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Java House AfricaFixed Asset/Utilities Accountant
Jan. 2024Nairobi County, KenyaAs a Fixed Asset/Utilities Accounting Assistant, I am responsible for meticulously managing the organization's fixed assets and utilities accounting. Duties Fixed Asset Management:
Maintain a detailed fixed asset register, including acquisition cost, depreciation, and disposal.
Coordinate with procurement and maintenance teams to accurately record asset acquisitions, retirements, and transfers.
Calculate and record depreciation expenses using appropriate methods such as straight-line or accelerated depreciation.
Prepare periodic reports on fixed asset activity, including asset additions, disposals, and depreciation schedules.
Utilities Management:
Monitor and analyze utility expenses, including electricity, water, gas, and other services.
Identify opportunities to optimize utility usage and reduce costs through efficiency improvements and conservation initiatives.
Prepare monthly utility expense reports and provide analysis to management to support cost control e
Assist in the preparation of financial statements, ensuring accurate representation of fixed asset balances and utility expenses.
Conduct variance analysis to understand deviations in fixed asset values and utility costs compared to budgeted or historical figures.
Generate financial reports and performance metrics related to fixed assets and utilities for management review.
Participate in financial forecasting and budgeting processes by providing insights into future fixed asset needs and utility expenditure trends.
Ensure compliance with accounting standards and regulations governing fixed asset accounting and utilities management.
Maintain organized documentation and records related to fixed asset acquisitions, disposals, and utility transactions.
Support internal and external audits by providing documentation and explanations related to fixed assets and utility expenses.
Stay updated on changes in accounting regulations and industry standards affecting fixed assets and utilities accounting practices
Java House AfricaAccount Assistant Utilities
Oct. 2023Nairobi County, KenyaI. Billing & Collections
Single point-of-contact for managing $500K+ in annual utilities spend across 70+ national cafés
Optimized billing and payment processes to maintain strong vendor relationships and capitalize on early payment discounts
Partnered with suppliers to consolidate invoicing and identify 6-figure cost savings on electricity, water, and waste fees
Manage utility accounts payable valued at $500K+
Communicate with suppliers to resolve billing errors
Ensure timely payments to maintain business relationships
II. Budgeting & Reporting
Built customized analytics in Excel pivot tables to track utility expenses vs. budgets for executives
Identified trends in usage and developed projections incorporated into 3-year strategic plans
Documented process flows for billing and reconciliation enhancing internal controls
Track utility spend vs. targets
Prepare variance analysis reports
Assist with annual utilities budget
Provide spending data to the finance team
III. Process Improvement Mapped current-state processes and devised a plan to streamline via automation, driving 20% efficiency gains
Analyzed utility rates in new markets to negotiate reduced charges and maximize bottom-line savings
Document billing and payment procedures
Identify opportunities to streamline work
Maintain organized utility invoice records
Support the transition of accounts to the 365 Dynamics system
IV. Customer Service Respond to café inquiries about utility bills
Research disputed charges and account issues
Provide recommendations on cost reduction
Java House AfricaPAYABLES DEPARTMENT mbr
Feb. 2023 - Nov. 2023Java House HeadquartersABC place, Nairobi) Stock Management
• Ensuring that stock for re-sale is received in the system in a timely and accurate matter.
• Ensuring all costs are accurately captured when receiving stock.
• Ensuring accuracy of the cost of sale in the system
• Ensuring that available stock in the system and on the ground matches at all times.
• Ensuring that the stock listing and trial balance GL matches at all times.
• Carrying out regular reconciliations as need be. b) Invoicing
• Implementing deadlines for invoicing.
• Ensuring proper and effective filling of all Offer Letters.
• Monitoring the invoicing and money collection processes.
• Keeping records of invoices, deposits, and all correspondence regarding payment collection.
• Ensuring that booking and accounts Google Sheets are created promptly and updated accordingly. c) Reporting
• Ensuring that the MIB report is accurate and up-to- date at all times
• Monthly reporting - Analysis of debt verses revenue for each project.
• Preparing monthly feedback reports on payment collections for management consumption.
• New Bookings Analysis and other monthly management reports as may be required. d) Other duties
• In charge of real-time customer accounts update daily & monthly reconciliations for all Bank accounts.
• Ensure customers' statements are up-to-date and are promptly shared on request.
• Work with other stakeholders to implement a MIB dashboard on screens in all offices.
• Record and maintain the records in regard to third-party commissions.
• Ensure accurate customer information and balances in the Accounting Management System.
• Ensure open-day customer bookings and payments made by customers reconcile. • Any other duties as may be assigned by the Head of Department.
KCB Bank GroupBusiness perfomance Intern
Jan. 2020 - Nov. 2020Nairobi County, KenyaWorked as a business peformance Intern in the Finance Divison at KCB Group Headquarters ,Kencom House ,Nairobi,Kenya.
My responsibilities were Preparing both the OPEX and Capex Expense Details for KCB branches in kenya
Preparing the Trial balance for KCB branches in kenya
Preparing the Encumbrance reports for KCB branches in kenya
Advising and responding to any Queries raised by the branch managers regarding the Trial balance,The Encumbrance reports and The Expense details.
Performed budget alignments
Performed Funds Transfer
Prepared Funds Check Reportss.
Undertook any Oracle Financials and any Oracle EPBCS tasks assigned by my supervisors
Blessed Shoes StoreAssistant Shop Manager
Jan. 2019 - Dec. 2019Runyenjes,Embu,KenyaMaintained shop lot appearance with routine inspections to spot trash, stains, and other cleaning needs. • Assisted with shop questions by researching problems, communicating updates, and addressing • complaints. • Kept system records accurate by monitoring and tracking checked-out tools and equipment. • Updated signage for new pricing and special in-store events and promotions. • Processed incoming shipments, keeping inventory records accurate. • Prepared merchandise for sales and tagged items with correct pricing information. • Supported retail operations by helping store manager with administrative tasks. • Discussed promotions and special offers to customers to increase sales. • Managed day-to-day replenishment, visual merchandising, and product-facing needs. • Delivered exceptional service to customers at busy retail store. • Protected store assets with careful monitoring of customers' behaviours. • Issued refunds for damaged, non-functional, and unwanted items
Euro Exim BankTrade Finance executive trainee
Feb. 2018 - Feb. 2023St lucia, West indies As a trade Finance executive I am tasked with (a) Introducing and promoting the Bank’s products to the potential customers, especially in the territory assigned to you; (b) arranging acceptable terms, and closing transactions between confirmed customers and our Bank; specifically Trade finance instruments, (issuing letters of credit, factoring, export credit and insurance, SBLC etc.; (c) Opening lines of communication for the Bank to promote business expansion especially in the territory assigned to you, for example, by arranging meetings with potential stakeholders; (d) Promoting the Bank by expanding its scope e.g.opening new accounts for our Customers; in the territory assigned or any other places to enable the clients to make swift and easy transfer of funds; and (e) Undertaking other related activities to support sales of our Bank’s products.
Minnibudget supermarketLine attendant
Jan. 2018 - Nov. 2018Kirinyaga Central, Kirinyaga, KenyaDuties and Responsibilities: Customer management and support services. • Supported servers by refilling drinks, retrieving items and restocking service stations• Located items requested by customers •Tracking the inventory for the stock in and out on a daily basis •Verified line quality with regular inspections and tests and corrected deficiencies •Protected my colleagues and customers with fully enforced safety and sanitary practices •Met demanding delivery time lines, actively managing stations • Helped bring forth and implement menu ideas for seasonal menus and special events• Upheld operational standards with total commitment and passion by offering knowledgeable direction to customers •Maximized productivity and minimized waste with effective supervision of the shelves •Upheld operational standards with total commitment and passion by offering knowledgeable direction to house associates. • Verified line quality with regular inspections and tests and corrected deficiencies• Met demanding delivery time lines, actively managing stations. • Located items requested by customers• Reconciliation of receipt books and the bank statement on a weekly basis • Verification of payment documents, preparation of payment vouchers and checks, Verification of the inventory in and out
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