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Work Background
City of Sedro-WoolleyAccounts Payable Specialist
Dec. 2020United StatesDaily processing of invoices coming through dedicated email address. Route for approval and coding to responsible departments, per city's purchasing policy. Process bi-weekly check runs and prepare documentation for City Council's review and authorization. Reconcile city-wide purchase card statements monthly. Calculate and file monthly Excise Tax through the Department of Revenue. Perform payment sweeps from third-party bill pay service and record correctly in the GL each week. Review, process and route for approval all Business License Applications for the city. Take and transcribe meeting minutes for all City Council Meetings and Special Sessions. Help prepare City Council agendas for each meeting, including recorded minutes and financial check registers. Answer incoming calls to City Hall and wait on citizens who come into City Hall to conduct business. Built and maintained online Park Facility Rentals. Generate invoices to various governmental partners per Interlocal Agreements.
Sound Metalworks Ltd.Procurement Specialist
Jan. 2020 - Dec. 2020Marysville, Washington, United StatesWas laterally transferred into the purchasing role after nearly a year. Worked closely with Engineering and fabrication teams to ensure production schedules were adequately shifted to maintain production utilizing material on hand and per delivery schedules. Tracked all shipments to verify timely delivery. Forecast purchasing needs based on vendor inventory, lead times, and verified delivery costs remained within budget. Communicated with AP regarding damaged shipments and receiving discrepancies. Worked closely with vendors on material returns and accounted for credit memos due to our account. Worked 100% remote for last 7 months of employment due to COVID-19,
Sound Metalworks Ltd.Accounts Payable Specialist
Apr. 2019 - Jan. 2020Marysville, WA Came on through a staffing agency and my contract was bought out after the second week. Handled full cycle accounts payable for structural aluminum manufacturing facility that operated as three separate legal entities across three states. Three-way matched invoices and coded with correct GL codes. Processed bi-weekly check runs. Reconciled all company credit cards on a monthly basis. Requested W-9s and issued 1099s during year end close. Filed quarterly B&O taxes in both Washington State and California, for satellite locations.
DirtDigger FarmsHead DirtDigger
May. 2017 - Apr. 2019Wichita Falls, Texas AreaI really love digging in the dirt! As of May 2017, I am focusing full-time efforts on creating a beneficial service to members of the Wichita Falls area communities. We offer sustainably raised plants and produce that will help keep your family healthier and happier. Anything from small produce grown in pots on a porch or balcony to raised garden beds and in-ground traditional gardens are available. I also offer maintenance programs if you are too busy to water, weed and harvest plants and produce. Think of it like having a personal gardener. In addition, we have plans over the next few years to establish a "you pick" option at our learning farms out in Scotland (not the country, but the little spot south of Wichita Falls on Hwy 281). Ultimately, we would like to have a berry patch, grapes, pumpkin patch and maybe even a corn maze. Classes are offered occasionally when it isn't too hot or too cold to stand around outside for a few hours.
Haigood & Campbell, LLCAccounts Payable Specialist
Jan. 2015 - Jun. 2017Archer City, TXWorked for a fuel and lubrication distributor with 3 satellite locations in addition to the headquarters location. Coded vendor invoices, expense reports, 5 credit card statements, check requests with correct general ledger codes and ensure proper entry i to custom file distributor financial software. handled before correspondence and balanced monthly statements of vendor accounts. Attached correct purchase orders to invoices to ensure purchases were for authorized. Investigated and resolved problems associated with processing of invoices and purchase orders. Prepared batch check runs, wire transfers, and ACH transactions. Assisted with monthly reports and financial reconciliations with General Managers reports. As time allowed and as needed, would travel to satellite locations and perform physical inventory counts to clarify descrapancies as the Manger directed. Also was in charge of GHS global harmonizing roll-out and implementation to ensure that all drivers had current and correct MSDS sheets for all loads being transported. in addition to A/P duties, also responsible for all maintenance for fleet vehicles including IFTA permits and haz-mat placards as well as vehicle registrations and tag renewals. Frequently assisted other departments when there was employee turn-over or high absenteeism, especially during EOM and EOY procedures.
Natural Gas Chemistries CorporationOffice Manager/Purchasing Specialist
Oct. 2010 - Apr. 2014Oklahoma City, Oklahoma AreaWas hired to help establish documents and stock certificates for incorporation of a start-up company. Once initial project complete, was kept on as Office Manager to help with increasing business and cooperation with potential angel investors. As job bids picked up, transitioned into more of a purchasing specialist position and also designed company's logo, business cards and website.As purchasing specialist, worked with administration to ensure we were buying the correct raw goods for use with various machine shops to meet critical industry standards. Generated purchase orders as needed and worked closely with vendors to track shipments based on ETA for various projects and product design changes. With this being a smaller mom-and-pop business, my job description could change daily depending on what was needed that day, but as business grew, I was focused more on inventory control and purchasing due to my background in those roles. While the business was still increasing in sales, the CEO was approached by a competitor and bought out at the start of the 3rd year of incorporation.
SouthCrest HospitalBuyer
Feb. 1999 - Jul. 2004Tulsa, OklahomaWas the only buyer for 47 departments and 4 satellite physician's clinics. maintained 97.4% contract compliance and worked closely with department heads and administration to ensure that medical staff had access to highest quality medical supplies. Created customized order books for each department and worked RFQs for special order items. Generated purchase orders as needed and transmitted most orders via EDI. Helped to supervise cycle counts in central supply warehouse as well as departmental stockrooms. Maintained above average inventory turns on all regular stocked items in Central Supply. Worked with clinical staff to phase out non-moving stock. Supervised staff of 7 for daily re-supply, shipping and receiving of materials ordered, generate RGAs from vendors and negotiated new contract pricing and vendor reviews. In charge of maintaining OSHA standards for purchasing/supply department. Coordinated product recall checks. Over saw capital expenditures up to $1.5 million per PO/project.
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