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Work Background
Books First Ltd.Executive Assistant to Managing Director
Mar. 2025Nairobi West ward, Nairobi County, KenyaAs Executive Assistant to the Managing Director, I have played a pivotal role in streamlining office operations, driving efficiency, and ensuring smooth communication both internally and externally. Over the course of my tenure, I have managed complex schedules, organized seamless travel plans, and enhanced document management systems. My work has fostered an environment where the Managing Directorβs time is maximized, and every operational detail is executed with precision and professionalism. Through my ability to adapt to dynamic changes and remain proactive, I have been integral in fostering strong relationships with key stakeholders and suppliers. I introduced a trackable document management system that increased efficiency and reduced errors, while also successfully negotiating cost-saving deals with vendors, resulting in a 15% reduction in office supply costs. My strategic support has consistently ensured that both the Managing Director and the organisation operate smoothly, with no disruptions to day-to-day business operations. πππ² πππ‘π’ππ―ππ¦ππ§ππ¬ 1. Optimized Office Operations: Introduced a trackable document management system that improved internal and external communication and streamlined document processing, resulting in a significant reduction in errors and time spent on administrative tasks. 2. Cost Savings: Successfully negotiated with vendors, reducing office supply costs by 15% and contributing to more efficient procurement processes. 3. Travel and Itinerary Management Excellence: Ensured seamless business and personal travel arrangements for the Managing Director, including visas, documentation, and logistics, improving travel efficiency and compliance. 4. Enhanced Office Environment: Coordinated internal and external meetings, managing complex schedules across multiple time zones, and ensuring professional and efficient handling of all visitors and callers.
Full Circle AfricaExecutive Assistant to CEO and Chairman
Apr. 2024 - Jan. 2025Nairobi County, KenyaAs Executive Assistant to the CEO and Chairman, I was entrusted with managing high-level scheduling, international travel coordination and overseeing confidential matters to ensure the effective use of executive time. I played a key role in maintaining the professional image of the organization by managing high-stakes interactions with visitors, clients and stakeholders. My ability to anticipate the needs of the CEO and Chairman, coupled with meticulous planning, allowed for seamless international and domestic travel arrangements, including visa processing, itinerary planning and ensuring compliance with health and documentation requirements. I further streamlined internal and external document flows by implementing a structured tracking system that reduced retrieval time and increased accountability. By negotiating favourable terms with suppliers and vendors, I helped reduce overhead costs while maintaining high standards of office supply quality. In addition, my work in managing compliance-related tasks, including timely renewals of key documentation and permits, ensured a 100% compliance rate, contributing to the smooth operation of the office. πππ² πππ‘π’ππ―ππ¦ππ§ππ¬ 1. Streamlined Document Management: Developed a structured document tracking system that reduced retrieval time and improved audit trail accuracy, enhancing internal controls and accountability. 2. Cost-effective Procurement: Negotiated with suppliers and vendors to reduce office supply costs, optimising budget management while maintaining high-quality standards. 3. Enhanced Executive Travel Logistics: Managed seamless coordination of both international and domestic travel arrangements, ensuring compliance with all documentation and health requirements, significantly improving travel efficiency. 4. Compliance Excellence: Ensured a 100% compliance rate for office permits, business licenses and employee documentation by proactively tracking expiration dates and facilitating timely renewals.
High Net Worth Individual (HNWI)Personal Assistant
Jan. 2021 - Jun. 2025NairobiIn my role as Personal Assistant to a High Net Worth Individual, I was entrusted with a wide range of administrative and financial responsibilities, ensuring seamless day-to-day operations for the client. I managed personal finances, including tax filings and utility payments, while also overseeing critical investment portfolios to ensure timely returns. One of my standout achievements was securing GBP 50,000 from the disposal of LSE-listed shares, managing complex communication and compliance processes between leading banks and insurance companies in the UK. Additionally, I successfully repatriated USD 17,000 in insurance encashment within six months, a sum that had remained unpaid for a decade. I implemented policies and procedures to ensure legal compliance across tax, immigration, labour, and land administration, and managed household staff and contractors, ensuring smooth operations and resolving any disputes. My attention to detail in managing contracts and monitoring household expenditures further contributed to a high level of client satisfaction. πππ² πππ‘π’ππ―ππ¦ππ§ππ¬ 1. Financial Management Excellence: Repatriated USD 17,000 in unpaid insurance encashment within six months, ensuring financial restitution for the client after a decade-long delay. 2. Investment Success: Successfully facilitated the disposal of LSE-listed shares, securing GBP 50,000 in proceeds by managing correspondence and compliance with leading financial institutions. 3. Tax & Compliance Oversight: Filed annual tax returns, ensured compliance with tax laws, and implemented processes to adhere to immigration and labour regulations, safeguarding the client from legal issues. 4. Efficient Household Management: Oversaw household staff, tracked leave schedules and contracts, and acted as a mediator to ensure harmonious relationships and smooth home operations.
Lukenya Hills LimitedAccountant
Jul. 2018 - Jul. 2023Nairobi County, KenyaIn my role as an Accountant at Lukenya Hills Limited, I played a key role in ensuring the companyβs financial health through meticulous management of tax compliance, payroll, and expense accounts. I was responsible for the end-to-end tax compliance processes, including PAYE, VAT, withholding tax, and capital gains tax, ensuring timely filings and avoiding penalties. I provided actionable financial insights by advising management on optimal financial strategies, backed by in-depth analysis of reporting trends and cash flow optimisation. My commitment to precision was evident in the reconciliation of accounts, where I successfully reduced accounting errors by over 25% year-on-year. Through thorough analysis of asset, liability, and capital accounts, I ensured the company was always audit-ready, contributing to smooth financial audits. Additionally, I played an instrumental role in streamlining financial processes to improve efficiency and accuracy across the department. πππ² πππ‘π’ππ―ππ¦ππ§ππ¬ 1. Tax Compliance Management: Successfully managed and filed PAYE, VAT, and other taxes on time, avoiding penalties and ensuring the company remained compliant with tax regulations. 2. Payroll & Expense Management: Streamlined payroll and expense account processes, ensuring transparency and alignment with statutory requirements, supporting overall financial integrity. 3. Error Reduction in Accounting: Reduced accounting discrepancies by over 25% year-on-year through systematic reconciliation of ledger entries and improving internal controls. 4. Financial Advisory: Provided data-driven recommendations to management on cash flow improvement and budget discipline, directly enhancing financial decision-making.
Blansent LimitedPersonal Assistant to the CEO
Nov. 2016 - Mar. 2024KenyaAs the Executive Assistant to the CEO of Blansent Limited, I was instrumental in ensuring the efficient and seamless operation of the CEOβs office, providing comprehensive administrative and operational support. My responsibilities spanned managing complex schedules, coordinating high-level meetings, and handling confidential matters with the utmost discretion. I was key in overseeing travel logistics, both international and domestic, ensuring compliance with all regulations, including visa processing and health documentation. I also played an important role in maintaining relationships with stakeholders, managing the CEOβs communications, and overseeing the coordination of corporate events. In addition to these duties, I proactively monitored and handled financial tasks, such as tracking investment portfolios and managing household expenditures, ensuring accuracy and timeliness in all actions. My role was crucial in allowing the CEO to focus on strategic decision-making, while I ensured that the operational details were meticulously managed. πππ² πππ‘π’ππ―ππ¦ππ§ππ¬ 1. Streamlined Executive Operations: Optimised the CEO's schedule and travel arrangements, ensuring maximum time efficiency and compliance with travel regulations. 2. Confidential Communications Management: Handled sensitive matters and correspondence with discretion, maintaining professionalism and upholding the companyβs image. 3. Investment Portfolio Management: Ensured the CEOβs investment portfolios were closely tracked, with timely deposits, withdrawals, and interest payments to maximise returns. 4. Cost Optimisation: Managed household expenditures and service contracts, ensuring all payments were made promptly, and negotiated better rates with vendors, contributing to cost savings.
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