priorities and last minute changes
- Managed their domestic and international travel arrangements
- Managed their expense reports - Created and maintained relationships with clients & vendors/partners
- Worked as a travel node for the entire Helsinki office, acting as advisor on anything travel related
- Organized and hosted a Office Christmas party for 30+ attendees December 2022 for the finance team
- Organized two case team events (escape room + dinner & dog sledding + dinner)
- Organized a baby shower for a colleague at the office
- Organized the Nordic Pride Conference (including but not limited to: detailed research into potential venues, price negotiations, hotel room bookings/changes, developing the agendas, booking the evening event, creating a 2000 word document with travel related info for attendees, filling the expense reports & acting as point of contact for 30+ attendees from Norway, Sweden & Finland)
- Covered as the EA for other stakeholders whenever necessary (in total 10 covers over a month period)
- Booked meeting rooms & ordering catering as needed for internal/external events
- Solved any problems/answered any inquiries my stakeholders may have had In addition to my core executive assistant responsibilities, I also became part of the internal cohort Women@BCG, during which time I: - Set up the core documentation for the cohort - Set up the primary channel for internal communication & distribution list for the cohort
- Researched, drafted and presented an events proposal plan
- Developed a budget proposal for 2023
- Organized and hosted the flagship event Sushi school + dinner for +30 attendees
- Organized a lunch for consultants for 30+ attendees (taking into consideration and catering to 17 different diets)
The Urban WritersWriter
Jul. 2022 - Sep. 2022Worked as a ghostwriter during my free time. Wrote one 30,000 word book, book descriptions and several book outlines.
Kielikoulu Nuevo MundoEnglish Language Teacher
Jul. 2022 - Jul. 2022Helsinki, Uusimaa, FinlandI worked with a bunch of Spanish students, helping them improve their spoken English and to become more confident speakers.
ReOrbit Marketing & Operations Associate
Jan. 2022 - Mar. 2022Helsinki, Uusimaa, FinlandOn the marketing side I: - Set up the social media channels (Instagram & Twitter)
- Developed and planned the content plan for all social media channels
- Set up and conducted a mini podcast series interviewing all employees on "Why Space is Important"
- Researched and designed a series of posts on interesting facts about space, called the "Did you know..." series
- Conceptualized, planned and wrote the script for the ReOrbit corporate story video. Co-produced the storytelling visual and musical choices
- Wrote the ReOrbit corporate story for the UK based space magazine ROOM
- Was in charge of corporate communications for internal and external stakeholders
- Conducted several different campaigns announcing ReOrbit's participation to the International Space Conference Satellite 2022 On the Operations side I: - Set up contracts with several vendors, including: Elisa, Foodora, Clas Ohlson, S-Business, Ikea etc.
- Purchased the essentials for the office
- Assisted in the recruitment process for a graphic designer intern
- Helped arrange international travel for colleagues and external parties
- Finalized the arrangements for our attendance to the Satellite 2022 conference in D.C, Washington including: purchasing electricity, finding a graphic designer, registering participants, downloading marketing materials and researching and ordering booth giveaways
- Organized a company "team day" event - Traveled to the U.S to attend the Satellite 2022 conference
- Wrote the handbook for HR answering any and all questions employees could have
- Wrote a list of company policies - Finalized the company's insurance policies
MySpeakerContent Manager
Jan. 2021 - Aug. 2021Espoo, Uusimaa, FinlandDuring 8 months I: - Planned and designed an online course on public speaking from André Noël Chaker's upcoming book
- Planned and designed a content plan
- Conducted roughly 20 interviews online and in person with various different public speakers
- Conducted roughly 15 online testimonials with our online community members
- Set up and hosted 10 online events with members from MySpeaker Rhetorich
- Interviewed and wrote roughly 10 speaker stories on various public speakers
- Wrote two SEO articles designed to rank up MySpeaker's rating on Google on the topic "Keynote Speakers"
- Set up one in person event during the summer of 2021 & one hybrid event for our Open Mic
- Regularly checked google analytics and made any adjustments necessary regarding content planning
- Assisted in the recording of educational videos which were part of the online course on public speaking
- Designed, wrote, edited and sent off 8 monthly newsletters to the community, with an increased amount of views each month
Business Excellence Solutions, Ltd.Service Quality Manager
Aug. 2014 - Dec. 2020Helsinki Area, FinlandI rejuvenated my boss's career from retirement by: - Marketing, selling, filling and arranging roughly twelve Lean Six Sigma Black Belt classes
- Bringing international lecturers to Finland, arranging several additional quality courses and hosting international clientele
- Planning and arranging roughly 100 trips in Europe/internationally as well
- Traveling with my boss on roughly 90% of these trips
- Planning detailed itineraries for all trips
- Planning/arranging/hosting a 10 day study trip to Japan for our VIP clientele in 2018
- Arranging several events abroad and in Finland, including celebratory dinners, cocktail hours & one day seminars
- Selling and arranging a Lean Six Sigma Black Belt course to Oslo, Norway
- Assisting in the contract with the International Trade Center, introducing a quality program to third world countries
- Handling all administrative duties: including extensive calendar management and private tutor sessions
- Handling expense reports
- Sending off and following up on invoices
- Assisting and being a support to the CEO in any means necessary
Business Excellence Solutions, Ltd.Personal Assistant to Chairman
Mar. 2014 - Aug. 2014Espoo, Finland
Hilton Helsinki HotelsHospitality Coordinator
Mar. 2012 - Aug. 2012Helsinki Area, FinlandInternship
Hotel KämpHospitality Coordinator
Mar. 2011 - Aug. 2011Helsinki, Uusimaa, Finland
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