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United Arab Emirates
Work Background
Just InteriorsOwner
Jan. 2020United Arab Emirates
LSEG (London Stock Exchange Group)Office Manager & Real Estate For Middle East & Africa
Aug. 2015 - Aug. 2021DubaiA multi-functional role that can be categorized into Office Operations, Facilities Coordination and Real Estate Management supporting Global Heads and Local Offices. Standard Office operations supporting all offices in MEA across all Business Functions. Operational activities of an existing and/or new facilities, monitoring and maintaining the Mechanical systems, HVAC systems, building electrical, building controls, automation systems and general facilities support in partnership with LL and local LL FM teams. Continuously improving processes & systems whilst coordinating with various departments and property management companies to facilitate repairs and maintenance. As I manage the planning for ALL offices in MEA, I oversee work performed by outside contractors relating to utilities, HVAC systems, maintenance and custodial services. This roles also entails project planning/project management, including tracking schedules, budgets & costs along with vendor management & consolidation of reports & documentation. Managing the company's portfolio ensuring transparency of spending along with analyzing & calculating costs of procurement along with suggested methods to decrease expenditure. Optimize Global procedures to attain maximum efficiency and coordinate with stakeholders to guarantee agreement on terms and processes. Partnering with trustworthy vendors/suppliers aids in determining the quantity and timing of project deliveries. Assisting the Global Heads to drive strategy and direction for all programs consistent with global program guidelines. I am able to execute on programmatic strategy leveraging vendor partners and cross functional teams. Assisting Global Teams to further develop standards and procedures as business and customer needs evolve. Oversee and improve programs in the following areas; employee experience, performance analytics & reporting, vendor management, operations management.
Gravitas and Constantia LtdExecutive EA to MD
May. 2013 - May. 2015London, United KingdomManaging the administrative duties in a busy office. This includes the day-to-day co-ordination and implementation of office procedures. Keeping the client database up to date as well as tracking processes to ensure efficiency and compliance with legislation. Duties: -Organising and maintaining libraries, documents, and files. -Transcribing and proof reading documentation. -Preparing agendas, compiling spread sheets and preparing minutes of meetings. -Co-ordinating diaries and travel arrangements. -Photocopying and maintaining stationery stock. -Schedule and make appointments. -Assisting with the monthly invoicing process including raising invoices. -Answering and transferring calls, taking messages and managing emails. -Writing letters, manuscripts and financial documents. -Close & archive files in accordance with the Records Management Policy. -Monitoring the distribution of dictation work. -Managing and coordinating papers & documentation for meetings as required. -Organising travel, including flights, transfers, accommodation and Visas.
IMSPA to Director
Apr. 2011 - Apr. 2013London, United KingdomExecutive PA that worked closely with the Director and other senior managerial staff. Providing administrative support, usually on a one-to-one basis. Helping managers to make the best use of their time by dealing with secretarial and administrative tasks with extensive knowledge of the organisation. Discretion and confidentiality are one of my strong attributes. Usually carrying out specific projects and research, responsible for accounts and budgets and taking on some of the manager's responsibilities. From time to time deputising for the manager, making decisions and delegating work to others in the manager's absence as well as being involved in the decision-making processes. Duties:
-Devising and maintaining office systems, including data management and filing
-Arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations
-Screening phone calls, enquiries and requests, and handling them when appropriate
-Meeting and greeting visitors at all levels of seniority
-Organising and maintaining diaries and making appointments
-Dealing with incoming email, faxes and post, often corresponding on behalf of the manager
-Carrying out background research and presenting findings
-Producing documents, briefing papers, reports and presentations
-Organising and attending meetings and ensuring the manager is well prepared for meetings
-Liaising with clients, suppliers and other staff
-Responsible for recruiting and training juniors
ASA RECRUITMENTSpecialist Consultant
Aug. 2009 - Feb. 2011Glasgow, United KingdomA proactive role that requires a result driven attitude and the ability to work to tight deadlines. Responsible for all recruitment of candidates in roles regarding broad spectrums of; Management, Front Office/Operations Management. Responsible for driving sales from all market segments; in particular the leisure, conference and corporate markets whilst managing and supporting the activities of weekly targets & client visits.
Randstad UKBD & Consultant
Feb. 2009 - Mar. 2011London, United KingdomResponsible for driving sales from all market segments and in particular the corporate markets whilst managing and supporting the activities set out by the company policies. Objective is to maximise revenue and customer satisfaction. A Proactive role, which requires attention to detail and a can do attitude. Provide administrative support to the Management & Director in a timely and courteous manner. Arrange for and manage material for meetings with staff and clients, which requires initiative, industriousness and the ability to work to tight deadlines.
HALO Hotels LtdGeneral Manager
Dec. 2007 - Aug. 2009Glasgow, United KingdomGeneral Manager of very busy Conferencing and Banqueting Hotel in Glasgow. RE-branded the entire hotel, put into place procedures of financial management, business planning, quality & service standards. Increased all sales opportunities by maximising new corporate & leisure clients. Ran all FIT websites and ensuring current room revenue was maximised through all the Internet channels. Main coordinator at all weddings, conferences, parties and functions.
Mckever HotelsGeneral Manager
Jan. 2006 - Dec. 2007Edinburgh, Scotland, United Kingdom
Marriott HotelsGeneral Manager
Jun. 2002 - Jan. 2006Cumbria, UK
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