Subaru of New EnglandExecutive Assistant
Jul. 2012 - Sep. 2013Norwood, Massachusetts• Planned travel for senior C-Level personnel and dealers; such as plane tickets, private jet rentals/contracts, hotels, car services, etc. (both foreign and domestic)
• Planned corporate events such as annual dealer outings, employee parties, presidents club and other various award trips.
• Managed the calendars’ of two C-level executives as well as prioritized their inboxes
• Handled ticket requests for concerts, and games and ordering suites and food and beverage orders • Calculated percentages and distributed over 15 daily sales reports in addition to end of month reports for senior personnel, • Trained new-to-the-job administrative staff • Created basic legal documents, pleading files, and filed documents for general counsel • Prepared various excel spreadsheets, various Microsoft word documents and PowerPoint presentations
• Scheduled appointments, filed paperwork, answered phone calls, created mail merges, purchased and ordered supplies as needed from multiple vendors all in a very fast-paced environment • Prepared and distributed correspondence to dealer’s vendors and/or employees such as car price increases, meetings, outing information, etc.
• Created and submitted end of day progress report to Vice President and make recommendations of tasks to be completed the following day
• Filled out time sensitive expense reports • Helped meet deadlines successfully and efficiently for senior C-level personnel, while also meeting my own deadlines successfully
• Entertained Dealers and Vendors as needed