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Work Background
Open Society FoundationsAdministrative Associate
Jan. 2020 - Sep. 2024KenyaResponsibilities 📋: - 📊 Managing finances: preparing expense reports, reviewing bills, and facilitating payments - 🏢 Overseeing office operations: space management, service contracts, and equipment maintenance - 📁 Enhancing team efficiency: creating shared folders for streamlined processes - 📦 Maintaining supplies: monitoring stock levels and placing timely orders - 📑 Ensuring documentation accuracy: updating procurement databases and related records - 🚚 Coordinating deliveries: issuing goods and processing purchase orders - 📈 Forecasting needs: anticipating procurement requirements - 🛠️ Ensuring quality: checking deliverables and evaluating vendor performance - 🌍 Providing logistical support: arranging travel and accommodations for meetings - 💼 Assisting in recruitment: advertising positions and managing applicant materials - 📅 Facilitating meetings: preparing materials and organizing refreshments - ✈️ Managing travel logistics: issuing insurance, visas, and travel letters - 🏢 Supporting office management: ensuring facilities are well-maintained and insured
RTI InternationalAdministrative Assistant
Apr. 2018 - Dec. 2019Kenya• 🌍 Coordinated travel arrangements and accommodations for staff and program participants, ensuring compliance ✈️. • 🏢 Managed office administration, overseeing space, contracts, and equipment 📋. • 📅 Optimized meeting room usage by maintaining the electronic Boardroom Calendar 🗓️. • 💼 Supported Procurement Officers with integrity and accuracy 📦. • 📝 Initiated transparent procurement procedures, adhering to regulations 🛍️. • 🤝 Facilitated communication with external partners for workshops and meetings 🤝. • 🎉 Enhanced efficiency by streamlining payment processes with shared folders 💻.
Land O'Lakes, Inc.Regional Administrative Assistant
Mar. 2014 - Dec. 2017Kenya• 📦 Supported smooth project operations by managing supplies, mail, and documents 📬. • 🤝 Provided administrative aid to 5 donor-funded projects 🌐. • ✈️ Arranged travel and accommodations for local and international visitors 🏨. • 📅 Coordinated logistics for meetings and workshops 📊. • 📑 Organized program meetings and prepared meeting materials 📝. • 🗄️ Maintained a secure filing system for confidential documents 🔒. • 💼 Negotiated with suppliers for the best deals and managed vendor relationships 💰. • 📋 Identified and prequalified potential suppliers, keeping the list updated 📝. • 💵 Conducted price surveys and ensured market-aligned pricing 📊. • 🤝 Reviewed vendor options and negotiated contracts for optimal supply deals 🛒. • 📅 Assisted HR in managing staff leave and maintaining leave records 📆.
Avenue HealthcareReceptionist
Jan. 2013 - Feb. 2014Kenya- 🏥 Efficiently managed the front office, switchboard, and emergencies, ensuring top-notch customer service and patient satisfaction. - ☎️ Handled telephone inquiries, took detailed messages, and kept contact details updated. - 📋 Addressed general inquiries, explained procedures, and scheduled follow-up appointments. - 🗃️ Maintained administrative systems, including records and databases, ensuring accessibility and security. - 📅 Planned meetings, appointments, and travel arrangements, managing travel records for hospital management staff. - 🚑 Optimized patient visit order based on emergencies and visit type. - 🛠️ Maintained office efficiency by ensuring services were operational and taking corrective action when needed.
Path for Global HealthAdministrative Assistant
Jan. 2009 - Dec. 2009KenyaResponsibilities: - 📋 Managed daily front office operations, overseeing the National Project Coordinator's schedule. - 🗓️ Handled calendars, appointments, and travel arrangements with confidentiality and sensitivity. - 📦 Supported procurement for office supplies, maintaining inventory levels. - 📝 Assumed extra project duties, including meeting planning and correspondence drafting. - ✈️ Coordinated travel logistics and managed expenses for program staff. - 🎉 Organized events, sourced supplies, and managed budgets. - 💻 Upgraded record-keeping to computer-based systems, streamlining data retrieval. - 📬 Maintained an efficient mail system, managing correspondence and invoices.
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