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Work Background
ManufacturingExecutive Assistant / Project Manager
Oct. 2025 - Feb. 2026Operated as the connective tissue across operations, claims, sales, marketing, and quality control — bringing structure to fast-moving, often ambiguous work. I built workflows, tools, and systems that improved execution and visibility across teams (with process efficiency increasing by about 60%), while also managing executive operations like scheduling, communications, and prioritization. I’m especially proud of translating technical details into clear, usable information and stepping in to stabilize high-pressure situations. My goal was to continue growing into a true operations partner — leading larger cross-functional initiatives and helping shape scalable systems that support long-term company growth.
CompanyCreative Project Manager
Jun. 2025 - Oct. 2025West Los Angeles- Led Salesforce CRM optimization project, building automations, dashboards, and client flow systems that streamlined outreach and improved data integrity.
- Build simple commissions reports from complex and varying ratio splits
- Implemented a process that would strengthen the team's follow through and task completion goals
CompanyExecutive Assistant
Feb. 2023 - Jun. 2025West Los Angeles- Created and maintained organizational systems including master packing lists, household inventories, insurance trackers, and travel documentation schedules—improving accuracy, clarity, and efficiency. - Successfully supported multiple investment entities and properties, handling legal filings, HOA compliance, expense reporting, and financial distributions with meticulous attention to deadlines and accuracy. - Built trusted, long-term relationships through proactive communication and emotional intelligence, ensuring the principal’s personal and professional life operated seamlessly under high-pressure demands. - Integrated and managed complex calendars for executive and family, ensuring seamless alignment of professional obligations, school activities, household commitments, and personal priorities. - Planned and executed high-level domestic and international travel for principal and family, coordinating flights, hotels, security, and concierge services while tracking loyalty points, credits, and claims to maximize value. - Oversaw household and financial administration, including bill payments, subscription management, vendor invoicing, insurance compliance, and expense reconciliation across personal accounts, multiple properties, investment LLCs. - Coordinated with vendors, contractors, and household staff to ensure smooth daily operations and long-term maintenance, including remote oversight of international residences. - Handled sensitive personal communications and records (medical, legal, financial, travel) with absolute discretion, ensuring confidentiality and secure management of passwords, accounts, and documents. - Researched, evaluated, and managed external providers (healthcare specialists, restaurants, luxury services) proactively presenting tailored solutions to enhance family and executive lifestyle. - Provided office support coverage when needed, including meal coordination, IT troubleshooting, and executive meeting preparation.
Reasonable VolumeAdministrator
Oct. 2022 - Mar. 2024Remote* Creating meeting events/calendaring with freelancers, clients, etc via Google Calendar
* Organize internal/back office documents such as meeting notes, tax documents, project contracts, etc
* Invoicing and billing via Xero * Create and update Monday.com boards for contact lists, project statuses, & administrative to-do lists
* Assist in follow-up communications with clients, partners, and internal staff
OPTION ONE ENERGYExecutive Assistant To Chief Executive Officer
Dec. 2019 - Feb. 2023- Answer inbound calls and emails
- Resolve client issues via calls and emails
- Maintain and restock office & cleaning supplies
- Draft formal internal and external documents and communications
- Coordinate the collection of information to finalize a sale
- Read contracts, commitments, and orders in preparation for the deal closing
- Communicate with appropriate parties over email/phone to secure options and help facilitate
customer contract negotiation
- Prepare and mail out required state licensing documents for different jurisdictions
- Assist with marketing campaigns and project efforts
- Create and improve official company templates
- Register and manage deals in Salesforce
- Manage communications to secure information and relay updates to the sales team
- Assist with pre-deal closing preparation, data entry, and/or post-closing administrative tasks
to support the sales team and signed accounts
- Draft template for an internship program (recruitment methods, tracking boards, onboarding materials, assignment delegation & management, etc)
- Maintain and organize files and record the appropriate contract details and documentation
- Send final contracts to appropriate parties when deals are closed
- Assist with recruitment efforts
- Assist marketing team with project details (i.e. drafting website copy, feedback on graphic designs, templates for external marketing efforts, etc)
- Personal assistant tasks for CEO
- & More
Ms. Ana's House FCCAdministrator
Jun. 2014 - Feb. 2023- Managed clerical needs of business owner
- Responded to telephone, Yelp, and email inquiries from clients and the public
- Drafted, corrected, and sent professional business emails, announcements and reminders, and less formal email and text communication.
- Created and filed paperwork for registrations and withdrawals.
- Paid business utility expenses online by deadlines.
- Generated and distributed invoices to obtain tuition payments.
- Created, improved, updated, and maintained business website information (Squarespace)
- Managed tour scheduling and potential client questionnaire (AcuityScheduling)
- Recorded and deposited all tuition payments - Planned and organized business events
- Generated and distributed documents and contracts with Microsoft Word & Adobe Acrobat
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