Ashley Schofield - Business Operations Manager/ management analyst, TBD- Fairy Hair

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Work Background

Bureau of Administration Shared Knowledge Services (A/SKS)Business Operations Manager/ Acting Deputy Director

Jun. 2025Washington, DCServed as Acting Deputy Director in the absence of senior leadership, providing continuity of operations for the Office of the Historian and representing the office at all leadership meetings and inter-bureau initiatives. Led formulation and execution of the Office’s budget in coordination with FSI’s Executive Office, including data analysis for the annual spend plan, budget justifications, and realignment of funds to support mission-critical historical research and digital initiatives. Managed recruitment actions, onboarding, and personnel planning efforts in collaboration with HR and hiring officials; coordinated training and travel requests for over 60 permanent staff across multiple divisions. Oversaw the planning and logistics for the Department’s Advisory Committee on Historical Diplomatic Documentation, ensuring statutory compliance, accurate recordkeeping, and effective communication with reconstituting the Committee with Department leaderships approval. Provided strategic input and administrative support for Office initiatives including historical outreach, and FRUS production; coordinated cross-functional teams and supervised deliverables in a complex policy and research environment.

Foreign Service InstituteBusiness Operations Manager/ Management Analyst

Apr. 2022 - Jul. 2025Washington, District of Columbia, United StatesServe as expert strategic advisor to executive leadership on planning, assessment, budget formulation, and resource management to support the Department’s statutory mandate to publish the Foreign Relations of the United States series, in accordance with Public Law 102–138 (22 U.S.C. § 4351 et seq.). Lead initiatives to optimize budget execution while safeguarding classified national security information in compliance with Executive Orders. Proactively identify policy and procedural deficiencies, ensuring resources are aligned with mission-critical operations, reducing waste, and preventing abuse—all while advancing departmental goals with maximum efficiency and accountability. - Lead multi-million-dollar budget development and execution cycles. Skilled in aligning funding strategies with mission priorities, ensuring compliance with appropriations law, and identifying opportunities for cost savings. Adept at creating fiscal year operating plans, forecasting resource needs, and defending budget justifications before senior leadership. - Serve as Contracting Officer’s Representative (COR) to modernize publication systems, reduce costs, and improve efficiency to produce FRUS series program by acquiring new technology and streamlining processes as COR. - Conduct performance reviews, cost-benefit analyses, and risk assessments. - Implement internal controls and SOPs, cutting approval timelines by over 50%. Executed strategic financial controls, driving efficiency in resource allocation and monitoring processes to maximize funding utilization and minimize waste, fraud, and abuse. - Defend resource requests in high-level briefings with senior Department officials. - Recovered 10% in annual funding and saved $200K+ through procurement reforms. - Ensure Executive Orders (EO) and Code of Federal Regulations Guidelines (CFR) compliance in all planning and reporting activities.

Foreign Service InstituteBudget and Fiscal Operations Analyst

Oct. 2017 - Apr. 2022Arlington, VABudget Operations and Analyst Professional with 5+ years of experience in business planning and analysis, resource management, and process and policy review, including expertise in all Department financial systems. Lead Analyst in the development of FSI’s FY23 $307 million Bureau Resource Request (BRR) for FSI. Managed and executed the Business Risk Review process, ensuring that organizational risks were identified, assessed, and mitigated effectively. Completed the CBJ, which involved collaborating with cross-functional teams, analyzing risk exposure, and developing strategies to enhance risk management frameworks. - Oversaw/Coordinated/Executed/Managed the planning, assessment, and resource management activities and initiatives in support of my portfolio. -Spearheaded impactful cost-saving initiatives, maintaining strict financial controls, and enhancing internal budget practices—contributing to more responsible stewardship of federal funds and reduced exposure to audit risk. - Analyzed and compiled qualitative and quantitative data from internal financial systems to inform service-wide funding decisions. Ensured that budget plans reflected program goals and performance outcomes while identifying cost-saving opportunities and areas of financial risk. - Provided expert financial guidance during the annual budget formulation process, ensuring full compliance with OMB Circular A-11, Department of State policy, and appropriations law. Directly supported effective allocation of federal resources strengthening financial accountability and fostering trust in FSI’s stewardship of federal funds reducing the risk of data entry errors or noncompliance, preventing fraud, abuse, and waste. -Managed $145M in financial plans. Conducted technical reviews, leveraging historical data and projected requirements to recommend efficient use of limited resources. Delivered insights that improved transparency and compliance, eliminated duplicative requests, and prevented over-obligation

Foreign Service InstituteProgram Assistant

Jul. 2017 - Oct. 2017Arlington, VirginiaProgram Assistant for the Director of Budget Supported the Director of the Office of Budget & Management and deputies. - Managed the Budget Director’s and Budget Office’s calendar with precision, ensuring seamless scheduling and timely follow-ups on action items from meetings with Directors, Schools, and Centers. Provided support for all action items from internal bureau and inter-agency meetings/conferences. - Monitored and maintained budget tracking spreadsheets, ensuring accurate financial reporting and supporting data analysis for key decision-making. - Contributed to operational improvements by attending training sessions and providing valuable feedback on the implementation of the new Project Cost Accounting Module in GFMS, helping streamline FSI’s business processes. - Processed over 500 reimbursable agreements in the Bureau Resource Management System (BRMS) to ensure timely compliance with end-of-year reporting requirements, contributing to the successful collection of $25 million in reimbursements through accurate, daily transaction entry in the Pay.gov system for FY2017. • Reconciled 1st and 2nd quarter invoice entries in the system and made sure that they were appropriately accounted for and ensured proper fiscal data and agreement numbers were correctly filled out. - Attended training regarding the implementation of a new Project Cost Accounting Module in the Global Financial Management System (GFMS), once fully executed it will stream lined FSI’s business processes.

Gryphon Technologies, IncMarketing Lead

Feb. 2016 - Mar. 2017Washington D.C. Metro Area- Supported capture managers and business development teams with research regarding new opportunities to pipelines based on capabilities. - Created and managed proposal development forms and processes for pursing targets in the market area. • Coordinated and attended weekly status meetings for current opportunities awarded and prepared a summary of meeting minutes documenting task to attendees on SharePoint. - Assisted with all In-process proposals (Prime and Subcontractors). Prepared meeting updates, data calls, coordinated customer visits, ensured war rooms were set up correctly, attended Red/ Pink team kick offs and wrote debriefs. - Contributed to $100M+ in contract wins and solely managed the assembly of teaming agreements for one of the largest recompete contracts, leading to a successful contract win (NAVSEA05).

Associated General Contractors of AmericaAdministrative Assistant

Jun. 2015 - Feb. 2016Arlington, VA- Provided support to the Foundation fund development, activities, meetings and webinars. - Managed scholarships and donor communications. Responsible for the disbursement of over $1million dollars of endowments to students who received scholarships. -Promoted the Foundation’s programs through AGC newsletters, social media, other publications and materials and materials, increasing the public visibility of AGC, including repurposing existing materials to maximize audience engagement. - Communicated directly with the board of directors and members about their endowed funds and scholarships.

Property Repair ServicesOffice Manager & Team Coordinator

Dec. 2012 - Aug. 2015Coordinate monthly, weekly, and daily (emergency) scheduling of crews for various jobs and projects - Handled financials for 20+ clients and managed crew schedules and appointments across D.C., MD, VA (DMV). - Compiled, analyzed, and summarized data into clear financial reports using QuickBooks. Created budget recommendations for large-scale projects and repairs, helping senior management make informed financial decisions - Reconciled transactions and invoices by comparing and correcting data and work orders - Performed daily office duties: ordering supplies, answering the phone, responding to emails, and making sure the office is organized - Maintained company financials, work orders, and team coordination/scheduling

Aronson & CompanyInternal Auditor

Jan. 2009 - May. 2009Worked for the audit team in the Employee Benefits section of company ● Verified assets and liabilities by comparing items to documentation ● Worked on various client engagements by making participant selections, updating SAS 70 forms, and auditing payrolls ● Completed audit work papers by documenting audit tests and findings ● Maintained internal control systems with team by updating audit programs and questionnaires; recommending new policies and procedures

Rathgeber/Goss AssociatesAccounting Assistant

Sep. 2008 - Feb. 2009Managed and maintained budgets as well as invoicing to clients ● Attended meetings, took minutes and kept notes ● Liaison with staff in other departments and with external contacts ● Ordered and maintained office supplies and equipment ● Sorted and distributed incoming messages and calls ● Handled daily tasks of answering phones and sending/receiving packages. ● Accounted for checks received from clients and updated the sales journal, accounts receivables

Advantage Electric & Controls Inc.Office Administrative Assistant

Jun. 2008 - Sep. 2008Rockville, Maryland, United StatesAssisted with recording and filing invoices, bills, and purchase orders ● Identified and reconciled billing issues from various manufacturers ● Created and regulated expenditures through excel for budgeting concerns for all large contracts