Mollie Staretorp

Chief of Staff & Consultant @Self-employed

Life Coaching✨ Business OwnerFounder🧨 ConsultingBusiness Owner🔥 Startup Founder

Proactive, efficient, and creative professional driving operational excellence and wrangling calendars into submission for over 13 years. Known for energizing culture and thinking beyond conventional boundaries to devise innovative solutions while maintaining poise amid chaos. Possesses both specialist expertise and broad knowledge, adept at navigating ambiguity and simplifying complexity to streamline day-to-day processes and support organizational success. Collaborative leader of cross-functional teams delivering valuable outcomes across diverse industries and organizational maturities.

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Work Background

IntuitiveSenior Administrative Assistant, Digital

Apr. 2022Remote

IntuitiveSenior Administrative Assistant

Apr. 2021 - Apr. 2022Durham, North Carolina, United StatesProposed and managed on-site launch of lunch and breakfast café program and worked with café vendor to refine and improve program throughout the year reducing previous program costs by 60% and exceeding expected daily participation rates by 10%+ Created, launched, and ran New Hire Orientation/Onboarding collaborating with HR, Production, Training, Quality, IT and EH&S departments which produced quicker and more seamless onboarding of new hires for both multiple plants with strong positive feedback from new hires during 30-day feedback Became go-to administrative support for local senior leadership as well providing administrative and project support for the corporate-located VP of US Manufacturing and leadership team

IntuitiveAdministrative Assistant

Apr. 2020 - Mar. 2021Durham, North Carolina, United StatesEstablished the Employee Engagement Program leading a cross-functional Engagement Team for workplace and services improvements, including facility improvements, semi-monthly catered events which came in 17% under budget with a 98% attendance rate, team building events and holiday parties Implemented COVID-19 safety protocols including sourcing an automated temperature scanning system, as well as PPE and cleaning supplies, and establishing required facility protocols (signage, communication, layout changes) for multiple locations Established as knowledge and support resource for local senior leadership across multiple facilities as well as taking on progressive responsibilities under Training, Safety, Engineering, and Human Resources departments

Xeros Technology Group plcFacilities, Projects and Safety Administrator

Jul. 2018 - Dec. 2019Providence, RIManaged development of proprietary asset tracking software from an internal system to multi-market licensing model Managed real estate research and facility build-outs and renovations for Marken PPE Restoration division Created facility template/manual to standardize and streamline new facilities including layout, equipment and supply purchasing, vendor set-up and management, process flow, IT, branding, safety and quality control Managed US safety training and implemented Safety, Health, Environment and Quality (SHEQ) improvements Led IT infrastructure evaluations and improvements for standardization and cost-reduction across US facilities

Xeros Technology Group plcOffice Manager and EA

Feb. 2017 - Oct. 2018Manchester, NHCreated facilities standardization models and implemented in existing US facilities Served as US-based point person in assisting IT Manager in overhauling the global IT infrastructure Managed and review vendor accounts to consolidate providers across national facilities and review service contracts to improve efficacy and decrease expenditure Managed logistics for corporate events, including assisting internationally-based executive management team with maintaining daily itineraries Participated on acquisition team managing administrative responsibilities during multiple acquisition transitions

Tik Maynard, LLCBusiness Manager

Jun. 2015 - Oct. 2016Lebanon, New JerseyAccomplishments: Managed all essential business operations for both businesses including finances, scheduling and logistics, marketing, horse syndicates, and vendor, client and sponsor relations Became go-to person for staff, clients, vendors and sponsors regarding all financial, operations or logistics questions and issues Identified and resolved an accounting records error and recreated 18-months of records in four weeks Established proper physical and electronic filing system from scratch for financial documents and created a system for maintaining files Created marketing materials, including providing photography and videography/video editing, for social media campaigns, flyers, brochures and event pages Responsibilities: Managed accounts receivable and accounts payable, maintained financial records, filed quarterly sales tax, worked with accountants for tax returns, and created and maintained overall budget Maintained client, vendor, and sponsor relationships including communicating semi-annual updates and managing contractual sponsorship obligations Coordinated with stable staff/barn manager to update and maintain records, schedule equine services, order supplies and manage monthly budget Managed marketing and social media activities including website maintenance and updates, maintaining social media accounts and online advertisement, created marketing materials including photography and videography Coordinated travel, competition schedule, staff housing/facility rentals in NJ, NC and FL, clinics, lessons and camps

Sinead Halpin EventingBusiness Manager

Jun. 2015 - Oct. 2016Long Valley, NJAccomplishments: Managed all essential business operations for both businesses including finances, scheduling and logistics, marketing, horse syndicates, and vendor, client and sponsor relations Became go-to person for staff, clients, vendors and sponsors regarding all financial, operations or logistics questions and issues Identified and resolved an accounting records error and recreated 18-months of records in four weeks Established proper physical and electronic filing system from scratch for financial documents and created a system for maintaining files Created marketing materials, including providing photography and videography/video editing, for social media campaigns, flyers, brochures and event pages Responsibilities: Managed accounts receivable and accounts payable, maintained financial records, filed quarterly sales tax, worked with accountants for tax returns, and created and maintained overall budget Managed equine syndicates including maintaining annual reports, financial records, operating agreements, syndicate partner correspondence, yearly budgets and assisting accountants with filing K-1’s Maintained client, vendor, and sponsor relationships including communicating semi-annual updates and managing contractual sponsorship obligations Managed marketing and social media activities including website maintenance and updates, maintaining social media accounts and online advertisement, created marketing materials including photography and videography Coordinated with stable staff/barn manager to update and maintain records, schedule equine services, order supplies and manage monthly budget Coordinated travel, competition schedule, staff housing/facility rentals in NJ, NC and FL, clinics, lessons and camps

Macresco, Inc.Development Coordinator

Mar. 2013 - Jun. 2015Boston, MAAccomplishments: Created a standard template for client engagement reports which allowed for improved project status and budget tracking Created standard operating procedure documents for a variety of business functions including employee and contractor onboarding, financial operations, marketing operations and client engagements Led interns in a variety of projects including extensive marketing and industry research, search engine optimization (SEO) updates and creating brand templates Implemented Salesforce database review including an overhaul of input forms for increased tracking and accuracy, and a thorough scrub of customer and lead activity entries Proposed and implemented a new platform moving from Excel to SmartSheets (project management tool) for tracking potential event engagements which increased accuracy and ease of use Responsibilities: Managed accounts receivable, accounts payable and staff expense reports, maintained financial records and worked with accountants for year-end bookkeeping and tax returns Managed marketing operations functions, including social media and website platforms, sales/marketing database, speaking engagements and editorial calendar Managed administrative duties such as maintaining employee files, insurance policies, RFPs and client contracts, as well as support business development projects Coordinated and managed event and travel schedules between executives, consultants, vendors and clients Hired, managed and supervised interns Provided on-site support at client facilities for special projects/workshops

Knott's Land Care, LLCExecutive Assistant

Sep. 2011 - Mar. 2013Amherst, NHAccomplishments: Created and implemented an electronic reporting system adopted company-wide at Knott’s Land Care resulting in increased accuracy in tracking and billing and, most notably, reducing billing time by 87% Proposed, created and maintained a database in Access for client, sales and communication tracking Created and updated property maps and operating procedures for each client Updated and maintained all employee files in compliance with DOT regulations Responsibilities: Created and implemented an electronic reporting system adopted company-wide, resulting in increased efficiency and accuracy in tracking and billing Evaluated and improved system/process efficiency across all departments Assisted in daily operations and project scheduling Managed routine office activities including bookkeeping, preparation of RFPs, contracts and reports, and client correspondences Proposed, created and maintained a database in Access for client, sales and communication tracking Supported Sales, Operations and Production departments Updated and maintained all employee files in compliance with DOT regulations

Hampshire HillsAfterschool Program Counselor

Nov. 2010 - May. 2012Amherst, NHManaged and supervised games and activities

Mack Hill Riding AcademyInstructor

Feb. 2006 - Sep. 2011Amherst, NHAssisted with daily barn chores as well as long-term barn projects Groomed for head trainer Instructed low-level students in the hunt seat discipline Exercised lesson horses Assisted in designing and managing summer camps

Good Mojo Dog CenterDaycare/Office Staff

Nov. 2010 - Jun. 2011Milford, NHAssisted clients in office, i.e. checked dogs into and out of daycare/boarding Supervised daycare dogs and boarding dogs overnight

DPEquestrianWorking Student

Jun. 2010 - Oct. 2010New JerseySole charge of facility and horses, including 14-16 competition horses Maintained buildings, fencing, landscaping and riding rings on a daily basis Travelled to and assisted at horse shows and events

Syracuse Invitational Sporthorse TournamentIntern

Sep. 2009 - May. 2010Syracuse, NYPrepared organizational records for interns and work-study Set up for multiple clinics each day Communicated scheduling and projects with other interns and administrators Developed and wrote Internship Manual for future interns