A.J. McQuarrie - Corporate Practice Assistant, Stoel Rives LLP

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Work Background

Stoel Rives LLPCorporate Practice Assistant

May. 2023 - May. 2024United States

Brownstein Hyatt Farber SchreckSenior Executive Assistant

Jun. 2009 - Aug. 2021San Diego, CAAs gatekeeper, provided legal and administrative support to Managing Principal and firm principals. Managed multiple calendars; scheduled meetings, conference calls, event attendance; coordinated meeting logistics; booked complex domestic/international travel itineraries (air, hotel, and transportation) and proactively changed itineraries as needed. Observed high confidentiality standards with management team, attorneys, staff and clients; screened and routed calls (as appropriate). Drafted routine and high-level and time sensitive material while juggling multiple and changing priorities; drafted engagement letters and agreements; performed redline edits and proofed complex legal documents; proofed and processed client billing; prepared and tracked reimbursement requests and vendor invoices. Worked to strengthen relationships with staff, clients, government officials and their staffs. Provided superior interpersonal organizational and time management skills and support to the Managing Principal. Exercised proven strengths in initiative, discretion and judgment in calendar management and coordinating meetings with government officials, business leaders, regulatory bodies and other key stakeholders. Email management (inbox, calendar, contacts, etc.). Administrator of Share File sites (granting access to appropriate attorneys, staff, clients). Constructed and maintained various file/document management systems for clients. Event Planning for holiday parties, business conferences and fundraising for government officials (locally and nationally). Created process improvements to streamline workflows and improve productivity. Increased document accuracy and reduced errors by 30% through careful proofreading of all agreements, proformas, pleadings, contracts, and correspondence. Conducted legal research on water and real estate law. Trained and mentored Administrative Assistant.

Morrison & Foerster LLPCo-Lead Corporate Secretary & Executive Assistant to Business Development Manager

May. 2004 - Jan. 2009Greater San Diego AreaAssisted executives in international law firm with over 40 local attorneys and 1,000 attorneys worldwide. Worked directly with the Business Development Manager for Morrison & Foerster’s (MoFo)Venture Network, a division specializing in bioscience start-ups. Coordinated multi-million-dollar transactions ranging from $25M-$100M, including IPOs and M&A closings. Prepared legal documents and correspondence for attorney review, including purchase and sale agreements, proformas, formation documents, large shareholder and board member mailings, memoranda, and engagement letters. Served as key member of national firm-wide Diversity Committee, identifying and implementing critical diversity initiatives. Selected to chair the San Diego office’s 10-member Diversity Committee, comprised of partners, associates, and staff. Coordinated multiple innovative events for 80+ attendees, including guest speakers, luncheons, and professional development seminars. Unified corporate secretary training by creating 2 comprehensive procedure manuals and monitoring screening and training of all new secretaries. Coordinated in-house Minimum Continuing Legal Education (MCLE) training programs for up to 25 attendees.