TopixExecutive Assistant Office Manager
Jan. 2008 - Dec. 2008Palo Alto, California, United StatesSelf Employed as a 1099/Contract role/ Maternity Leave Hybrid role: Provided executive assistance, sales and marketing support, Human Resources, Office Management, and process improvements during a 9-month contract role for the executive team, sales, and marketing executives. Executive Assistant
- Served as executive assistant and gatekeeper, heavy interaction with multiple c-level leaders and top executives for corporate communications, investor relations, policy and procedure development, and IT matters.
- Calendar management, Scanned emails, Triaged calls, Prepared materials for meetings
- Coordination of complex domestic and international travel; managed logistics for department off-sites, team building meetings, conferences, and trade shows
- Event planning and coordination for company offsites, Sales Team building, and Lunch and Learns Human Resources Manager: - Manage full cycle recruiting process: Source candidates, develop interview agenda, Generated offer letters and new hire packs, process candidate Travel and Expense reimbursements
- Maintenance of Personnel & HR files; PTO tracking
- Benefits administration & New employee orientation; open enrollment
- Conducted new hire employee onboarding sessions and Exit Interviews Office Manager: - Developed operational systems and procedures for an office of 50 employees (office supplies, meals, equipment purchase requests, expense report processing, travel arrangements, human resources onboarding, exit interview, Recruiting Processes) - Event planning (sales meetings, company parties, off-site) - Assist executives with travel, hotel, speaking engagements, conferences & trade-shows
- Review purchase requisitions, purchase orders, invoices & expense reports for appropriate documentation & approval prior to payment
- Reconcile monthly American Express credit card statements; reconcile & manage petty cash
- Management of all office equipment & supplies, including ordering & vendor selection