Diann Spicer

Owner @Diann Spicer Enterprises

PartnerTutor💸 Marketing✔️ ITAccountant🐦 Design🧮 EducationLecturerAccount ManagerTech SupportSoft Skills TrainerAssociateAssociate Partner🔥 Startup FounderBusiness Owner💼 C-level Executive👍 Sales & BizDev🗿 HRSinger🧨 Consulting🎥 Entertainment🏦 Finance✨ Business OwnerCOOLife CoachingExecutive CoachFinancial PlannerTraining&Development SpecialistAdministrative SpecialistCEOCFOAdvisor

Diann Spicer is a seasoned administrative professional. With over two decades of experience in business administration, she has honed her skills in organizational management, business planning, and project coordination. Her extensive experience, combined with her strong work ethic, has significantly contributed to the growth and success of the company. Diann's role involves managing day-to-day operations, handling administrative tasks, and ensuring the smooth running of the business. Prior to her current role, she held various positions in administrative and operational roles, allowing her to develop a well-rounded understanding of business operations. Diann Spicer's commitment to efficiency, attention to detail, and dedication to her career make her a pivotal part of any team.

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Work Background

LandmarkCourse Supervisor Program Admin

Dec. 2022Online

Athena Executive ServicesExecutive Assistant

Sep. 2019Athena Executive Services pairs Virtual Executive Assistants with business owners, entrepreneurs and executives throughout the U.S.. Benefits that clients have reported so far: · They are happy that they now are spending more of their time on what they are needed for most in their company. They feel that they are wasting much less time on things that they know someone else could do. · They have a new-found peace of mind and life balance (they are getting to the gym; ending the workday at a reasonable time; attending more family events; having time to do critical thinking on their business; etc.) · They are saving money by simply paying for the hours someone works (not benefits, not office space, not equipment, not a salary, etc.) Some of what you get from having a virtual assistant from Athena Executive Services: · The assistants are independent contractors who work from home, with their own equipment. Our clients save money, not having to provide office space, equipment, benefits, etc. · They are experienced being on virtual/ remote teams and how to perform well in that environment. We work with our clients to establish effective communication structures so that you are clear about what work is going to be done and what has been accomplished. · Support is available anywhere from 10 to 40 hours/week. It’s amazing the difference that just 20 hours/week of support can make in the life of a business executive. Our clients don’t pay for more hours than they really need. · I provide coaching at no additional charge for clients who have never had an assistant before, or want support in how to work most effectively with their assistant

Athena Executive ServicesVirtual Executive Assistant

Apr. 2018Seattle, Washington, United States

Tacoma OperaChorus Member

Jul. 2023 - Oct. 2023Production of Carmen - 2 performances.

Bellevue OperaChorus Member

Jul. 2023 - Sep. 2023Production of Carmen - 2 performances.

LandmarkData Entry Specialist

Feb. 2021 - Mar. 2022Online Programs Division

content26, LLCOffice Manager

Oct. 2019 - Dec. 2020Seattle, WAPerform administrative duties as first person of contact for the office. Provide all employees with needed office management tasks and support throughout the office. • Organize material in hard copy filing as well as electronic files. • Prepare payroll and A/P each month. • Reconcile all company credit card transactions for executive staff. • Work with executive staff on projects and tasks as needed. • Ensure all common areas are professional looking and organized. • Act as first point of contact for the business.

Jura PhysiciansOperations Associate

Aug. 2015 - Sep. 2019140 4th Avenue N., Suite #170, Seattle, WA 98109Perform all front desk administrative duties as well as scheduling and billing for legal appointments for the orthopedic surgeon on duty. • Handle all scheduling for exam, trials, depositions, and hearings. • Prepare all paperwork for any legal appointments on the calendar. • Bill for any legal services performed and follow-up to ensure all payments are completed. • Liaison for all IME companies scheduling appointments for the orthopedic surgeon. • Train backup front desk person on any administrative duties. • Answer phone for any incoming calls. • Ensure all common areas are professional looking and organized. • Organize material in hard copy filing as well as electronic files. • Ensure all files and locations are confirmed on the schedule each day.

Francis & Company PLLCAdministrative Assistant

Jan. 2015 - Aug. 2015Seattle, WAHired as administrative assistant and to manage the office while Office Manager took a leave of absence. Many duties include, but are not limited to: ● Processing mail for employees and clients. ● Organizing material in hard copy as well as electronic filing. ● Onboarding new employees. ● Preparation and submission of tax return files. ● Coordinating payroll and time entry with employees. ● Reporting expenses from employees. ● Keeping up to date and accurate account of all work in the office. ● Troubleshooting any and all office hardware and software.

CTI BioPharmaQA Specialist - Temporary

Oct. 2014 - Dec. 2014Seattle, WAHired to work at CTI Biopharma as a QA Specialist in the Quality Assurance department. Stepped in to perform administrative duties as needed to help with backlog and organization of documentation. Organize material in hard copy filing as well as electronic files. ● Keep up to date information regarding site visits and reporting of actions for completion. ● Work with manager and team lead to keep up to date on all site visits and reporting documents from sites and internally. ● Keep all internal documents filed in hard copy system and electronic system.

206incTemporary Administrative Assistant

Sep. 2014 - Oct. 2014Seattle, WAStepped in to perform administrative duties while administrative staff member is out on extended leave at 206inc to provide coverage of the front desk and support of all staff in the office. ● Coordinate with manager regarding daily and weekly tasks ● Work with office staff on projects and tasks as needed ● Ensure all common areas are professional looking and organized ● Act as first point of contact for the business

REISenior Administrative Assistant - Contractor

Apr. 2014 - Jul. 2014Kent, WAStepped in to perform administrative duties while a few of the staff were out of the office for the Digital Retail division at the REI Headquarters. Provided all needed tasks and duties to support three Divisional managers. ● Complex calendar updating and conflict resolution for Divisional Vice Presidents and Department Directors ● Managed all meeting requests and scheduling conflicts ● Collaborated with other administrative staff to complete tasks

Seattle Children'sAdministrative Assistant III

Sep. 2013 - Dec. 20134500 Sandpoint Way NE, Seattle, WA 98145Performed administrative duties as part of the Infectious Disease and Rheumatology departments within the Medical Specialties Program B Division at the hospital. Provided all needs to a group of clinical and research oriented doctors and a team of administrative staff. ● Split administrative duties between the Infectious Disease and Rheumatology departments with a team of other administrative staff ● Managed all incoming and outgoing mail for each staff member ● Complex calendar updating for all on-call staff in the clinical rotation ● Scheduled meetings and completed travel arrangements for assigned faculty members

World VisionAdministrative Coordinator (temp)

Oct. 2012 - Dec. 2012Coordinate with retiring administrator to learn the assigned responsibilities and tasks in order to transition into the Administrative Coordinator position within the Media Relations Department at World Vision and help to find ways to efficiently support the team and Executive Director in all tasks and assignments. ● Schedule meetings and complete travel arrangements for the Executive Director. ● Coordinate and assign all media invoices and report to manager and finance department. ● Organize and consolidate all expenses in the financial software system for the Executive Director. ● Update all exempt and non-exempt employee timesheets and submit to payroll. ● Maintain team calendar with employee absences and travel plans. ● Send reminders and updates to all team members on a weekly basis. ● Manage all incoming and outgoing mail.

Institute for Systems BiologyProject Coordinator

Sep. 2011 - Jun. 2012Performed diverse responsibilities and collaborated with team members to complete projects for this nonprofit research organization that promotes scientific collaboration across disciplines to resolve issues related to health and the environment. ● Successfully prioritized responsibilities as administrative project coordinator for two doctors and their team of graduate students, research scientists, and technicians. ● Maintained calendar and scheduled meetings and other activities; organized and coordinated events; assisted with fundraising for events; and handled travel arrangements for staff. ● Forecasted and managed budgets for lab grants; ordered lab supplies; reconciled monthly expenses. ● Checked references and assisted with relocation of new hires; conducted new employee orientation sessions; updated CV/biosketch; and handled salary reallocations. ● Performed editing for presentations.

Institute for Systems BiologyAdministrative Assistant

Jan. 2011 - Sep. 2011Performed diverse responsibilities and collaborated with team members to complete projects for this nonprofit research organization that promotes scientific collaboration across disciplines to resolve issues related to health and the environment. ● Successfully prioritized responsibilities as administrative project coordinator for two doctors and their team of graduate students, research scientists, and technicians. ● Maintained calendar and scheduled meetings and other activities; organized and coordinated events; assisted with fundraising for events; and handled travel arrangements for staff. ● Forecasted and managed budgets for lab grants; ordered lab supplies; reconciled monthly expenses. ● Checked references and assisted with relocation of new hires; conducted new employee orientation sessions; updated CV/biosketch; and handled salary reallocations. ● Performed editing for presentations.

International Parking Management (IPM)Administrative Assistant

Apr. 2010 - Jan. 2011Responsible for: ● AR/AP of all monthly paying customers ● organization of all customer information ● answering customer questions immediately over the phone, email, or in person ● accurate and up to date data entry for any changes received by customers ● attention to detail ● time management

Quorum Review IRB IncDocument Support Specialist

Jun. 2007 - Mar. 2010Responsible for: creating, printing, and quality assurance of all approval documents going to customers follow-up of documents received by customers accurate data entry for any changes received by customers preparing documents for expedited review or board review making reservations for Team Fun outings each month time management attention to detail

Acucela Inc.Administrative Assistant

Apr. 2006 - Jun. 2007● Administrative Assistant and Front Desk Receptionist ● Responsible for all reception duties: ● being first point of contact for all clients and employees ● answering phones and directing calls ● greeting clients and customer service ● travel planning and schedule coordination ● conference room scheduling ● formatting and proofreading all initial FDA submissions for clinical trials ● updating company information and monthly company newsletter

Choir of the SoundBoard Member

Jan. 2005 - Dec. 2007

Alzheimer's Association WesternAdministrative Assistant

Apr. 2004 - Feb. 2006Responsible for all administrative duties within the Programs Department: managing volunteer requests and jobs as Volunteer Coordinator schedule coordination updating contact lists database maintenance creating and printing publications using creative skills to convey important information to clients bulk mailing printing, envelope stuffing, addressing, and preparing

Alzheimer's AssociationPrograms Assistant

Jan. 2004 - Dec. 2006Performed all administrative duties within the Programs Department. Coordinated volunteers and managed their requests. Updated contact lists and maintained database. Created and printed publications; mailings. Demonstrated creativity while conveying important information to clients.

Camelot MusicSales Associate

Jan. 1997 - Dec. 2000

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