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Work Background
Adelante English Careers and Business Services ConsultingChief Executive Officer/Owner
Oct. 2021Querétaro, MexicoWebsite www.jonathon-scott.com Facebook https://www.facebook.com/JonathonScottMexico
McLarensOffice Manager
May. 2016 - Jun. 2020Dallas• Organize office operations and procedures. • Attend company meetings to exchange information and coordinate various work activities in- house and with other departments. • Schedule and conduct staff meetings. • Responsible for recruiting staff for the office and providing orientation and training to new employees. • Hire, train, and evaluate personnel. • Assign and monitor clerical, administrative and secretarial responsibilities and tasks among office staff. • Examine hiring documents and ensure compliance with I-9 hiring requirements. • Conduct E-Verify interviews with new hires to ensure compliance with Homeland Security requirements. • Prepare inventory reports for management and budget departments. • Keep records pertaining to purchases, sales, and requisitions. • Maintain relations and communication with vendors and service providers. • Examine merchandise to ensure correct pricing and functionality as advertised. • Examine products purchased or received to determine product condition. • Inventory stock and reorder when inventories drop to specified levels. • Prepare rental or lease agreements, specifying charges and payment procedures for use of machinery, tools, or other items. • Organize meetings and manage databases. • Book transportation and accommodations. • Organize company events or conferences. • Order stationery and furniture. • Deal with correspondence, complaints and queries. • Prepare letters, presentations and reports. • Supervise and monitor the work of administrative staff. • Manage local office budgets. • Liaise with staff, suppliers and clients. • Implement and maintain procedures/office administrative systems. • Delegate tasks to junior employees. • Ensure that health and safety policies are up to date. • Assist the organization's HR function by keeping personnel records up to date, arranging interviews and so on. • Query Deltek Vision database for management reporting.
McLarensNational Catastrophe Administration Manager (NCAM)
May. 2016 - Jun. 2020Dallas/Fort Worth AreaNational Catastrophe Administration Manager (NCAM) • Work with National Field Catastrophe Coordinator (NFCC) in the deployment of CAT field adjusters. • Organize and coordinate lodging and transportation logistics. • Receive incoming claim assignments and tracking of same. • Work with National Catastrophe Coordinator (NCC) in triage of claim complexity for proper assignment to skill set. • Maintain record keeping of claim assignments and volume on a master worksheet with status of client reporting update. • Manage permanent/temporary administrative support staff while training as required. • Communication and relay of information to branch offices as needed. • Maintain a record of all requirements for CAT adjuster licensing, working in conjunction with the McLarens National Licensing Director (NLD). • Assist NLD with licensing as needed. • Order and disseminate resources to adjusters including weather and Eagle View reports and others as needed.
Paralegal/Office Management/Operations ProfessionalContract Paralegal
Oct. 2015 - Jun. 2016Dallas/Richardson/Plano• Perform initial review of contracts with vendors, and coordinate with counsel and staff with respect to the negotiated contracts. • Perform all corporate responsibilities including, but not limited to organizing corporate minute books, drafting corporate resolutions, and taking meeting minutes. • Provide support by researching and drafting memoranda on a wide number of issues. • Provide staff support to management as needed. • Performs assignments on an as-needed basis in connection with day-to-day legal services.
Texas Instruments IncorporatedIP Prosecution Paralegal
Jul. 2007 - May. 2014Dallas• Assemble disclosure data, drawings, and other material needed to prepare patent applications. • Draft formal papers (i.e., power of attorney, assignment, oath, etc.). • Draft preliminary amendments for continuation and divisional patent applications. • Prepare transmittal documentation for USPTO filings. • File provisional, utility, continuation, divisional, continuation-in-part, and design patent applications in United States Patent and Trademark Office. • Review Filing Receipt and notify attorney of any corrections needed. • Gather information and prepare Response to Notice to File Missing Parts. • Prepare Information Disclosure Statements and accompanying documents, including art cited in foreign applications. • Prepare and record assignment documentation. • Review Notice of Recordation of Assignment Document for accuracy and prepare documents to correct, if needed. • Prepare Statement under 3.73 (b) certificates and review chain of title for accuracy. • Order certified copies of foreign applications, assignments, mergers, and name change documents. • Correspond with draftsperson regarding drawings; proof drawings for accuracy. • Review office actions and patent office directives; assist attorney with drafting responses, affidavits and petitions. • Prepare listing of pending claims at any time during prosecution. • Review Notice of Allowance and confirm accuracy of allowed claims, approval of prior art, assignment data, etc. prior to issuance of patent. • Review periodicals and services for changes in patent laws and regulations affecting intellectual property in the United States and foreign countries. • Coordinate and maintain docketing system. • Proof docketing. • Coordinate patent annuity payments, payment of fees and invoices. • Prepare patent portfolio reports. • Maintain USPTO Deposit Account. • Research case law using MPEP, Westlaw or other appropriate databases. • Correspond with clients and associates regarding various issues.
Texas Instruments IncorporatedOutside Counsel Coordinator - Patent Activity Administration - Paralegal - Corporate Law
Apr. 2006 - Oct. 2015Dallas/Fort Worth AreaResponsibilities for a multi-million budget (>$20,000,000), including quarterly updates, forecasting, bill approval for payment and strategy to determine how to meet department and company goals within budget parameters. Chairperson of the Information Management Team, a multidisciplinary group of about a dozen employees who work with and maintain docketing and other critical patent data resources and systems. Develop and make available accurate and timely financial data and other month-to-month metrics allowing for data-driven decision-making, issues identification, and problem solving. Interview, onboard, train, coach, and skills development of patent administrative staff. Plan, call for, set agenda, and facilitate staff meetings. • Track expenses and manage patent prosecution activities and cases. • Patent Prosecution Paralegal: MPEP, Private PAIR, EFS-Web, EBC. • Trademarks, pivot tables, database management • Facilitate, calendar, and manage time-sensitive and confidential matters. • Research and compile data and special reports for managers and business units. • Lead person for Information Management Team projects pertinent to systems and processes. • Prepare various, high-level documents and presentations used worldwide. Present to peers and management. • Prioritize projects, plan meetings and schedules for patent personnel. • Contact person and department resource inside and outside of company, demonstrating a professional demeanor in interfacing with senior-level executives, employees, customers, and vendors. • Work on problems of diverse scope requiring troubleshooting, situation assessment, problem solving, and plan execution skills. • Prepare, edit and write Professional Services Agreements, routine and advanced correspondence such as letters, email, presentations, and reports. • Exercise judgment and rely on experience to plan and accomplish goals, using a wide degree of creativity and latitude.
Texas Instruments IncorporatedCorporate Governance Paralegal
Apr. 2006 - Jul. 2007Dallas/Fort Worth AreaAssisted the company’s Corporate Counsel/Assistant Secretary. Provided support to and assisted counsel in the Corporate Governance and Finance section of the Law Department with preparation and filing of the Proxy Statement, Annual Report, various reports and Section 16 compliance notices with the Securities Exchange Commission, (SEC Forms – 10K, 10Q, 8K), and other regulatory agencies in the United States and abroad. Helped produce notebook material for annual Stockholders Meeting. Helped prepare Minutes and agenda briefing items for the Compensation Committee of the Board of Directors. Directed day-to-day administrative support for two attorneys and backup support for Stock Options Administration personnel. Corporate filings utilizing SEC EDGAR. Research with Hoover's Reports.
Freelance ParalegalParalegal
Jan. 2002 - Jan. 2005Greater Denver AreaMeaningful temporary assignments and important responsibilities at various companies including: 1) Spanish-to-English translation for a local language institute; 2) human resources responsibilities for a national beverage distributorship (Coors Brewery); 3) paralegal at a law firm specializing in domestic relations and adoption cases; 4) accounting duties for a regional engineering and pipeline construction firm (Nelson Pipeline); 5) curriculum preparation and logistical planning for graduate tax program (University of Denver); 6) paralegal work, legal document proofreading, and editing work in the legal department of a large, international telecommunications corporation (AT&T); and, 7) paralegal primarily on civil litigation cases, mostly in the areas of eminent domain, labor and employment, public policy, election law, and complex business disputes.
Cohen, Jayson & Foster, P. C.Law Firm Office Administrator - Office Services Site Manager
Jan. 1998 - Jan. 2000Tampa/St. Petersburg, Florida AreaIn charge of day-to-day management and supervision of all business functions for 45-person law firm, including banking, income and finances, collections, attorney travel and costs, workload management, website content and maintenance, computer information services, and all human resources issues. Evaluated, purchased and implemented new Juris case management software as well as new accounting system. Worked with controller and accounting firm to generate monthly financial statements. Very wide variety of other duties including inventory management, budget analysis, office systems and technology, space planning, job descriptions and employee policy development, marketing, liability and professional insurance, real estate purchases, merger with another law firm, bank relations including oversight of line of credit, employee compensation issues, payroll standardization, taxes, coordinated continuing legal education seminars, media watch, oversaw law library, conducted weekly staff meetings, set up firm’s first 401(k) plan, employee morale and retention study, and minimization of employee turnover.
Colorado Children's Legal Clinic (nonprofit)Office Manager/Paralegal
Jan. 1995 - Jan. 1997Greater Denver AreaAt this nonprofit law firm, worked on cases on behalf of abused and neglected children the agency represented as Guardian ad litem. Together with the executive director, was responsible for grant writing and progress reporting. The organization transforms the lives of abused, neglected and at-risk children through compassionate legal advocacy, clinical services, education and public policy reform. Participated in and supervised fund-raising events including volunteer fairs, vendor booths and annual tribute dinner for more than 800 guests. Maintained funder database. Billed clients and governmental agencies. Kept financial records and handled accounting duties together with accountant and auditor. Prepared legal pleadings, reports and correspondence. Wrote notices, agendas and minutes for Board of Directors. Worked on newsletter, press releases and other public relations publications. Prepared syllabi and law course outline for law school professors. Helped to plan and facilitate continuing legal education seminars and other training for attorneys. Staffed crisis telephone calls from the community. Attended staffing sessions of professional multidisciplinary crisis team. Supervised staff. Recruited, trained, motivated, supervised and rewarded volunteers. Assisted with lobbying of the Legislature. Maintained computer equipment and software. Purchased supplies, printing, software and equipment.
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