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Work Background
Emirates Global Aluminium (EGA)Managing the office of the Chief ESG & Sustainability Officer
Jan. 2025Abu Dhabi Emirate, United Arab Emirates
Emirates Global Aluminium (EGA)Managing the Office of EVP, EHSSQ&BT, EGA
Apr. 2016 - Dec. 2024United Arab EmiratesHistory:-
EGA - Previously known as Emirates Aluminium (EMAL), before the merger with Dubai Aluminium (DUBAL) Still working for the same company but with a stronger picture. Since March 2016, moved to EHSSQ&BT Office and currently reporting to the Executive Vice President's office.
Emirates Global Aluminium (EGA)Executive Assistant to Senior Vice President, Taweelah Operations
Nov. 2007 - Mar. 2016United Arab EmiratesManaging the office of the SVP. Reporting directly to the SVPTO, my main duties are: - Managing and implementing core office policies.
- Managing and establishing procedures within the SVPTO office to guide and manage my team. - Overseeing and approving supplies requisitions.
- Managing office equipment including stationery, computers, telephones, faxes and copiers.
- Monitoring and assigning duties for secretarial and clerical functions among respective staff members.
- Evaluating performance, coaching and disciplining respective staff members.
- Ensuring effective transfer of records and files.
- Ensuring personnel files are secure and up to date.
- Constant managing existing office systems and designing new ones if and when required.
- Screening incoming calls efficiently, particularly on receiving and greeting visitors, appointments, officials.
- Managing and processing meetings, travel requirements and appointments and social functions whilst process visas when required.
- Updating the SVPTO accordingly of all communications and at the same time giving recommendations and possible solutions advice where applicable.
- Writing MOM, letters, emails, memos and ensuring accuracy and timely distribution of the same, particularly in taking dictation.
- Managing the filing and storage system, stock and inventory constantly keeping excellent condition at all times.
- Maintaining dignity and decorum of the SVPTO’s office inside and outside of the office at all times, in keeping with the VIP standard.
- Receiving drafts and verbal instructions and prepares necessary documentation, as directed, ensuring accuracy and timely completion of assigned work.
- Overseeing, managing and coordinating with various departments, attend meetings and taking minutes.
NokiaPA to the Region Manager, Office Coordinator and Team Assistant
Nov. 2006 - Nov. 2007Abu Dhabi, UAEExciting Atmosphere, Several Challenges and Major Learning Opportunity. Skills and Tolerance were tested! As my expected roll for a PA, before the merger, i worked for Nokia Networks for 6 month and continued for other after that as Nokia Siemens networks. Apart from my usual admin duties, i was given the opportunity to test my skills as an Office Manager/Project Manager. Nokia Networks Office was established for the first time in Abu Dhabi, The office required several adjustments and furnishing, therefor, i was assigned to do the needful. Before the merger with Siemens Networks, i managed to sort out the following:
1. Furnishing the entire office: Was required to deal with reputed furnishing companies and receive quotes for pricing as well as check the quality material. Several travels to Dubai and Abu Dhabi was necessary during. 2. Obtain stationary suppliers as a point of contact: Luckily, as a person being in Abu Dhabi since birth, i managed to get the right contacts. 3. Obtain 5 star Hotel services with a competitive price for the employees who were coming to Abu Dhabi. 4. Obtain a cleaning service providers and ensure their work was completed each day. 5. Ensure to provide all the services and materials necessary for day to day use (Kitchen supply, etc.). 6. As the only Administrator in Abu Dhabi Office, i was the only point of contact for all the administration support. During the merger with Siemens Networks, i have learnt a lot on employees behavior and how it was managed during a tricky phase. After the merger, the office grew and had the opportunity to deal with an exciting and bigger team. In order to perform my best with the given pressure and task, i always had the support, encouragement and trust of my boss. He would always say "In order to perform your best, you need to take pride with what you do", by Raed Shanaa
SILVERTECH Middle East FZCOExecutive Secretary for the Projects Department & Document Controller
Aug. 2005 - Feb. 2006Dubai, UAEManaged mostly correspondence and obtained electronic filling system. Assisted project managers in the day to day work.
ANOC / Supreme Petroleum CouncilPersonal Secretary for Internal Audit Department (IAD) Manager
Jul. 2004 - Aug. 2005Abu Dhabi, UAEAs my first Job in a Government Company with just 5 month experience, ADNOC presented quite a different atmosphere. Systems were established, every employee had a role. Unlike private companies, were one handles several job requirement. Due to the ease of pressure in my work, i was given the opportunity to become innovative within my capacity, in addition, learning how to deal with a very demanding boss. The staff members were very supportive. What i also appreciated was the 8x8x8 lifestyle balance. You had enough time for everything. 8 hours work + 8 hours of leasure + 8 hours of sleep. In order to be creative, we had files that were years old, the file room was packed by dust. In the department were several files and items that needed sorting. Therefore, i decided to make use of my creative skills and renewed, redesigned, reorganized all the files, got the file room cleaned, threw and eliminated all everything files and supplies that had no value (After the boss approval of-course), same was implemented with the stationary. As a result, eliminated waste, identified quantity and was a much enhanced visual management in identifying and finding all that is needed. I had the opportunity to be a Trainer:
I was assigned to be in charge of training students from “High College of Technology”. My duty was to explain the role of the Admin Assistance in the IAD. Explain the system that was followed and basic concept on how the IAD operated. Provide them with sufficient daily assignment, etc. In addition to above, I was assigned to write a daily report on the student’s performance and describe the work that they have accomplished and submit the report to the IAD Manager for rating and approval at the end of the training program. The report was sent to the Employee Development Department.
Dalma Energy LLCExecutive Secretary/Admin/Receptionist.
Mar. 2004 - Jul. 2004Abu Dhabi, UAEMy first Administration job. The most challenging of all. Initially i was hired as a reception, however, during the course of time, i had the opportunity to handle the following:
1. Managing the filing system of Rigs, Oil Drilling Projects, Tender Documents, Company Associates 2. Managing the document registry of the company’s branches, CVs, etc., for area of responsibility, to ensure proper storage of all documents for future reference and retrieval.
3. Receiving verbal instructions and preparing necessary documentation, as directed by the Chairman and General Manager.
4. Managing quotations for courier, stationary, and tickets. 5. Providing variety of secretarial and administrative duties, such as typing letters, faxes, reports, memos
6. Managing incoming and outgoing calls, distributing incoming mail, maintaining manual and computerized files. 7. Managing travel tickets, hotel reservations and transportation, 8. Ensures proper replenishment of office stationery and other supplies. Accounting: Managing the expenditure records of Petty Cash, Cheque Issued, and Credit Card. Processing of all invoices for payment and controlling all shipping documents to submittal into consultant in Oman branch. By the end of the 5 month, i truly felt i had gained the experience of 1 year.
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