Subaru of New EnglandExecutive Assistant
Jul. 2012 - Sep. 2013Norwood, Massachusettsβ’ Planned travel for senior C-Level personnel and dealers; such as plane tickets, private jet rentals/contracts, hotels, car services, etc. (both foreign and domestic)
β’ Planned corporate events such as annual dealer outings, employee parties, presidents club and other various award trips.
β’ Managed the calendarsβ of two C-level executives as well as prioritized their inboxes
β’ Handled ticket requests for concerts, and games and ordering suites and food and beverage orders β’ Calculated percentages and distributed over 15 daily sales reports in addition to end of month reports for senior personnel, β’ Trained new-to-the-job administrative staff β’ Created basic legal documents, pleading files, and filed documents for general counsel β’ Prepared various excel spreadsheets, various Microsoft word documents and PowerPoint presentations
β’ Scheduled appointments, filed paperwork, answered phone calls, created mail merges, purchased and ordered supplies as needed from multiple vendors all in a very fast-paced environment β’ Prepared and distributed correspondence to dealerβs vendors and/or employees such as car price increases, meetings, outing information, etc.
β’ Created and submitted end of day progress report to Vice President and make recommendations of tasks to be completed the following day
β’ Filled out time sensitive expense reports β’ Helped meet deadlines successfully and efficiently for senior C-level personnel, while also meeting my own deadlines successfully
β’ Entertained Dealers and Vendors as needed