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Work Background
NOSCO EgyptExecutive Assistant to CEO
Jan. 2025Cairo, Egypt
MicrosoftBusiness Manager
Mar. 2024 - Feb. 2025Cairo, Egypt
geideaAdministration Manager
Jan. 2023 - Mar. 2024Egypt- Handling admin and events branding, vendors, suppliers and coordinating with all relevant departments for a successful event
- Project manager for internal events
- Supervising the day-to-day operations of the administrative department and staff members.
- Developing, reviewing, and improving administrative systems, policies, and procedures.
- Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.
- Working with the accounting and management teams to set budgets, monitor spending, and process payroll and other expenses.
- Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
- Collecting, organizing, and storing information using computers and filing systems.
- Overseeing special projects and tracking progress towards company goals.
- Building and expanding on skills by engaging in educational opportunities.
- Handling Travel across group “Egypt, Dubai, KSA and India” (hotels, visas, airline tickets)
- working with procurement on finalizing corporate deals in hotels and agencies
- Working on employees benefits for the company
- Handle all admin team including Maintainance company employees - Manage schedules and deadlines
- Monitor costs and expenses to assist in budget preparation
- Ensure operations adhere to policies and regulations
- Coordinating companies Events with HR
- Dealing with correspondence, complaints and queries.
- Preparing letters, presentations and reports.
- Making sure all health and safety procedures are followed according to our guidelines.
- organizing health and safety training for the employees.
- Delegating tasks to junior employees.
- Using a range of software packages.
- Work closely with all the teams.
- Co-ordinate expenditure including collating expenses and raising Purchase Orders. - Set up and maintain systems, files, records and procedures to provide efficient administrative processes.
Health Matters NutritionNutritionist
Apr. 2020
CargillSenior Admin and events Coordinator
Feb. 2018 - Jan. 2023EgyptResponsibilities:
- Events coordinator
- Organizing meetings and managing databases.
- Booking transport and accommodation "internationally".
- Organizing company events or conferences.
- Handling all office stationery.
- Dealing with correspondence, complaints and queries.
- Preparing letters, presentations and reports.
- Supervising and monitoring the work of administrative staff.
- Managing office budgets.
- Liaising with staff, suppliers and clients.
- Implementing and maintaining procedures/office administrative systems.
- Delegating tasks to junior employees.
- Organizing induction programmes for new employees.
- Ensuring that health and safety policies are up to date.
- Using a range of software packages.
- Attending meetings with senior management.
- Assisting the organization's HR function by keeping personnel records up to date, arranging interviews and so on.
- Work closely with all the teams.
- Co-ordinate expenditure including collating expenses and raising Purchase Orders. - Set up and maintain systems, files, records and procedures to provide efficient administrative processes. - Handling maintenance of office.
- organizing and executing trips for agriculture candidates abroad for ships loadings “handling all visa requirements, required documents, international bookings airline and hotel, making sure all requirements are met”
- Worked with almost all embassy’s and ambassadors along handling the visas process
L'OréalPA to GM and Events manager
Nov. 2014 - Apr. 2018Responsibilities: •Provide administration support for the Managing Director including extensive diary, e-mail management, typing, circulating agendas and announcements, resolving queries and preparing presentations as required.
•Arrange internal, national and international meetings, make room bookings, order catering, arrange technical support, take minutes and arrange relevant travel and accommodation.
•Organize conferences, Zone visits, Away Days, social gatherings, team events and other meetings as required, within timeframes and budgets.
•Provide support to Management Committee members in terms of their liaison with the Managing Director. •Work closely with the PA’s and Team assistants •Arrange inductions, schedule interviews and organise mid and end of year reviews.
•Co-ordinate expenditure including collating expenses and raising Purchase Orders. •Set up and maintain systems, files, records and procedures to provide efficient administrative processes. •Liaise with internal and external clients in a professional manner at all times, acting as a representative of the Company and the Country Manafger.
HalliburtonHCT Service Planner
Apr. 2014 - Nov. 2014Katamya• Tender Preparation (Technical & Commercial).
• Services Invoices Processing througth SAP.
• Time Sheets Entry on SAP.
• Serve as administrative support person for designated committees, workgroups, task forces, and boards. • Maintain minutes, and communicate to members of the group.
• Support purchasing requirements for office, researching items and obtaining price quotes, entering information into the system.
• Responsible for Creating, updating, and maintaining SAP sales orders.
• Creating Sales Orders on SAP.
• Hotel and Flights Reservations.
• Contracts and Faxes Handling.
• Receiving purchase orders, and maintaining P-Card information as required.
• Support the administration requirements, such as leave tracking, appointment papers, and other requirements.
• Creates requisitions as required and supports processing and transfer of cost to sales orders.
• Compile and maintain information that may require web or library researching, gathering, compiling, and updating data and records.
• Perform other administrative duties as required to support to support the mission and function of the executive’s area of responsibility.
Takeda PharmaceuticalsTemporary Office Manager
Jan. 2014 - Apr. 2014Main Activities: - Type correspondence, reports and other documents
- Maintain office files - Open and distribute the mail - Take minutes at meetings - Distribute minutes - Coordinate repairs to office equipment Provide support to Council to ensure that Council is provided with the resources to make effective decisions Main Activities: - Maintain confidential records and files - Maintain records of decisions - Arrange for payment of honorariums - Research and assist with the preparation of motions, policies and procedures - Review and edit reports to the Board
- Prepare correspondence for Board members -Prepare documents and reports on the computer -Schedule Board meetings -Prepare agendas for Board meeting
AvonHR coordinator
May. 2013 - Dec. 2013Coordinated quality recruitment activities: – Posted and advertised for openings – Maintained Resume/Applicant Profile databases – Participated in career days, job fairs and headhunting activities – Screened resumes and employment applications relative to JDs – Verified applicant references, certification/licensure and educational credentials – Regulated post-offer probation terms and conditions
• Processed new hire paperwork including data entry into HRIS system and file management
• Scheduled, coordinated and conducted interviews for new hires and orientations for new on-board employees
• Assisted higher management in the creation and implementation of new policies
• Prepared offer, regret and acknowledgment letters
• Administered background checks like criminal, motor vehicle checks, as well as e-verification of authenticating employment eligibility for new employees while vigilantly monitoring results
• Maintained attendance record
• Liaised between employees and the management in a courteous and professional manner
• Managed recruitment events
• Initiated policies for employee recreational and recognition activities
• Monitored operational compliance with the company’s policies and procedures
• Maintained, monitored and tracked various statistical and departmental reports
AvonOffice Manager and personnel Assistant to Country Manager Egypt
May. 2012 - May. 2013- organising meetings
- arranging appointments
- typing
- booking transport and accommodation
- ordering stationery and furniture
- dealing with correspondence, complaints and queries
- preparing letters, presentations and reports
- supervising and monitoring the work of secretarial, clerical and administrative staff
- managing office budgetsliaising with staff, suppliers and client
- simplementing and maintaining procedures/office administrative systems
- delegating tasks to junior employees
- organising induction programmes for new employees
- ensuring that health and safety policies are up to date
- using a range of software packages
- handling staff recruitment and appraisals
- attending meetings with senior management
- keeping personnel records
Talent WMWedding and Event Planner
Apr. 2012 - Jan. 2014-Deciding on the wedding venue. -Showing the couple various venues, before zeroing in on any one.
-Once the theme and wedding colors are decided, the wedding planner starts hiring vendors such as caterers, photographers, decorators, florists, musicians and car rental providers.
-Arranging for lodging of out of town guests is a part of the job description as well.
-Sending the invitations and taking into account the number of invitees expected to attend the wedding.
-Taking the bride and the groom for dress trials as well as finalizing the dresses to be worn by the bridesmaid, groomsmen, maid of honor as well as the best man.
-Some wedding planners may even be asked to make arrangements for the couple's honeymoon, including travel tickets, hotel stays and sight seeing.
-On the wedding day, a wedding planner overlooks each and every detail of the wedding and ensures that everything goes on smoothly and as planned.
Echelon trainingsTraining Coordinator
Nov. 2010 - May. 2011
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