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Work Background
Creative Financial Staffing (CFS)Accounts Receivable Manager
May. 2024 - Sep. 2024Denver, Colorado, United StatesI am using my hands-on experience to assist one of Creative Financial staffing clients in cleaning up Accounts Receivable across two companies and creating processes and procedures for daily deposits and reconciliations over an 8-10-week period.
Environmental Tree Care LLCFinance Manager
Dec. 2023 - May. 2024Lakewood, Colorado, United States· Daily reconciliation between Arbor Gold Software and Quickbooks Desktop, including Invoices, deposits, credits, and adjustments.
· Successfully updated Daily reconciliation for 7 months of unreconciled Accounts Receivable, deposits, credit, and adjustments to sales in just one month
· Responsible for entering accounts payable including credit card transactions in a timely matter.
· Completed 12 months of bank reconciliations for multiple accounts in just over one month from start of employment
· Learned Arbor gold software on the fly and have completed taking over accounts receivable invoicing daily.
· Assist team members in areas of IT such as troubleshooting issues with sales team tablets, software issues, and problems
· Daily assistance to the team by answering the switchboard, taking new customer information, entering messages for the Estimator team, and handling customer questions regarding scheduling, invoicing, and general issues, and complaints and escalating them to the owner as necessary.
· Recently updated and put out an updated employee handbook that had not been updated in 8+ years
· Assisted and updated the complete safety manual, forms, and daily safety checklist for crews which helped the company complete this year's cost containment approval.
EnCon UnitedSr. Corporate Accountant
Jun. 2023 - Nov. 2023Denver, Colorado, United States· Preparation of monthly financial statements, job cost reports, account reconciliations and management reports.
· Oversight of accounts receivable and accounts payable functions and personnel.
· General ledger entries and reconciliations for month-end closing.
· Maintain standard cost accounting system, analyze variances and provide updated cost standards to estimating department.
· Prepare bank reconciliations.
· Prepare and file monthly sales/use tax returns.
· Collaborate with project managers and plant personnel to ensure accurate revenue recognition.
· Monitor job progress and analyze job cost reports for potential overruns.
· Maintenance of complete and accurate job/project files.
· Oversight of plant inventory procedures and quarterly inventory reconciliations.
· Analyze and properly account for project expenditures.
· Assist with the annual financial statement audit process.
· Ensure adherence to financial policies, procedures, and internal controls.
· Prepare special reports by collecting, analyzing, and summarizing information and trends.
National Fire & SafetySr. Project Accountant
Aug. 2022 - May. 2023Denver, Colorado, United States• Review all construction contracts and change orders and ensure accurate and complete data entry into accounting system.
• Capture and record key requirements, restrictions, deadlines, etc for each contract to ensure complete accounting compliance.
• Train, Mentor & Best Practices across all entities owned by Holding company, (High View Capital Partners)
• Trained, mentored 4 new Project Accountants in past 6 months on Standard Operating Procedures, processes, best practices.
• Worked with Corporate Controller on resolving issues with other entities and providing solid solutions for future successes.
• Created a shared One note document with combined processes and procedures that can be utilized by all entities.
• Successfully temporarily took over an entity and successfully audited and reconciled all jobs against GC ledgers and brought jobs up to compliance.
• Participate in and facilitate effective monthly WIP review meetings with division General Manager/ Controller including timely post meeting follow up.
• Work effectively with General Manager/Controller to obtain complete information for billing each job accurately. Execute an accurate and timely monthly billing cycle for all active contracts/change orders.
• Successfully researched and reconciled over 500k in unapplied payments to bring balance below 50k.
• Ensure timely completion and delivery of all lien waiver requirements Prepare and maintain effective e-filing system for all construction contracts and change orders.
• Find and contact customers to ask about their overdue payments. Make daily collection calls/emails.
• Resolve billing and customer credit issues.
• Posts customer payments by recording cash, checks, and credit card transactions. Ensure an accurate, complete, and up to date construction customer data base as well as retaining deposit detail backup on shared services server for research and documentation purposes.
Apex Integrated SystemsAccountant
Apr. 2020 - Aug. 2022Lone Tree, Colorado, United States• Accurately maintain financial records for four entities: one C Corporation, one LLC Partnership, and two S- Corporations
• Accurately manage all payroll accounting, including filing all federal, state and local tax, certified returns (i.e. 941) and filling out certified payroll documents (Davis Beacon) for HUD jobs
• Accounts Receivable: Set up customers, draw submittals, sales orders, invoicing and collect / receive payments
• Input all Accounts Payable invoices, based upon approved signatures and job cost allocations; prepare checks for all approved Accounts Payable and distribute to vendors in a timely manner
• Intercompany financials: responsible for all banking, A/R and A/P for intercompany transactions as needed
• Establish sales order / job in QuickBooks for each Project and Service job, to include:
▪ Establish sales and cost data against each order for tracking
▪ Run job Profit and Loss based upon Project’s Project Manager or designated Service Representative request
• Reconcile bank statements and financial discrepancies monthly
• Sales / use tax calculations and payments monthly, quarterly and annually
• Write checks for Company approved expense reports
• File Company taxes, as required by state, local and federal law
• Issue monthly P&L, Balance Sheet and AR summary for each entity, no later than 10th of each month following close
• Set up new customers and vendors in QuickBooks
• Run weekly, monthly and annual reports for all areas in Quick Books
• Familiar with time keeping systems (i.e. Compupay) and their set up in payroll system
• Liaise with external accounts for all necessary reviews and yearend tax filing
• Perform related duties as assigned by Manager
Ultimate StaffingPayroll Administrator
Oct. 2019 - Mar. 2020Greater Denver Area
Energy & Resource Consulting Group, LLCController
Dec. 2013 - May. 2019Greater Denver AreaThe Controller is responsible for office management, and all accounting and financial functions of the firm, including wind down of firm. HR duties include assisting in recruiting, placement of employment ads, scheduling of interviews, preparing offer letters and e-mail communication with candidates, etc. HR duties to include processing new hire paperwork (E-Verify, I-9, W-4, health, dental, LTD, life insurance, and 401k enrollment). Additional HR duties include preparation and processing employee termination paperwork including cancellation of insurances, continuation of insurance, if elected, and 401k. Additional office administration duties include annual review and recommendations on all insurance policies including health, dental, professional liability, general and liability, auto, worker’s compensation. Other duties include 401k administration, in coordination with the 401k’s Third Party Administrator and Financial Advisor. Accounting and financial duties include, but are not limited to A/P (entering of invoices, selection of invoices for payment, and preparation of checks for Partner signature); review and reconciliation and posting of expenses reports. A/R; payroll, payroll taxes, and preparation of payroll tax reports; preparation of quarterly Denver sales tax filings, preparing and transmittal of 401k contributions on a timely basis, prepare year end matching and profit sharing estimates, annual 401k census, and Form 5500 review and transmission. Additional accounting and financial functions include reconciliation of G/L accounts; monthly closes, invoicing and recording and bank deposits; monthly bank reconciliations; prepaid insurance reconciliations and month end journal entries; preparation of monthly financial statements; and preparation of short and long term cash flows; providing year end information to CPA for preparation of tax returns; and preparation of periodic pro-formas of the firm’s financial performance.
Rhino-RackAccounting
Jul. 2013 - Nov. 2013United StatesMission Statement "To achieve total customer satisfaction by providing innovative and class leading load carrying equipment and solutions for the automotive industry through leadership and consultation." Since 1992 Rhino-Rack has proven to be the United States & Australia's most diverse commercial roof rack company, with a range of rack systems to suit everyone from the ladder-carrying tradesman to the desert assaulting 4-wheel driver. Rhino-Rack roof bars are made and tested to Australian standards AS1235 2000, and the company has worked in conjunction with car manufactures to develop rack systems to suit their various requirements. The total commitment to stay ahead of ever changing vehicle trends has seen Rhino-Rack supply products for all industry segments. Sensible pricing, quality design, innovations and now international distribution will see Rhino-Rack progress to new horizons over the next decade. This Web site illustrates the comprehensiveness of Rhino-Rack's product range, their quality and versatility. To take advantage of these features see your nearest roof rack specialist and ask for Rhino-Rack. Rhino Rack Environmental Policy "Rhino Rack is committed to the protection of the environment and the reduction of environmental impacts from our operations. This commitment applies across the whole of our business covering the design, manufacture & distribution of motor vehicle roof racks and accessories."
Horizon Glass & GlazingController
Aug. 2006 - Mar. 2013Greater Denver AreaResponsible for all accounting functions for this $10 Million Glass & Glazing Company.
Monitor and actively produced weekly A/R billings for service/will call/small contract work. Oversee and assist in all areas of A/P. Monitor and facilitate daily cash deposits, lines of credit, note balances, bank reporting requirements. Provide weekly cash flow management and forecasting report.
Timely close of month-end including, A/P, A/R, Payroll, G/L and process monthly journal entries and reconciliations. Provide accurate timely financial statements to owner, bank and bonding.
Preparation and calculation of SOC monthly.
Multi-jurisdictional sales tax reconciliation and tax returns.
Processed accurate, timely, zero-mistake tolerance weekly Union/Non-Union Payroll including; HR functions ,compliance, benefits administration, accurate maintenance of all employee payroll record data; review, audit and input of time cards; interface uploads for 401K, HSA, taxes, direct deposit and garnishments, PTO accruals, union reporting.
Responsible for timely accurate review, preparation and submission of pay applications using standard G702/G703 including Contractor specific billing forms.
Managing the preparation of an annual budget and related forecasts, analyses and monitoring.
Create, maintain and seek proficiency by creating improved process, tracking, reporting, database maintenance, and create master manual of step-by-step instructions in all areas of accounting. Create, maintain and track monthly backlog report, sales projections for internal and bank review, sales use calculations, bonus tracking and calculations, union dues, labor costs.
Provide various reports including payroll hours and Labor dollars spend on each job on weekly basis for evaluation and review in weekly manager meeting. Able to provide performance reports that are job based including cost of Materials, Labor, Subcontract, Rental, Other Misc. expense and Overhead.
ProLogisPayroll Specialist
Sep. 2004 - Mar. 2006• Responsible for payroll functions for 600+ employees.
• Ensure the efficient completion of the biweekly payroll process, including off-cycle checks and ensure all uploads and interfaces completed.
• Effectively communicate and support the Human Resources team.
• Accurate maintenance of employee payroll record data.
• Responsibilities include processing for multi-state and specific location operations, ensuring compliance and accurate set-up with all tax localities.
• Research payroll issues and serve as liaison to third party tax processing agency and handle inquiries from taxing authorities.
• Additional responsibilities included month and quarter end reconciliation and closing.
• Administered web-based time and attendance system and employee self-service
• Collaboration with external auditors with respect to payroll/401(k).
Adam's Mark Hotel/Sheraton HotelPayroll Manager
Mar. 2002 - Mar. 2004Responsible for all payroll and payroll related functions for 1200 employees.Produced accurate and timely biweekly payroll.
Aspen Skiing CompanyThe Little Nell Hotel
Aug. 2001 - Mar. 2002Assisted in Various accounting functions
Double JJ ResortAccounting Manager
Jun. 1996 - Jan. 2001Rothbury, Michigan, United States• Responsible for all accounting functions for this $7 million, 200-room resort, including a championship golf course, hotel, condominiums, ranch, family resort, waterpark, banquet facilities, restaurants and retail stores.
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