The University of the West IndiesSenior Executive Secretary
Feb. 2009 - Apr. 2015School for Graduate Studies and ResearchProvide highly confidential secretarial and administrative services to the Pro-Vice-Chancellor (Graduate Studies) and to monitor the day to day operations of the office to enhance efficiency. Some of the duties include:
- Servicing department, board and/or committee meetings, i.e. prepares submissions, circulates papers, arranges venues, contacts members, attends meetings, takes notes, reproduces minutes, takes follow-up action;
- Liaising with project coordinators, project donors (local and overseas) government officials (local and overseas), other university personnel, private sector agencies, statutory bodies, etc; - Preparing travel itinerary, confirm accommodation and transportation arrangements
- Coordinating seminars, workshops, conferences, expos and social functions;
- Ensuring the maintenance of an adequate supply of stationery and other office requirements;
- Participating in the preparation of departmental annual report;
- Maintaining an up-to-date departmental diary of appointments, meetings and so forth;
- Preparing reports and presentations, pamphlets and programmes
- Maintaining and coordinating various projects/initiatives