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Work Background
InovarTechOperations Manager
Jan. 2022Hyderabad, Telangana, India
Simply Fresh Private LimitedSenior Executive HR & Administration
Aug. 2019 - Jan. 2022Hyderabad, Telangana, IndiaArranging welcome kits & other necessary things for new hires to help with smooth onboarding process. Achieves financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs; analyzing variances. Maintaining the entire inventory relating to office supplies and ordering fresh whenever necessary. Developing, reviewing, and improving administrative systems, policies, and procedures. Company security management using vendors and contractors, contract workers management. Taking care of the complete Logistics, making accommodation and travel bookings and travel Visa arrangements for whenever necessary. Expat management – Complete travel & accommodation, food requirements for visiting expats. Purchase orders preparation and execution of POs to ensure availability of material. Office space or workstations planning & management for employees. Complete Event management. Coordinate with building management that the building is maintained as per the lease Managing repair or replacement of office equipment like furniture, vehicles etc. Act as a point of contact for vendors, maintaining relationship with them and strong negotiation for cost effective solutions to the company. Cafeteria management by ensuring the quality of the food and reviewing the concerned vendors. Handling the entire inward and outward couriers Liaising with various Government authorities like Labour dept, police, GHMC for mandatory registrations & licenses. Taking care of computer systems, landline connections, Air conditioning, broadband connections, Printers, and any other office equipment. Troubleshoot problems using vendors. Taking care of new office setup projects using various vendors, stakeholders if deemed necessary. Manage and oversee the whole housekeeping department by monitoring their efficiency and deployment. Preparing expense reports and reconciling of invoices from vendors and assisting the accounts team on payments.
Vesstar PharmaExecutive Administration
Aug. 2013 - Aug. 2019Hyderabad, Telangana, IndiaEnsures general office maintenance like, housekeeping, pest control, hygiene, electrical and mechanical and plumbing, space management, minor repairs (Carpentry, masonry, furniture, painting etc.) Takes care of reimbursement claims of personnel, viz proper checking of Travelling, Conveyance, Telephone/Mobile Phone Exp bills etc ensure control and timely payment of the same after approval of the competent authority. Checks suppliers bills and forwards only authorized bills to accounts dept for payment. Vendor contract, AMC of contracts, Bills verification, Bills certification, follow-up of Bills. Provides supplies by identifying needs for reception, switchboard, mail room, and kitchen establishing policies, procedures, and work schedules. Provides communication systems by identifying needs; evaluating options; maintaining equipment; approving invoices. Purchases printed materials and forms by obtaining requirements; negotiating price, quality, and delivery; approving invoices. Completes special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results. Keeps details of all petty cash expenses with proper approvals from Director and forwarding details of all expenses to Accounts team. Maintains continuity among corporate, division, and local work teams by documenting and communicating actions, irregularities, and continuing needs.
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