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Work Background
Conexus FinancialExecutive Assistant to the Founder and managing director
Jan. 2024Sydney, New South Wales, Australia
Merlino & CoExecutive Assistant to Managing Director
Jun. 2015 - Jul. 2023Sydney, New South Wales, Australia• 1:1 role with responsibility for professional and personal support • Heavy calendar and inbox management as well as call screening and taking messages for later action • Liaising with clients, suppliers and staff when MD is unavailable or busy, including proactively solving issues on MD’s behalf • Constant improvement and streamlining of processes across all four businesses to ensure continuity and maximum efficiency • Creation and oversight of the group events team – growing it from zero revenue in 2016 to at least $2M by the end of this year. Heavy involvement in the sales process as well as marketing and team management and creation of processes and reporting • HR tasks, including writing job descriptions, screening resumes and conducting first interviews then onboarding successful applicants • Meeting coordination – both client and internal and often across all four venues – meeting agendas, minutes and creation of presentations • Responsibility for driving company collaborations/PR projects – bringing opportunities to the MD, acting as liaison between external client, MD and venue managers, working with designers on collateral, managing deadlines and ensuring the project is executed smoothly • Social media coordination across two of the venues until this tasks was passed to the venue managers • Organising team events – both venue-based and team-wide.
DeloittePersonal Assistant to Director of Video Creation Team and Studio Manager
Jun. 2009 - Nov. 2015Sydney, Australia• High level calendar and inbox management for the Team Lead as well as the studio videographers and editors (2 – 3 team members in addition to the Team Leader) • Coordination of inter- and intrastate travel for Team Leader and videographers inc. flights, hotels, internal transfers, e.g. hire cars, and creation of itineraries • First point of contact for all queries related to video creation across the firm – phone and email • High level end to end project management, inc. organising and attending initial briefing meetings, taking notes, creation of presentations, subsequent client liaison and management of competing deadlines • Coordination and management of the State of the Nation address - a bi-annual live webcast streamed to all Deloitte offices nationally. This required collaboration with C-Suite executives and key speakers as well as creative and internal and external technical teams.
DeloittePersonal Assistant to Head of Commercial Law
Aug. 2007 - Jun. 2009Sydney, Australia• Provide support to the Head of the Corporate Law team and three other lawyers as well as backup support to the General Counsel • Heavy calendar and inbox management • Meeting coordination including preparation of meeting collateral, organising catering and taking minutes • Phones, mail, filing, data entry, invoices and staff reimbursements.
Mission AustraliaReceptionist / EA to State Manager NSW/ACT / Admin Support to Service Development Unit
Aug. 2006 - Aug. 2007Sydney, Australia• First point of contact for all clients – in person, phone and email • Calendar, phone and inbox management for State Manager • Travel management for State Manager and Service Development Unit • Ordering office supplies and organising social events, e.g. birthday celebrations and the office end of year party • Invoices, petty cash and staff reimbursements.
Link Realty Group Pty LtdPersonal Assistant/Receptionist
Jul. 2004 - Jun. 2006Sydney, Australia• Diary management and liaising with internal and external clients, handling customer enquiries and general customer service • Maintaining client and building maintenance databases for all rental and recently sold properties • Liaising with strata to resolve disputes • Reception duties: phone, messages, mail/couriers, client refreshments
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