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Network Power<100 people
Roles
✨100%
Business Owner
💸50%
Marketing
🧑💼50%
C-level Executive
Geos
🇬🇧50%
United Kingdom
🇺🇸50%
United States
Work Background
Private CompanyPersonal Assistant / Office Manager
Dec. 2022Pretoria, Gauteng, South Africa
Beyond Business VABusiness Owner at Beyond Business
May. 2022 - May. 2022Gauteng, South AfricaMy business exists to take care of the administrative and secretarial facets of your company, giving small business owners more time, freedom, flexibility and allowing them to focus on growing their business and increasing their income.
I have over 20 years of extensive experience in the corporate industry, mostly as an Executive Personal Assistant, Office Manager and as a certified Virtual Assistant. I am excited and ready to help you transform your business.
PangeaSenior Executive Assistant
Oct. 2020 - Nov. 2022City of Johannesburg, Gauteng, South AfricaI worked as an Executive Assistant for a company that specializes in the acquisition and development of African mining assets. Responsibilities > Preparing of internal and external corporate documents for team members and Partners
> Managing of travel itineraries, including Visa arrangements, for Directors and other travelers. > Arranging office events / functions as requested
> Scheduling meetings and appointments as well as Diary management
> Office administration and the coordination of office services and housekeeping
> Maintaining of filing system of paper and electronic documents
> Upholding a strict level of confidentiality and sustaining a level of professionalism among staff and clientele
> Administering and maintaining contract documentation while ensuring compliance with Company policy as well as relative laws and regulations
> Analyzing of contracts and conferring with various department heads to detect ambiguities, inaccurate statements, omissions of essential terms, and conflicts with possible legal prohibitions
> Converting agreements into contract form and preparing an amended agreements for approval
intuitiveExecutive Personal Assistant
Jun. 2018 - Jul. 2020Centurion Intuitive is a company that provides a debt counsellor solution and a payment distribution agency, with both a debt counsellor solution and a payment distribution agency, intuitive offers a workflow system and processing that removes the need for multiple systems and allows for seamless transfers within the system Responsibilities
> Travel arrangements for staff and management
> Office administration, the coordination of office services, maintenance and coordinating of suppliers relating to office maintenance
> Scheduling of meetings and appointments as well as diary management for Managing Director
> Compliance with company policies and procedures and ensuring that records are updated
> Compiling minutes and agendas for management meetings
> Design and facilitation of staff training with regards to various acts relating to the business as well as system training
> Providing administration duties to the Credit Technology association and being part of projects involving BASA, CTA and other role-players related to the credit industry
> Assisting with marketing surveys, company projects as well as customer service department where input and assistance where needed
> Managing of staff
aHa! Training and DevelopmentFreelance Facilitator
Mar. 2018 - Jun. 2018Gauteng
Amanda du Toit Public SpeakingInspirational Speaker
Apr. 2017 - Dec. 2017South AfricaI do public speaking in my free time. I share my life story, experiences and talk openly about all the challenges I faced thus far. By sharing and telling my story I find healing but more important my goal is to motivate and inspire others to find their worth and purpose by overcoming their personal setbacks and eventually becoming the best they can be. I host talks at special events, schools, businesses and conferences and topics include - > Finding my worth in the workplace
> I am a survivor
San Miguel Fruits SAExecutive Personal Assistant and Office Manger
Sep. 2014 - Jan. 2018Port Elizabeth> Executive Assistant to Company Director
> Coordinating of Directors daily engagements and diary
> Actioning and following up on all incoming calls, emails and documentation
> Assistance with weekly/monthly reports, correspondence and administration
> Proactive preparation and proofreading of documentation for meetings and business trips
> Accumulating necessary information for compiling of presentations
> Office Management
> Interaction with Management and staff providing support and guidance with the objective to work as a team
> Develop and sustain productive working relationships with Suppliers and Customers
> Preparing, executing and standardizing processes to ensure quality and cost effective admin support in accordance with company policies and procedures
> Facilitating office infrastructural needs
> Strategize and execute projects in the area of accountability
> Applying resources and enforcing practical knowledge to resolve problems and act authoritatively on methods and procedures
> Supervising of staff
> Coordinating of functions, events, etc
> Travel Coordination
> Constructing and implementation of travel policy and process
> Travel planning and reservations for all business-related Travel, i.e. flights, hotels including comprehensive itineraries for Directors, CEO and Shareholders
> Maintaining of current relationships with Suppliers, i.e Hotels, Travel agents etc
> Finance and Governance Management
> Generating of Purchase Requisitions on the SAP system
> Planning and compiling yearly budgets for various Cost centres
> Providing assistance concerning the achievement of financial objectives
> Adherence to organizational policies and procedures to ensure the reduction of costs
> Office related Budget Management including negotiation of contracts with suppliers aiming at minimizing unnecessary costs
> Effective control and final approval for all travel-related bookings with the objective to regulate and remain within budget requirements
Telesure Group ServicesPersonal Assistant to General Manager
May. 2010 - Jan. 2013Pretoria Area, South Africa> As the Personal Assistant to the General Manager of a well known short term insurance company in Pretoria required me to participate in Management meetings, team buildings and the yearly budget planning as I was part of the Management team
> In this role I assisted the General Manager with his daily tasks, diary coordination, handling incoming client calls and queries and delegating where necessary
> Travel bookings and arrangements formed part of my duties and I had to book all travel-related trips on an internal travel system
> Compiling of monthly reports and presentations for GM meetings formed part of my duties, together with organising branch meetings, regional training and staff functions > I was also required to provide assistance and support to other Managers and Personal Assistants when needed
> Working closely with other departments and assisting them where needed
> This role required me to understand the business including the claims processes and systems
> During this time I enrolled and completed my FAIS RE1 exam
> During my time with this company I was also involved with the committee that arranged gifts for clients
> Customer service was an important part of this business and all staff received continuous training on service excellence > In 2010, I was nominated to partake in a course offered to only selected employees. The course took place over a period of 6 months and was aimed at personal growth and development, namely Investment in Excellence, hosted by the Pacific Institute
Mahindra & MahindraExecutive Personal Assistant to CEO
Jul. 2009 - Apr. 2010Centurion, Pretoria> My role as the Executive PA to the CEO was extremely varied and enabled me to expanded my skill and knowledge
> I was required to assist the CEO with his day to day functions. This included travel arrangements for trips local and abroad, effective diary management
> My duties also extended to assisting the CEO with personal matters i.e children, schooling, holidays, travel etc
> I coordinated meetings with Management, local Dealers, Suppliers and our Public Relations company. Overseeing staff and general office maintenance also formed part of my duties
> Regulating the office petty cash, monthly stationery requirements, office supplies and company fleet vehicles was required of me
> Planning and organising of company functions and events as part of my duties as well as assisting the Marketing department when needed
> I Maintained the Health and Safety files for the office and the company enrolled me into a First Aid course to assist me with fulfilling the necessary requirements
> Ensuring timeous payment of all office-related bills
> Maintaining all staff files and ensuring that the staff leave register is up to date at all times
> Organising invitation letters, accommodation and collection of all international visitors to the company
Outsource Reclaim SpecialistsPersonal Assistant / Recovery Agent
Jan. 2007 - Mar. 2009Pretoria> I was working for a legal firm that recovered the damages and expenses as a result of motor vehicle accidents of a well know insurance company
> My time at this company required me to understand the legal process with regard to insurance claims
> My duties included the opening of legal files and constant liaising and corresponding with the legal departments of other insurance companies
> Typing of legal correspondence as well as constant communication with the insured clients was also part of my daily duties
> Managing the legal filing system
> Arranging meetings, actioning incoming calls and taking messages when necessary
> Preparing monthly reports and doing the financial accounting to clients on a monthly basis
> Coordinating all office functions and supervising staff
> Assisting with litigation typing of legal documents
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