Requests
15
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Work Background
UPMCConstruction Support Specialist
Jul. 2022Oakland- Pittsburgh, PA-Administrative support of Project Management teams, Directors of Construction, Construction Support Manager and/or Construction Support Specialist-Senior to assist in the organization and successful execution of new capital construction projects.
-Manage calendars, schedule and adjust meetings, and coordinate with external users to accommodate meetings.
-Drafts and sends correspondences on behalf of department/Project Manager (i.e., emails, memos, letters, meeting minutes).
-Fax, file, copy, scan, and enter data for required documents.
-Utilization of MS Suite products including Outlook, Word, Excel, and PowerPoint. -Utilize eBuilder and AIA to create and/or complete contract documents including Contracts, Master Agreements, Change Orders, Closeout Processes, Adding or Removing Users, New Project Requests, enter, update, and track updating the Approved Vendor Lists, and maintain the related documents.
-Complete Purchase Orders on behalf of Project Managers via e-Builder or PeopleSoft.
-Provide input to presentations created by project teams.
-Completes Expense Reports as needed.
-Maintain various project paper and electronic files.
-Assist the Construction Support Manager with the orientation process for new departmental team members.
-Maintain and complete Contractor ID Badge Processes for the department (i.e., training, managing process, updating documents as needed)
-Makes travel arrangements as needed.
-Take on any other special projects or additional tasks related to the overall work of the department as necessary.
-Performs in accordance with system-wide competencies/behaviors while working remotely or in-person.
UPMCSenior Administrative Assistant
Sep. 2018 - Oct. 2022Greater Pittsburgh Area• Fax, file, copy, scan, and enter data for required documents.
• Utilization of MS Suite products including Outlook, Word and Excel. • Provides varied administrative support to the Corporate Construction and Real Estate department.
• Develops and sends correspondence on behalf of department and department head.
• Develops reports for executive or department. • Analyzes complex information requests and determines complex trends. • Reviews administrative procedures and operating practices and makes recommendations to increase efficiency. • May also perform all responsibilities of an Administrative Assistant - Intermediate: • Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly). • Completes processes in eBuilder and utilizes AIA in finalizing contracts.
• Completes expense reports.
• May make travel arrangements. • Performs in accordance with system-wide competencies/behaviors. • Perform all other job related duties as assigned.
Seven Springs Mountain ResortHostess
Oct. 2016Champion, PA• Answer incoming calls. • Make and cancel reservations.
• Greet and Seat customers.
• To-go orders and bus tables.
• Excellent customer service.
State of Pennsylvania - CorrectionsClerk Typist II
Mar. 2015 - Sep. 2018Somerset, PA• Fax, file, copy, scan, and enter data for required documents.
• Utilization of Microsoft Outlook, Word and Excel. • Retrieve, sort, and distribute mail to the Deputies and Majors twice daily.
• Provides clerical support within Security Administration Building to the Deputies and Majors to ensure operations are conducted efficiently and effectively, including Memos, Dispositions, Business Leave Requests, DOC Van Lists, and Gate Clearances. • Answer incoming calls, transfer calls, and take messages as needed.
• Written and typed correspondence, reports, and forms; often of a sensitive/confidential nature.
• Complete meeting minutes for staff via audio recording devices.
• Maintain a multiple tracking systems for Inmate Statuses, Inmate Review and Release Dates, Grievances, and Misconduct Appeals.
• Prepares travel expense vouchers as needed using the SAP system.
• Placing the Warehouse Supply Order for CI Laundry using the ESS System.
• Have working knowledge of the APR systems/logs for the DSFM and DSCS.
• Have a working knowledge of the AARMS System online to upload documents for the yearly Facility and PREA Audits.
• Act as a back-up for the switchboard operator as directed/scheduled. • Assist and maintain a schedule for inmates to be seen by the PRC or the Hearing Examiner, completing dispositions, and distribution of hearing results.
• Prioritize and manage multiple tasks and assignments to their completion.
• Perform all other job related duties as assigned.
State of Pennsylvania - Human ServicesClerk Typist I
Oct. 2014 - Mar. 2015Greater Pittsburgh Area• Fax, file, copy, scan, and enter data of required documents.
• Import, renew, transfer, or reject online and paper applications to be processed.
• Make EBT cards.
• Work the Receptionist desk by greeting clients, checking them in, and accepting drop off forms and documents.
• Incoming and outgoing calls as needed.
• Email correspondence using Outlook.
• Collect mail and distribute accordingly four times daily.
• Date stamp all incoming mail, forms, documents, and faxes.
• Keep mail room orderly.
• Assist with any other tasks needed within the office.
UPMCIntake Coordinator – Grievance and Compliance (Temporary) and Administrative Assistant (Temporary)
Apr. 2014 - Oct. 2014Greater Pittsburgh AreaIntake Coordinator – Grievance and Compliance
• Fax, file, copy, and scan.
• View cut-logs from Member services to create cases.
• Create cases using Microsoft Word.
• Incoming and outgoing calls as needed.
• Email correspondence using Outlook.
• Assist with any other tasks needed within the office. Administrative Assistant – Physician Services Dept.
• Fax, file, copy, and scan.
• Enter data into the Database.
• Create New Hire folders.
• Incoming and outgoing calls as needed.
• Email correspondence using Outlook.
• Create Excel Spreadsheets accordingly.
• Keep file room orderly.
• Assist with any other tasks needed within the office.
J. Croyle and Associates, Inc.Receptionist / Office Assistant
Apr. 2013 - Mar. 2014Greater Pittsburgh Area• Answer and direct a multi-line phone system.
• Greet and register all applicants and clients.
• Screen, print, log, and sort all emails accordingly.
• Email all correspondence using Outlook.
• Log daily activity reports for the recruiters and marketing department.
• Fax, file, copy, and scan.
• Prepare and maintain spreadsheets using Excel.
• Edit applicants’ resumes formatting to look more professional.
• Keep Ad Book updated with the amount of responses received from Monster and the Post-Gazette.
• Type up job orders for the Marketing Department to distribute.
• Create new hire folders and log the appropriate information.
• Created guest list on Workspeed (security check-in system for the building).
• Create the rough draft of monthly newsletter.
• Assist with any other tasks needed within the office.
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