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Work Background
Executive Assistant to the Regional President for Africa (CEO / CFO / Regional HR Director)
G4S Africa (Pty) LtdExecutive Assistant to the Regional President for Africa (CEO / CFO / Regional HR Director)
Jan. 2014Centurion, South Africa• Supporting the Regional CEO and his Executive team for Africa and Middle East. • The Executive Team manages 26 countries in Africa with 75 000 customers across Africa and 124 000 employees across Africa. G4S is the largest security company in Africa and the largest private employer in Africa. •Electronic Calendar management • Liaise with the offices of Top Executives of companies to set up meetings. • Travel arrangements – visa applications, booking of flights, accommodation arrangements, forex, transfers etc. Travel includes local and international travel. • Liaise with Country Managers and counterparts in the Countries when the Executive Team plan to visit their country. • Taking minutes at various Executive Committee Meetings. • Maintaining an electronic Filing System. • Arrange the Annual/Quarterly Conferences/Forums including the Awards Event as well as year-end events. • Maintain contact details for the Executive Team and Country Exco for Africa and Middle East Regions. • Ensure weekly movements of Regional Executives and Country Exco are recorded and shared. • Support the Executives on a personal level as required. • Expense Claims and Credit Card reconciliation for Executives • Manage Petty Cash for the office • Arrange refreshments / catering for meetings and forums • Ad hoc duties and general office administration • Office Management for Regional office. • Cellphone management for local office. • Share important information i.e. appointments with all employees in regions. • Support Executive with Corporate Social initiatives. • Ensure monthly Regional trading is set up and country management are invited. • Manage the Exit Handover and Interview processes for HR. • Manage long service awards and gifts. • Generate Purchase orders. • Liaise with Finance/Payroll on payments required.
Regional HR Administrator
G4S Secure Solutions(Africa)Regional HR Administrator
Dec. 2011 - Dec. 2013Centurion, Gauteng, South Africa• Assisting the Regional HR Director and the Regional HR Team • Diary management and auctioning of emails where applicable on behalf of Regional HR Director • Travel – visa applications, flights, accommodation, forex, transfers etc. • Liaise with counterparts and Directors on program for Regional HR Director when visiting countries as required • Monthly HR Reporting - Coordinating submissions from the Africa region and compilation of the consolidated HR report • Monthly KPI Reporting – updating statistics for Regional Africa office and submission of data to Group. • Scheduling of reoccurring meetings/reviews for the Regional HR Director and Regional HR Team for the calendar year and ad hoc as required • Updating and Maintaining the Personal Filing System for the Africa Regional Office employees as well as the Direct Reports of the Africa Regional President • Part of Organizing Committee for the Annual Africa Regional Conference • Organizing of Annual Regional HR Forum and assisting delegates with visa, accommodation, flight and other requirements. • Updating and Maintaining the Whistle-blowing Register and Building Investigation Files as required • Monthly updates of Africa Regional Office Structures • Do and process Exit Handover for employees leaving the company • Arrange biometrics and other start-up activities for new employees in Regional HR department and elsewhere as required. • Arranging Birthday vouchers and cards for various events of employees • Action Stationery requirements of HR Team • Assisting Regional HR Director on personal matters where required • Assist with Work Permit applications of Expats • Scheduling interview discussions as required • Expense Claims and Credit Card reconciliation • Arrange catering for meetings • Ad hoc duties and general office administration
Corporate Administrator
GSL SOLUTIONS (SOUTH AFRICA) (PTY) LTDCorporate Administrator
Oct. 2008 - Feb. 2009•Meeting Administration for holding company and subsidiaries •Liaising with management in order to compile various board reports •Arrange catering for meetings •Responsible for Statutory requirements of holding company and subsidiaries •Brand Custodian •Administration for Tenders •Administration of Project library •General office duties •Management and Administration of Website •Member of the Social Committee •Management of Videoconferencing system •Responsible for the annual general office budget and management thereof •Responsible for Christmas card design •Manage corporate gifts
Company Secretary and Support Services
GSL Solutions (SA)Company Secretary and Support Services
Mar. 2008 - Sep. 2008•Meeting Administration •Liaising with management in order to compile various board reports •Arrange catering for meetings •Company Secretarial duties •Brand Custodian •Administration for Tenders •Administration of Project library •General office duties •Management and Administration of Website •Chairperson and member of the Social Committee •Management of Videoconferencing system •Responsible for the annual general office budget •Responsible for Christmas card design •Office management •Responsible for Office Assistant and Receptionist •Manage corporate gifts
Personal Assistant to the Managing Director & Financial Director
GSL SOLUTIONS (SOUTH AFRICA) (PTY) LTDPersonal Assistant to the Managing Director & Financial Director
Mar. 2000 - Feb. 2008•Screening telephone calls for MD/FD •Diary Management •Monitoring Media coverage •Coordinating & Organising events/visits •Liaising with international top management •General office duties •Drafting/editing/formatting correspondence •Liaising with Directors/Managers on inputs for MD/FD •Prepare Powerpoint presentations •Liaise with Government and other business partners •Administering filing system •Business card/expense claims administration •Restaurant bookings •Traveling/accommodation/itinerary for MD/FD & visitors •Ensure availability of marketing material •Annual preparation of general office budget and management thereof •Management of corporate gifts •Christmas card design •Member of social committee •Organise catering for events/meetings •Brand Custodian •Meeting Administration •Consortium Administration and statutory requirements •Managing Ad hoc office tasks i.e. renovations •Supervise three subordinates •Company cellphone administration and tenders

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