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Work Background
Archdiocese of Nyeri Mugunda Catholic ParishExecutive Administrative Assistant
Feb. 2015 - Feb. 2022• Prepared written communication to send to all department heads with directions and strategies to use in their departments • Answered phones to provide information to clients including details of upcoming events, sponsorship application status, and transferring calls where needed • Processed information including sorting mail, scheduled meetings, and company events, and prepared and printed reports for review and distribution • Entered data into the financial management system, supported the accounting department personnel at all levels, and coordinated with another department to solicit necessary information • Organized and scheduled executive travel, typed minutes, and managed filing systems for all departments • Performed ongoing clerical duties and maintained records while adhering to strict confidentiality requirements. • Handled routine clerical tasks such as answering phones, scheduling appointments, and managing correspondence for the parish. • Organized and coordinated various parish events, including mass schedules, community gatherings, and special liturgical ceremonies. • Kept accurate and confidential records of parishioners, sacramental registers, and financial transactions. • Provided administrative support to the clergy and other pastoral staff by preparing documents, organizing meetings, and facilitating communication. • Processed donations, managed petty cash, and assisted in preparing financial reports for the parish. • Managed the inventory of office supplies, placed orders, and ensured that the office was well-stocked and organized. • Acted as a point of contact between the parish and the community, handling inquiries, providing information, and addressing concerns. • Maintained and updated the parish’s website with relevant information about upcoming events, mass schedules, and parish news.
Mugunda Fighters of AIDS (MUFOA)Data Entry Specialist
Sep. 2014 - Dec. 2014• Entered data for management to generate accurate reports and visited orphaned and vulnerable children (OVCs) to bring them food donations • Organized group therapy events for OVCs and people living with HIV groups and analyzed data so as to generate accurate reports • Entered and maintained accurate data in the organization's database. • Processed and updated client records and information in compliance with confidentiality policies. • Generated and reviewed reports and data summaries for internal use and external reporting and assisted in the development and implementation of data entry procedures to improve efficiency. • Collaborated with team members to ensure data integrity and resolve discrepancies. • Provided administrative support by handling correspondence, scheduling meetings, and managing documentation. • Trained new staff or volunteers on data entry protocols and software use, monitored and ensured the accuracy and completeness of data entry tasks. • Validated and cross-checked data from various sources to ensure accuracy and consistency. • Conducted routine audits to identify and correct errors or inconsistencies in data records. • Coordinated with other departments to gather necessary information and support data-related needs. • Assisted in developing data management strategies and protocols to streamline workflows. • Implemented data entry best practices and provided feedback for system improvements. • Supported data migration efforts, including transferring data from old systems to new platforms. • Generated statistical analyses and visual reports to aid in program evaluation and decision-making. • Handled sensitive information with a high degree of discretion and confidentiality, adhering to privacy regulations. • Resolved data entry issues by troubleshooting software problems or escalating them to technical support. • Facilitated data-driven meetings by preparing and presenting data summaries and findings.
COUNTY GOVERNMENT OF NAKURUAdministrative Clerk
Sep. 2012 - Nov. 20121. BILLING SECTION -Maintenance and upkeep of all revenue records and data. -Supervision and control of all revenue collection. -Registration of business, issuance of single business permits and maintenance of a business register. -Custody and maintenance of the creditors, debtors ledger and bank statement. -Preparation and maintenance of clearance & payment certificates. -Preparation and monitory of budgetary compliance. -In charge of all billing. 2. RATES SECTION -Checking Land Rates for customers. -Registration of new Titles in the System (LAIFORMS). -Manual Registration of new Titles. ) -Issuing clearance forms to customers. -Adjustments of Rates that are overcharged. -Calculation of Rates. -Typing of various documents concerning the Department. -Filing. ➢ General office maintenance. ) -Exercised communication skills e.g. handling clients. -Performing any other duty assigned by the Head of Department from time to time.
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