Over the past two and a half years I was employed as an Office Manager at a local Civil Construction and Equipment Hire company. Some of my tasks were to:
Manage the Social Media marketing - including increasing the companies reach from Emerald to surrounding areas (Facebook, Instagram and Linkedin)
Supervise financial data entry and have an overview of the financial reporting (Xero)
Liase with a website designer on the website layout and assist with website updates after the website went live (Elementor & Wordpress)
I also assisted with:
Creating and maintaining spreadsheets:
Financial - cashflow forecasting, budgets, cost vs income of equipment
Maintenance - managing maintenance of equipment
Safety - registers for safety equipment etc
Training and Compliance - team training matrix
Project Cost Management - budget/quote vs actuals
Data entry:
Equipment Maintenance program (MEX)
AP Invoices and receipts (Xero)
Project details including team timesheets (Fergus)
Streamlining processes:
Moving from approval of paper copies of AP Invoices to digital (Xero) - reducing the time between invoice receival to payment from a 2 week turnaround to a 2-3 day turnaround
Moving from Maintenance spreadsheets to digital system (MEX) - reducing the time spent updating spreadsheets at the last minute to produce maintenance history reports to immediate and up to date reporting
Moving from paper copies of timesheets to digital (Fergus/XeroMe) - reducing payroll process time for a team of 5-7 from 3-4hrs to 45mins.
Liaising with professionals:
Seeking advice and information from the Accountant
Providing documents and information to Finance Brokers
Providing feedback to Website developer as per discussions with the directors
Onboarding an IT provider and organising upgrades on equipment where necessary
Seeking advice from a HR specialist in regard to employment contracts etc
Implementing a monthly management meeting for myself and the two directors
During my employment I had the privilege of attending business coaching at EntrepreneuMore...