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Work Background
MicrosoftBusiness Administrator
Nov. 2023 - Jan. 2025United StatesCreate requisitions for new position openings and headcount tracking, update employee information. Space management, tracking offices and planning. Prepare for new hires, interns, and off boarding, including equipment set up and take down, secure office location and HR coordination. Assist in domestic and international travel arrangements. Event planning including communications, catering, AV, sourcing space, event errands and other logistics. Ordering any team purchases needed and maintain an organized space. Calendar organization and booking of conference rooms for meetings and events for two Directors. Process monthly expense report for team and Directors. Various projects that come up to support Admin Lead, Chief Of Staff and CVP of our org. Handled reporting, document creation, managed award and morale planning.
MicrosoftBusiness Administrator
Jun. 2022 - Nov. 2023Redmond, Washington, United StatesResponsibilities include supporting a team of over 300 developers in the Commerce and Ecosystems organization. Handle daily Calendar planning, organizing for Fundamentals meetings, and Team Events including in person and hybrid. Managed two building moves and multiple interoffice relocations. Fulfill responsibilities with HR onboarding/offboarding for new hires, internships, and reorgs. Handle equipment allocations for in office and hybrid, both national and International specifically, Canada, India, and Pakistan. Work with reports on DaVinci to manage Distribution and tracking of employees and assets. Work in cross functional collaboration and communication with multiple teams and team leads.
Paradigm Design, LLC - Web, Email, SEO and AnalyticsExecutive Assistant
Mar. 2021 - Feb. 2022United StatesReview incoming emails to President of company to identify emails that require action by the team and President. Discover incoming Amazon requests and assign to team member or President as appropriate. Maintained calendar, zoom meetings and recordings. Monitor monthly commissions paid to Amazon by vendors. Generate and send invoices. Maintain updated vendor list, vendor files, vendor groups, and vendor contracts in Microsoft Teams and Microsoft SharePoint. Maintain and publish checklist and generate contracts for new vendor launches. Manage and maintain Microsoft SharePoint for team.
Stampede GraphicsIndependent Contractor
May. 2011 - Jan. 2019United States
The Life Coach Institute of Orange CountyLife Coach
Apr. 2011Seattle, Washington, United StatesI assist and coach clients through transitional life changes to help them find their best new job, retirement plan, education plan, and many more diverse life changes.
Starbucks Coffee CompanyAdministrative Assistant III
May. 2010 - Apr. 2011Participated in developing and managing special projects for the company's VP's, and Sr. MGR staff. Responsible for facility operations. Coordinate internal and external relations between multiple departments at the regional executive level, calendar meetings, create agendas, take and communicate minutes. Maintain executive travel plans (domestic and international). Create departmental communication and updates, participate in Finance Coffee Committee planning and organizing group events. Coordinate local and regional meetings, plan events including but not limited to procuring sites, create event activities.
Puget Sound EnergyAdministrative Specialist
Aug. 2009 - Jun. 2010Coordinated internal and external relations between multiple departments at the regional executive level, calendar meetings, maintained executive travel plans. Generated reports, financial annotations, expense reports, RFP’s and agreements. Coordinated local and regional meetings, planned events including but not limited to procuring sites, creating event activities, catering, and award ceremonies. Managed marketing of private party business for corporate accounts.
Restaurants UnlimitedExecutive Assistant/ OFM
Nov. 2007 - May. 2008Coordinate internal and external relations between multiple departments including company board members at the executive board level and guest/client. Generate LOA’s and agreements Maintain executive travel plans, calendar meetings, and handle event plans for WRA and NRA fund raising Plan events including but not limited to procuring sites, creating event activities, planning catering, and planning award ceremonies Prepare monthly expense reports, and invoice approval for Home Office and Partners Participate in developing and managing special projects for the company to create incentive for, SR Regional, and General MGR staff Responsible for facility operations, hiring of department clerks, and coordinating local & regional events, meetings, agendas Responsible for my direct reports hiring, training, and management
Oakwood WorldwideRegional Administrative Assistant
Sep. 2006 - Sep. 2007Assist in operations management for the Senior Regional Manager of the South West & UK region with seven branches Coordinate internal and external relations between multiple departments including company board members at the regional executive level Calculate and generate regional/national reports, project analysis, growth projection, financial annotations, RFP’s and agreements Maintain executive travel plans (domestic and international), calendar meetings, take and communicate minutes Plan events including but not limited to procuring sites, creating event activities, planning catering, and planning award ceremonies Prepare monthly and annual budget projection reports, expense reports, and approval for regional manager for seven branches Responsible for all administrative needs for seven district managers in the South West & UK branches Responsible for facility operations, telecommunications, coordinating local & regional events, meetings, agendas
HSBCExecutive Assistant Marketing
Apr. 2005 - Sep. 2006Managed calendar and phone support for two company directors in product marketing Coordinated internal and external meetings with senior management Generated reports and presentations for meetings and conferences Maintained executive travel plans and departmental budgets Managed all administrative needs for two departments (30 employees) Prepare monthly and annual budget projection reports, expense reports Responsible for facility operations, telecommunications, coordinating local & regional events, meetings, agendas
HSBC Auto FinanceAdmin II
Jan. 2005 - Jan. 2006Managed calendar and phone support for two company directors in product marketing Coordinated internal and external meetings with senior management Generated reports and presentations for meetings and conferences Maintained executive travel plans and departmental budgets Managed all administrative needs for two departments (150 employees) Prepare monthly and annual budget projection reports, expense reports Responsible for facility operations, telecommunications, coordinating local & regional events, meetings, agendas
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