Requests
0
Keep in touch with meI'm using Intch to connect with new people. Use this link to open chat with me via Intch app
Work Background
Siemens (Pty) LtdAssistant Professional to Executive Directors
May. 2024 - Aug. 2025Midrand, Gauteng, South AfricaAdministrative Support Contracted by Phakisa Holdings Pty Ltd from May 2024 – July 2024 and appointed on a full-time basis as a result of achievements in the role. Supported two Executive Directors responsible for Business Excellence, Diversity, Real Estate, Quality Management, and SHEQ. Provided high-level administrative and strategic support, managing complex calendar and inbox scheduling, prioritising and synthesising attendance at appointments, meetings and conferences. Prepared and distributed Board-level documentation, ensuring adherence to agenda item requirements. Drafted, reviewed, proofread, and edited a range of high-level documents, presentations, reports and internal communications. Structured meeting agendas, attended meetings to take and distribute minutes, and meticulously followed up on action items to ensure timely completion. Acted as a primary liaison and professional first point of contact for internal staff, top executives and VIP guests. Financial and Expense Management Checked and reconciled all local and international travel and expense reports using Concur, ensuring accuracy and adherence to company policies. Administered expenditure documentation, including coding quotations for correct budget allocation and verifying tax invoices and receipts for payment processing. Operations, Travel, and Event Coordination Coordinated all logistical aspects of complex international and local business travel, including flights, accommodations, visa applications, ground transport, and security logging (ADLER portal). Managed end-to-end event planning and execution for executive-hosted functions, including conferences, workshops, and seminars; duties encompassed venue booking, catering, delegate management, and sourcing promotional materials. [Kindly be advised, further details available upon request (Comprehensive CV)].
Intentional Career Break– Family ResponsibilityIntentional Career Break– Family Responsibility
Nov. 2021 - May. 2024
SC JohnsonSenior Business Support Specialist (Executive Assistant / Office Manager)
Mar. 2017 - Oct. 2021Midrand, Gauteng, South AfricaExecutive and High-Level Support Provided Executive Office support and direct assistance to the Africa Cluster Senior Director and six Local MANCOM Members, managing their electronic diaries across various time zones. Served as a trusted and effective communication channel between senior executives and staff, screening high-volume calls, documents, and requests to ensure the Senior Director focused only on priority deliverables. Handled sensitive and confidential information, serving as a primary administrative resource for critical business matters. Prepared high-impact remote presentations (including video and animation) and facilitated real-time interactive meetings using Mentimete. Collaborated with various departments to design and consolidate the Annual Business Calendar, integrating MANCOM meetings, staff events, financial cycles, and marketing campaigns. Extensive International Travel arrangements and company Superuser for Travelstart. Office and Project Management Project-managed the full-scale office relocation of the 2000m² administrative head office, overseeing vendor management, premises setup, movement of goods, and closure of old offices. Managed the operational budget, processing of purchase orders, and key vendor relationships for maintenance and utilities for approximately 80 employees. Improved canteen service delivery by identifying and correcting inefficient practices and implementing a secure, personal-coded tag payment system, which enhanced accountability and service quality. Managed all company events (office, off-site, product launches, quarterly strategy sessions, year-end functions), ensuring seamless execution and professional delivery. [Kindly be advised, further details available upon request (Comprehensive CV)].
The Lunderstedt Group of CompaniesOffice Manager | Executive Assistant to the CEO
Jan. 2014 - Dec. 2016City of Johannesburg, Gauteng, South AfricaServed as the primary gatekeeper and Executive Assistant to the CEO, managing a dynamic schedule, screening communications, and handling all confidential documentation with the utmost discretion. Managed the flow of all banking documentation for over 16 local and international accounts, monitored investment incomes and quarterly dividends, and prepared monthly reconciliation packs for outsourced bookkeeping. Maintained comprehensive income and expense files for international banking activities to support year-end handover to accountants. Managed the full employee lifecycle, including recruitment (contracts and Letters of Offer), maintaining updated personnel files, and coordinating payroll information with the outsourced provider. Directed all aspects of office operations, including sourcing and setting up new office premises, managing supplies, and overseeing maintenance projects for both the office and the CEO's residence. Coordinated the CEO's professional speaker appearances, managing technical requirements and liaising with media/PR to prepare the CEO for interviews and engagements. Provided writing, editing, and proofreading support for articles, blogs, and presentations, ensuring high-quality, impactful content for internal and external use. Handled all local and international travel arrangements for the CEO. Acted as the first point of contact for all internal and external stakeholders, consistently promoting a professional image of the Group.
Imbalie Beauty Limited, JohannesburgCustomer Care Manager | Office Manager | Personal Assistant to CEO
Jan. 2012 - Jan. 2013City of Johannesburg, Gauteng, South Africa
Various CompaniesVarious Companies
Jan. 1999 - Jan. 2011Personal Assistant | Executive Secretary | Office Manager | Sales & Marketing Assistant | Coordinator and Operations Administrator
Intch is a Professional Networking App for the Future of WorkSee more people like Karen on Intch
300k+ people
130+ countries
AI matching
Get Intch if you'd like to
1532392 people
21
Virtual Assistant, Customer Care Associate, Administrative Officer
16
Bussiness owner
16
Manager @ national Bargaining Council
255094 people
16
Bussiness owner
15
Executive Assistant
16
Personal / Executive Assistant