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Work Background
Zentalis PharmaceuticalsOffice Manager
Jun. 2022 - Oct. 2022New York, New York, United States
Zentalis PharmaceuticalsExecutive Assistant to the C-Suite and Office Manager
Mar. 2019 - Jun. 2022New York, NY
AGM Partners LLCExecutive Assistant
Feb. 2018 - Nov. 2018New York, NYCalendar management is performed for the entire office of staff (approximately 6 employees) by setting up, canceling, and distributing meeting invitations to attendees, both internally and externally. Travel is managed for the entire office of staff, remaining accessible to employees while traveling. Expenses are managed for the entire office of staff via Concur. Invoices are also received from vendors managed and processed. Office supplies, technical equipment and the kitchen stocked items are ordered and maintained. Human Resources is managed via job postings, setting up interviews and correspondence with all candidates is also managed. Basic reception is also performed for the office.
Red Balloon Security, Inc.Executive Assistant To The Chief Executive Officer and Office Manager
Dec. 2016 - Oct. 2017New York, New York• Calendar management - setting up, canceling, and distributing meeting invitations to attendees, both internal and external. • Travel is managed for the entire office of staff, currently 15 employees and all candidates including remaining accessible to employees while traveling. • Expense management, approval and submittal to payroll including QuickBooks data entry and categorization. • American Express is managed via online categorization and bills are paid with Bank of America Bill Pay. • Relationship management of outsourced vendors including contractors and all visitors to the office. • Ordering of office supplies, technical equipment, kitchen and bar using UPS, USPS, Jet, Instacart, Amazon, etc. • Responsible for client correspondence. • Event Management is performed regularly for in-office events including shopping, preparing food, barbequing/smoking, managing vendors if catered, liquor availability, invitations, decorations, etc. • Human Resources management using the Mystical Job Machine. Correspondence is managed between all candidates using MJM until the interview process. • Basic reception for the office.
NGHS Corp.Business & Acquisitions Manager
Mar. 2015Brooklyn, NY• Find and manage a successful real estate investment company focused on the BRRRR strategy (Buy, Rehab, Rent, Refinance, Repeat) to build long-term wealth through multi-family and single-family properties.
• Acquire, rehabilitate, and manage a portfolio of income-generating properties, achieving consistent positive cash flow and high ROI.
• Oversee property analysis, due diligence, and underwriting to identify profitable investment opportunities, leveraging financial modeling and market research.
• Negotiate purchase agreements, seller financing terms, and contracts with vendors and contractors to execute cost-effective property improvements.
• Build and lead teams of contractors, property managers, and landscape companies to streamline operations and maximize property performance.
• Create comprehensive property and asset management systems, ensuring compliance with local laws and achieving tenant satisfaction.
• Mentor and coach aspiring investors, providing education on the BRRRR process, financial literacy, and real estate strategies.
• Develop scalable systems for business operations, including financial reporting, vendor management, and performance tracking.
• Collaborate with partners to implement value-add projects, such as property upgrades and tenant amenities, resulting in increased property value and rental income.
Credit SuisseExecutive Administrative Assistant- Op Risk Management & Business Continuity
Apr. 2013 - Dec. 2016New York, NY• Calendar management consisting of setting up, canceling, and distributing meeting invitations. • Managed travel arrangements including airline, car, hotel, and/or Corporate Housing, domestically and internationally. • Expense reports were prepared using Concur for the groups. • Conference room reservations were managed using both the company database in Outlook & Online applications for various locations. Regional and Global VC meetings were handled on both a monthly and bi-monthly basis. • Distribution Lists were managed for multiple groups. • Invoices were processed using the company’s ePro and MyT&E systems along with Expense Processing Department procedures. • Provided support to one Regional and Global Managing Director, seven Regional Head Directors and two Vice Presidents along with their team associates (60). • Successfully assisted the OE Controller (London) in reorganizing the departments globally and established the US naming convention across all sub-divisions.• Provided support to one Regional Director and two Global Head Directors along with their team associates (30). • Successfully boosted team morale and involvement via teambuilding events both on and off campus.
Credit SuisseExecutive Administrative Assistant- Equity Research
Jul. 2010 - Apr. 2013New York, NY- Provide support to one Managing Director, one Director plus four VP's and their associates (6).
- Earnings Calls and Analyst Days are managed for Five Lead Research Analysts and One Sector Strategist.
- Calendar management is performed for the lead analysts consisting of setting up, canceling and distributing meeting invitations. - Assist in the organization of annual company conferences for the Media/Cable, Internet & Telecom and the Technology Teams including attendance.
- Conference room reservations are managed using both the company database in Outlook & Online for various locations.
- Prepare expense reports using Concur for the group.
- Manage travel arrangements including car, hotel and/or Corporate Housing, domestic and internationally. - Process Invoices using the company ePro system and Expense Processing Department procedures. - Corporate Access to companies are managed via the scheduling of Company Conference Calls, Marketing Meetings, Corporate Events, Non Deal Road Shows, Meetings with Senior Management of Clients, Conferences, etc.
- Client correspondence is consistently managed regarding (40) stocks currently covered including those launched into coverage while supported.
Credit SuisseAdministrative Assistant- Operations
Feb. 2006 - Jul. 2010New York, NYProvided administrative support to three Managing Directors (48+ ppl) and eight Directors and their departments (288+ ppl) including answering telephones, calendar management, organizational charts, travel arrangements, expense management, and reconciliation. Supplies and toners were ordered using Corporate Express, ePro, and Staples.
Accomplishments:
- Trained New Hire Administrative Assistants. (3)
- Performed Organizational Management to boost employee morale during economic downturn.
- Delegated Office Lead role to ensure cost reduction measures were taken across all functions performed.
- Processed invoices using company’s eProcurement system.
- Managed Access Control Manager (ACM) delegation and served as the liaison for end- users while ensuring proper permissions.
- Coordinated floor and project moves regarding space allocation, furniture and equipment requests
Unites States Marine CorpsOrdnanceman/6541
Aug. 1995 - Feb. 1998Yuma, AZ- Maintained military records and files.
- Cleaned, tested and repaired military aircraft weapons such as Bomb Racks, Missile Launchers and Aircraft Guns.
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