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Work Background
Wiser Solutions, Inc.People & Culture Specialist
Dec. 2017• Lead administrator for global HRIS platform (UKG/Paylocity)
• HRIS systems implementation specialist • Manage U.S. bi-weekly payroll for 150+ employees, including commissions, 1099 payments, severance, and bonuses
• Manages on boarding and off boarding, and employee experience
• Oversee Cigna, Aetna, New York Life, Kaiser and Fidelity, 401(k), immigration, and COBRA administration
• Handle multi-state payroll tax compliance, UI, and business accounts for remote employees
• Lead M&A HRIS integration for international teams
• Tax and compliance reporting
• Manage annual 401(k) audits, EEO-C, non-discrimination testing, and worker’s comp audits
• Produce monthly headcount and DEI tracking reports for executive leadership
• Oversee U.S. leave of absence tracking and disability claims
Wiser Solutions, Inc.Human Resources Generalist
Dec. 2017 - Apr. 2023• Primary administrator for all payroll, benefits and 401k issues
• Primary liaison for Immigration filings and visa support letters
• Setting up state withholding, UI and business accounts for payroll processing
• Worker’s compensation administration
• Cultivating and maintaining company culture
• Responsible for on-boarding and off-boarding all US employees and contractors
• Manages running bi-weekly payroll, in addition to monthly commission, contractor (1099) payments, severance payments and semi-annual bonus payrolls • Calendaring and coordinating team building events, international travel (including B Visa’s), and other company sponsored events
• COBRA administration, both enrollment and termination of benefits
• Preparing compliance reports for USCIS (RFEs), Form 5500, and annual discrimination testing for our benefit providers
• Ordering necessary hardware for new and active employees (ADA requirements) and supplies for the office
• Handling and tracking PTO requests
• Liaison for outsourced IT issues
• Worker Compensation administration; ensuring proper salaries and rates for all employees in eight different states
• Managing monthly headcount reports
PCIHR & Corporate Office Manager
Mar. 2016 - Dec. 2017San Francisco Bay Area• Primary HR administrator for all US HR related processes, payroll and benefits adminstration, on-boarding new hires, visa application processing and recruiting.
• Primary administrative liaison for all US facilities, including two US offices and one office in India.
• Provide administrative support to CEO and CFO including calendaring and coordinating board meetings, scheduling international travel, and planning company sponsored events
• Accounting support: manage payroll entry, AR/AP, reconciling all bank accounts, vendor accounts, and receivables, and fill out US and State tax reporting forms
• Manage all compliance reporting and documentation for Visa’s and Green Cards • Assist with Client and Vendor communication coordinating timely payment for goods and services
BuildingIQ, Inc.US Reporting Manager
Apr. 2015 - Feb. 2016• Assisted VP of Finance with both Federal and State tax compliance/reporting
• Office manager for Foster City location
• Reviewed and monitored operations team procurement, spending, and tracking of projects via Salesforce, and Lucid charts
• Communicated with both customers, and vendors to coordinate timely payment for goods and services with AUS Controller
Clutch Mobile, Inc.Office Manager
Jun. 2013 - Apr. 2015San Mateo, CA• Sole Administrative support to Executive team, overseeing scheduling and travel management • Coordinated and cultivated office culture, planning team building events, and other company sponsored events
• Facilitated reorganization of old office, coordinated and designed new layout for updated office
• Accounting support: AP/AR data entry, prepared and submitted payroll, tracked employee expenses, and reconciled bank and credit card accounts
• Responsible for Medical, Dental, and Vision benefit administration
• Organized all personnel, vendor, and customer files, both past and current both soft and hard copies for building of data room
• Worked closely with attorneys regarding employees with visa status, preparing necessary documentation to retain/receive visa status
• Organized and maintained the facility to fit employees’ daily needs and requests
Hara Software, Inc.HR Coordinator
Mar. 2012 - Jun. 2013• Assistant to CEO and other executives; calendaring and coordinating board meetings, and managed travel
• HR Support: onboarded new hires, tracked applicants, generating offers and orientation for new hires
• Accounting support: prepared and submitted payroll, tracked PTO and commissions, managed AP/AR process
• Administrator for NetSuite (bookkeeping), HR Passport (payroll), Jobvite (sourcing candidates), CapMx (stock options) and company’s intranet (employee contact information)
• Organized company functions, and coordinating team building events
• Stocked kitchen and ordered office supplies
MyBuysAdministrative Assistant
Jan. 2010 - Mar. 2012• Assisted the Director of Finance and Human Resources by maintaining and keeping organized company financial, legal, and employee records
• Provided support to auditors by pulling and locating proper financial records from previous quarters/years for analysis
• Organized and maintained current invoices and payments for both A/R and A/P
• Updated employee files; organized employee information, updated benefits/401k elections, documented PTO requests, and employee performance items (reviews and PIP)
• Uploaded, monitored and organized soft copies of customer contracts, non-disclosure agreements, insertion orders in SFDC, as well as organizing hard copies in company archives
• Created expense reports for CEO as well as the VP of Product on a monthly basis
• Scheduled meetings, appointments, conference calls, and travel for CEO
• Responsible for maintenance of company facilities
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