Liz Iannarelli - Chief of Staff/EA, Confidential

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Work Background

Phoenix3 HoldingsExecutive Assistant & Director of Office & Support Services

Apr. 2023 - Jan. 2025Miami Beach, Florida, United StatesOrchestrated the launch and legal formation of several business ventures, working closely with cross-functional teams to ensure compliance, seamless operations, and strategic alignment with organizational goals. • Streamlined the complex scheduling and daily operations for the UHNW Founder, including managing high-stakes business and personal calendars, international/domestic travel logistics, and time-sensitive appointments. • Provided comprehensive executive support by preparing agendas, reports, and presentations, enabling data-driven decision-making at the highest organizational levels. • Spearheaded the recruitment, onboarding, and management of key personnel, ensuring a smooth integration process for both business and personal staff, resulting in optimized team performance. • Directed payroll processing and employee benefits administration for business and personal employees, maintaining compliance with legal standards and enhancing operational efficiency. • Planned and executed high-profile events, including business functions and personal occasions, ensuring flawless coordination and attention to detail across all aspects of event management. • Managed multimillion-dollar residential and commercial projects, coordinating with vendors, designers, and contractors to ensure timely project completion and adherence to budgetary constraints. • Executed financial management tasks, including reconciling accounts, processing wire transfers, and overseeing high-value financial transactions, ensuring accuracy and discretion in all activities. • Led initiatives to enhance the Founder’s digital footprint through website development and social media branding, driving increased visibility and engagement for both business and personal ventures. • Acted as the Founder’s chief support, providing 24/7 assistance with high-level executive tasks, maintaining confidentiality, and ensuring urgent matters were handled with precision and care.

Compass Community LivingExecutive Assistant

May. 2022 - Mar. 2023Miami, Florida, United StatesDelivered high-impact executive support to the Founder and CEO of a $1.3 billion organization, managing intricate schedules, prioritizing executive tasks, and facilitating clear communication across the leadership team. • Played a key role in talent development, mentoring new hires, and promoting collaboration across departments, enhancing the efficiency and cohesiveness of the leadership team. • Improved internal communication by acting as a primary liaison between senior executives and department heads, resolving time-sensitive issues, and maintaining proactive oversight on all executive communications. • Managed complex travel and house management for the CEO, including detailed itineraries and project coordination, optimizing time management and organizational efficiency. • Directed special projects, including executive meeting coordination, report drafting, and managing key initiatives, ensuring alignment with CEO’s strategic objectives.

Pretty Legal Virtual SolutionsVirtual Executive Assistant

Feb. 2020 - May. 2022• Provided executive-level support to UHNW clients, including professional athletes, managing comprehensive calendars and balancing personal and business commitments with precision. • Created and implemented tailored social media strategies, amplifying clients' online presence and ensuring consistent brand messaging across digital platforms. • Enhanced clients’ digital visibility through SEO optimization, driving increased web traffic and improving their online profile in competitive markets. • Administered financial operations, including expense tracking, credit card reconciliation, and QuickBooks management, ensuring accuracy in financial reporting and accountability. • Executed seamless high-profile events for VIP clientele, overseeing end-to-end planning and logistical coordination to ensure successful and memorable outcomes.

Levine Kellogg Lehman Schneider + Grossman LLPLegal Assistant

Oct. 2019 - Jul. 2020• Provided comprehensive administrative support to senior attorneys, managing complex calendars, scheduling court appearances, and ensuring deadlines were met with accuracy and timeliness. • Prepared and proofread a variety of legal documents, including motions, pleadings, and correspondence, ensuring consistency, accuracy, and adherence to legal standards. • Managed client communications and case updates, handling sensitive and confidential information with professionalism and discretion to maintain client trust and satisfaction. • Oversaw document management and organization for legal cases, maintaining a meticulous filing system to ensure quick retrieval of critical documents and compliance with record-keeping requirements. • Coordinated travel arrangements, client meetings, and case-related events, managing logistics to support attorneys’ and clients’ schedules seamlessly. • Administered billing processes, including time entry, invoice preparation, and tracking payments, ensuring accuracy in client billing and maintaining financial accountability. • Assisted in the onboarding of new clients, gathering necessary documentation, and coordinating initial consultations to streamline the client intake process and ensure a positive first impression. • Developed and maintained relationships with court personnel, vendors, and external partners to facilitate smooth case proceedings and expedite administrative tasks.

Shutts & Bowen LLPExecutive Administrative Assistant

Mar. 2015 - Apr. 2019Promoted from Paralegal to Executive Assistant within one year by demonstrating exceptional organizational and leadership abilities in managing the COO's and senior executives’ schedules and travel logistics. • Developed and implemented a Wellness Program across seven locations, impacting over 700 employees and fostering a culture of wellness and improved work-life balance. • Served as the key liaison to the Executive Committee, ensuring seamless communication, coordinating strategic meetings, and facilitating critical decision-making at the executive level. • Oversaw payroll and benefits administration for the firm, ensuring accurate and timely processing, while managing budget planning, expense reporting, and credit card reconciliation for senior leadership.

Suncoast MRI CenterExecutive Assistant To The President

Sep. 2006 - Nov. 2012Sarasota, Florida Area• Delivered comprehensive support to the UHNW founder, coordinating all personal and professional tasks, including schedule management, personal errands, and luxury travel arrangements to ensure seamless day-to-day operations. • Oversaw payroll for the facility, ensuring timely and accurate processing, compliance with HR regulations, and consistent employee satisfaction with payroll operations. • Managed daily office functions, including inventory, vendor relations, and facility maintenance, to create a productive and efficient environment for both staff and clients. • Spearheaded budget planning and expense tracking, collaborating with department heads to ensure alignment with financial goals and operational efficiency. • Coordinated philanthropic efforts and community outreach programs, strengthening the company’s community involvement and enhancing its local reputation. • Recognized for exemplary dedication to both the founder and the facility, frequently praised for exceptional organizational skills, discretion, and commitment to supporting overall operational success.