Rebbecca Moen - Independent Contractor - Biomedical Research Administration and Management, black canyon consulting

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Work Background

National Library of Medicine (NLM)Quality Analyst

Sep. 2023• Provide programmatic and analytic support to the Extramural Programs unit of the National Library of Medicine (NLM) at the National Institutes of Health (NIH), which is focused on developing tools and methods in biomedical informatics and data science. • Served as Program Official for several grant programs, including SBIR/STTR, G08 Resource Grants, and the Network of the National Library of Medicine, reviewing applications and advising applicants. • Organized and executed the NLM workshop on Using AI to Improve Health Equity, conducting literature searches, moderating a panel discussion, and preparing a summary report. • Contribute to the development of new funding opportunities (NOFOs), including strategic planning, concept clearance materials, authoring sections, and managing stakeholder input. • Perform program analyst duties, including responding to data calls, conducting portfolio analyses, producing management reports, and proposing new methods to assess research outcomes and impact. • Conceptualize, socialize, and implement process improvement initiatives, such as building a new SharePoint site and developing SOPs, process maps, and work instructions for the Program unit.

FreelanceIndependent Consultant

Jul. 2023

Bethesda WillmarCoordinator, West Central Caregivers Alliance (WeCAN)

Jan. 2023 - Jul. 2023• Created and launched a new program to support family caregivers of older adults in two rural Minnesota counties, funded by the Federal Older Americans Act. • Managed the design and creation of program information systems, services, processes, and evaluation. • Developed and executed marketing strategies for the new program. • Designed and facilitated nine monthly support groups for family or informal caregivers. • Conducted caregiver counseling, needs assessment, goal development, and support strategies. • Managed the operational and financial aspects of the grant, including sponsor reporting.

University of North DakotaStudent

Jan. 2022 - Jul. 2023Worked toward MA Counseling, focused on rural community health settings. Experience cut short due to life circumstances.

Duke Clinical and Translational Science InstituteChief Administrative Officer

Jul. 2015 - Jun. 2021• Provided operational, financial, and strategic oversight for Duke CTSI, managing a team of over 100 staff and a $26M annual budget. • Contributed to securing over $150M in funding for the CTSA program. • Achieved 100% retention of direct reports during significant organizational change. • Managed CTSI governing bodies and provided strategic recommendations to Principal Investigators. • Led informatics and data science initiatives as administrative business owner, ensuring programmatic coordination. • Oversaw interactions with the Duke CTSI External Advisory Committee, including agenda development and recommendation assessment. • Developed and implemented the Duke CTSI evaluation plan, leveraging data for metric reporting. • Coordinated reporting of key metrics to various leadership levels. • Managed CTSI finances, including budgeting, forecasting, and resource allocation recommendations. • Provided oversight for communication functions and strategic direction for faculty pipeline and workforce development

Duke University Medical CenterCTSA Program Manager

Jun. 2008 - Jun. 2015• Served as the primary administrative contact for Duke's CTSA grant for all internal and external stakeholders. • Managed an annual budget of approximately $10M, including budgeting, forecasting, and financial reporting. • Oversaw CTSA governing bodies, such as the External Advisory Committee and PI committees. • Directed the self-evaluation component of Duke's CTSA, including identifying and executing metrics. • Provided direct oversight for evaluation, communication, education, and grants management. • Developed and implemented communication initiatives to enhance awareness of CTSA activities. • Led new initiatives to leverage CTSA Consortium activities, including National IRB Reliance and research participant recruitment. • Managed pre- and post-award grants, encompassing the CTSA, linked mechanisms, and supplements. • Oversaw the preparation and submission of CTSA annual progress reports and competitive renewals. • Designed new programs for research faculty and workforce development, including strategic communication and marketing.

University of MinnesotaAssistant Director, Office of Clincal Research, AHC

Oct. 2005 - Jun. 2008• Assisted in developing goals and strategic plans for the clinical research enterprise. • Managed staff and implemented a new merit-based pay program within the Office of Clinical Research. • Collaborated on operational finances and yearly budgeting with the Executive Director. • Managed large-scale institutional grant submissions (e.g., CTSA, BIRCWH) and assisted investigators with NIH applications. • Developed Academic Health Center-wide training and education programs in clinical research. • Created and maintained an enterprise project management system for clinical research projects. • Established, reported on, and analyzed metrics and trends related to clinical research. • Developed internship and training/mentoring programs for clinical research staff, alongside establishing monthly seminars on relevant topics.

Duke University School of MedicineAssistant Director, Office of Research Administration

Dec. 2003 - Oct. 2005Durham, North Carolina, United States• Managed 13 individuals responsible for compliance review of grants and contracts for the Schools of Medicine and Nursing (approximately 3,000 submissions per year). • Oversaw implementation of new vision and restructuring for the office to become more customer-service oriented, using change management principles. • Designed and implemented a new website for the office, process improvement initiatives, and a new training program for grant administrators and faculty. Coordinated multi-disciplinary NIH proposals across departments, divisions, schools, and other institutions. • Created and led training sessions for junior faculty and grant administrators throughout the School of Medicine (e.g., K Grants, Finding Funding Sources, NIH Review Process). • Served as Project Manager for the Duke Endowment-funded ‘Junior Faculty Mentoring Program’. • Provided career coaching and grant seeking advice for junior faculty. • Developed and oversaw a collaborative initiative among institutional training grants (K12, T32 Programs). • Represented grant administration on various Duke committees. • Oversaw development and maintenance of funding-related systems (e.g., Funding Opportunities website). • Served as a point of contact for investigators seeking collaborations (research ‘matchmaking’). • Assisted in the creation of the Professional Development Seminar Series.

Duke Clinical Research InstituteClinical Research Manager, Center for Clinical and Genetic Economics

Jan. 2003 - Dec. 2003Durham, North Carolina, United StatesCenter for Clinical and Genetic Economics (CCGE) Clinical Research Manager Jan 2003 – Dec 2003 • Served as a liaison between the CCGE project team and sponsors. • Facilitated interactions among team members and project participants. • Managed workflow of various projects, ensuring adherence to timelines and deliverables. • Acquired supporting information for project analyses, including costing information. • Contributed to/wrote project reports, grants, abstracts, and manuscripts.

Duke Clinical Research InstituteBusiness Development Assoc/Marketing Specialist/Staff Assistant

Oct. 1997 - Jan. 2003Durham, North Carolina, United States• Oversaw the coordination and submission of multi-million-dollar proposals for federally funded research. • Managed and led proposal teams, including clinical investigators and functional group representatives. • Developed and executed plans and oversaw timelines for the proposal process. • Created budgets, budget justifications, and represented DCRI in contract and budget negotiations. • Developed an annual business plan outlining funding trends, opportunities, and areas of interest. • Conducted training sessions in procuring federal funding for Duke faculty. • Regularly identified funding opportunities for investigators. • Served as a company representative at various tradeshows and meetings. • Participated on team responsible for implementing an Enterprise Project Management system. • Assisted with the development of clinical research study proposals, including formatting and editing. • Created and maintained a project tracking Access database, including programming of reports. • Led the development of a proposal template system in collaboration with other parties within DCRI. • Participated in a five-person task force for developing departmental and interdepartmental processes. • Organized sponsor and collaborator visits, including developing agendas and coordinating logistics. • Provided support to the Director and Manager of the External Relations department.