Requests
8
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Work Background
Notebook AgencyExecutive Assistant
Jun. 2024
seonotebook.comExecutive Assistant
Jun. 2024Canada
VariousVirtual Executive Assistant
Dec. 2023Worldwide1. Social Media Management: - Maintaining social media profiles, creating content, monitoring engagement, and analyzing metrics
2. Report Writing: - Compiling reports, gathering data, ensuring formatting and branding guidelines
3. Administrative Services: - Providing support, managing calendars, scheduling meetings, arranging travel, handling correspondence
4. Executive Committee Minute Taking: - Attending meetings, capturing discussions, decisions, and action items, distributing minutes
5. Research Services: - Conducting research on various topics using diverse sources
6. Calendar Management: - Maintaining executive calendars, scheduling appointments, managing conflicts, ensuring time management
7. Email Management: - Monitoring and managing executive email inboxes, prioritizing and responding to emails
8. HR Support: - Assisting with HR tasks and maintaining employee records
9. Video Creation for E-commerce Platforms: - Producing videos for Takealot and Amazon, developing content strategies, scripting, editing, optimizing videos
10. Event Management: - Planning and executing events, coordinating logistics, managing guest lists, liaising with vendors, overseeing budgets, handling on-site management, conducting evaluations
MakersAdministrator and PA
Mar. 2023 - Nov. 2023United KingdomRevolutionized Information Management: Transformed data entry and tracking processes, boosting accuracy and efficiency by 30%, expediting decision-making. Streamlined Employee Collaboration: Implemented refined communication strategies, fostering a 25% improvement in team collaboration and project turnaround. Ensured UK Law Compliance: Authored and enforced internal policies, elevating data confidentiality by 40%, ensuring robust compliance with UK law. Facilitated Business Operations: Orchestrated travel itineraries, enhancing executive productivity by 20%, contributing to smooth business operations. Empowered Financial Decision-Making: Played a pivotal role in timely financial reporting, resulting in a 15% increase in accuracy for business forecasting and tax preparation. Established Operational Policies: Drafted and enforced company policies, enhancing operational efficiency and ensuring standardization. Mastered Diary Management: Efficiently managed schedules, optimizing executives' time management by 30%. Revamped Internal Control Systems: Proactively optimized internal controls, ensuring seamless operations and accommodating evolving needs. Managed Daily Operations Effectively: Oversaw daily tasks, maintaining operational efficiency and meeting critical deadlines. Precision in Billing Activities: Expertly processed invoices, ensuring accurate client billing and reducing discrepancies by 25%. Flawless Payroll Management: Handled employee salaries using advanced payroll systems, ensuring precision and timeliness. Crafted UK Law-Compliant Employment Contracts: Spearheaded drafting meticulous contracts for all UK employees, ensuring compliance with UK law.
Chapter One InnovationPersonal Assistant
Jun. 2018 - Nov. 2019Johannesburg Area, South Africa• Master Scheduler for Executive Efficiency: Orchestrated intricate schedules encompassing internal/external meetings, travel plans, conference calls, and daily executive commitments, optimizing time management and boosting productivity by 30%.
• Resolution Expert for Scheduling Challenges: Managed complex calendars and deftly resolved scheduling conflicts, ensuring seamless operations and minimizing disruptions.
• Seamless Executive Travel Arrangements: Facilitated executive travel by skillfully arranging transportation and accommodations, ensuring hassle-free and efficient journeys.
• Lead Office Administrator: Spearheaded office administration functions, ensuring smooth operations and cohesive collaboration among departments.
• Productivity Champion: Boosted productivity by coordinating schedules, meetings, and correspondence, enhancing workflow efficiency by 25%.
• Personnel and Facility Management Coordinator: Directed personnel matters and housekeeping initiatives, providing essential support to executives and ensuring a conducive work environment for optimal productivity.
LRMG / The Conversation StrategistsExecutive Personal Assistant
Mar. 2017 - Dec. 2022Johannesburg Area, South Africa• Efficient Communication Handling: Managed inquiries, improving response time by 25% for smooth channels.
• Enhanced Data Security: Safeguarded business information, reducing unauthorized access, strengthening security by 30%.
• Elevated Public Relations: Cultivated and maintained positive relations with customers, cross major global organizations, including the World Bank, World Economic Forum, UN agencies, Fortune 500 companies, and renowned foundations
• Strategic Document Creation: Produced CEO presentations, reports, and minutes, aiding decision-making and strategy.
• Office Administration Leadership: Directed functions for efficiency and coordination.
• Master Scheduler: Managed calendars, resolving conflicts, optimizing executives' time by 20%.
• Ensured discretion in handling C-level matters, safeguarding sensitive information.
• Drive Organizational Goals: Led presentations, reports, projects, contributing directly to objectives.
• Effortless Executive Travel: Arranged seamless transportation and accommodations, streamlining travel.
• Gatekeeping for Efficiency: Reviewed, organized information in advance, acting as a gatekeeper.
• Strategic Administrative Support: Provided tactical and strategic support, optimizing productivity.
• Access Control and Meeting Coordination: Managed staff access, organized meetings for smooth operations.
• Meeting Coordination: Prepared agendas, coordinated catering, and recorded minutes for organized gatherings.
• Document Safeguarding: Implemented robust backup and storage procedures, securing office documents.
• Stakeholder Relationship Cultivation: Cultivated strong relationships with internal and external stakeholders.
• Meeting Record Maintenance: Attended meetings, recorded, distributed minutes promptly, ensuring accurate documentation.
• Customer Correspondence and Financial Management: Addressed inquiries, managed invoicing, payroll, payments with meticulous bookkeeping.
Various CompaniesVirtual Assistant
Mar. 2017 - Dec. 2018Worldwide• Engaging Industry Blogs: Developed and curated industry-leading blogs with fresh, relevant, and captivating content, enhancing the company's online presence and attracting a 20% increase in reader engagement.
• Precise Data Handling: Maintained high accuracy standards while efficiently inputting large volumes of data, ensuring data integrity and facilitating informed decision-making.
• Efficient Database Architect: Constructed user-friendly and comprehensive databases containing vital contact information and key data points, optimizing accessibility and information retrieval by 30%.
• Tailored Correspondence and Content Creation: Crafted professional correspondence and diverse content for both business and personal communication, ensuring clarity and consistency in messaging.
• Call Management Maestro: Handled busy professionals' calls adeptly by screening, transferring connections, and taking messages, streamlining communication channels and ensuring prompt responses.
• Dynamic Social Media Management: Elevated company's social media presence through consistent updates and community engagement, boosting online visibility and fostering a 25% increase in audience interaction.
• Efficient Information Retrieval: Conducted thorough physical or digital searches to locate requested information promptly, aiding decision-making and project advancement. • Versatile Clerical Support: Provided a spectrum of clerical support, ranging from basic to advanced tasks, ensuring smooth daily operations and successful completion of special projects.
• Master Scheduler and Coordinator: Managed team schedules, meetings, trips, and appointments, maintaining a comprehensive master calendar, optimizing time utilization and coordination by 30%.
Self employedHome Executive
Oct. 2014 - Mar. 2017GautengStay at home mom to two daughters
Board of Healthcare FundersExecutive Administrator
Mar. 2012 - Aug. 2014Rosebank• MD Board Reporting Mastery: Skillfully managed MD Board Reporting, ensuring accuracy and timeliness in submissions, fostering transparent communication among stakeholders.
• Efficient BHF Meetings Coordination: Orchestrated arrangements for BHF meetings, ensuring seamless logistics and facilitating productive gatherings.
• Key Role in BHF Annual Conference: Played a pivotal role in organizing and executing the BHF Annual Conference, ensuring its success and positive reception.
• Dedicated Executive Assistant Support: Provided comprehensive support as an Executive Assistant, handling diverse tasks to ensure the MD's smooth operations and optimal performance.
• MD Office Administration Expertise: Managed MD's office administration, ensuring efficiency and professionalism in day-to-day operations.
• Meeting Attendance and Minutes: Attended board and other critical meetings, recording accurate minutes, and ensuring comprehensive documentation.
• Master Calendar Management: Successfully managed the MD's personal and professional calendar, optimizing time and commitments.
• Strategic Collaboration with Executive Team: Worked closely with the executive team to organize schedules, facilities, and agendas for corporate, board, and territory statutory meetings, ensuring smooth coordination and execution.
• Efficient Meeting Coordination for MD: Coordinated various meetings for the MD, ensuring seamless logistics and productive discussions.
• Insightful Reporting: Compiled weekly and monthly reports for management, providing crucial insights for informed decision-making.
• Streamlined Travel Planning: Expertly planned trips for the MD, handling logistics such as flights, lodging, and transportation, ensuring smooth and hassle-free travel experiences.
The Party PlannersCreative Director
Jan. 2007 - Dec. 2012Innovative event professional driving new opportunities, strategic planning, budgeting, venue selection, and staff training.
MKB GroupOffice Manager
Jan. 2006 - Dec. 2007Skilled office manager implementing systems, handling HR and IT responsibilities, and providing training and reporting
CallForce DirectPersonal Assistant
Jan. 2003 - Dec. 2005Detail-oriented personal assistant managing tenders, diaries, events, travel, and administrative tasks
EF AupairChild Care Specialist
Mar. 2002 - Mar. 2003Colorado, United StatesDedicated childcare provider for an American family in Colorado, USA.
pallet & box SupplyOffice Manager
Jul. 2001 - Jan. 2002Experienced office manager overseeing a team of 20, payroll, office operations, and financial management
WorkgroupPersonal Assistant
Jan. 1999 - Dec. 2001Efficient personal assistant handling data management, presentations, office administration, and vendor relations.
Group AfricaPersonal Assistant
Jan. 1999 - Dec. 2000Senior-level personal assistant overseeing a large team while providing executive support, research, and training.
First National Bank GHCall Centre Agent/Personal Assistant/Snr Ledger Supervisor/SNR PRO and Teller
Mar. 1995 - Dec. 1999Versatile professional providing comprehensive administrative support, customer service, and financial operations management.
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