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Work Background
Mondelēz InternationalMaintenance Department Coordinator, Portland Bakery
Apr. 2020Portland, Oregon, United StatesAs the Maintenance Department Coordinator at Mondelēz International's Portland Bakery, I play a critical role in ensuring the smooth operation of our maintenance and repair department. My responsibilities span procurement, timekeeping, safety, and IT support, contributing to the efficiency and safety of our team of mechanics, electricians, and engineers. Key Responsibilities: Procurement & Vendor Management:
Utilize SAP and Coupa to manage the ordering of production parts and services.
Ensure timely payments to vendors and resolve invoice-related issues in coordination with business requestors. Timekeeping & Payroll:
Manage scheduling shifts in Kronos for the Maintenance & Repair Department (Mechanics, Electricians, and Engineers).
Administer various leave types, including FMLA, STD, Workers' Compensation, sick time, and vacation.
Collaborate with Union employees to resolve payroll discrepancies and oversee attendance.
Ensure accurate pay for 50+ hourly employees by each Monday payroll deadline. Safety & Compliance:
Administer essential safety trainings.
Manage inventory of safety equipment, including two-way radios, LOTO locks/keys, electricians' gloves, and gas detectors. Administrative & IT Support:
Assist with Union grievances and expense reporting.
Serve as an IT resource, providing light technical support to the department.
Skills: Expense Reports
Kronos Timekeeping
SAP
Coupa
Vendor Management
Payroll Administration
Safety Training
Inventory Management
Union Relations
IT Support
Splendid StonesOwner/Designer
Jul. 2010 - Aug. 2018www.etsy.com/shop/SplendidStones• Created handcrafted jewelry, beaded pet collars and gifts for sale on the online marketplace, Etsy.
• Designed, crafted, photographed, listed with SEO optimization, advertised, and priced all items. • Designed unique packaging for mailing sold items. • Provided superior customer service, receiving an average of 5 star reviews for over 700 sales.
U.S. BankExecutive Assistant
Jan. 2008 - Jan. 2019Greater Minneapolis-St. Paul AreaHighly organized and detail-oriented Executive/Administrative Professional with experience supporting the Corporate Treasurer and senior management within U.S. Bank's Corporate Treasury Department. Proven ability to manage complex schedules, coordinate events, and provide exceptional administrative support in a fast-paced, deadline-driven environment. Expertise in utilizing a wide range of software applications to streamline operations and ensure efficient workflow. Dedicated to providing superior customer service and ensuring compliance with company policies. Executive Support:
Provided comprehensive administrative support to the Corporate Treasurer and senior level management, including the CEO, CFO, and EVP/Chief Approval Officer.
Managed multiple calendars, coordinated meetings, and arranged complex travel itineraries. Event Management:
Successfully coordinated logistics for special events, meetings, and off-site events, including venue selection, catering arrangements, and preparation of participant materials. Communication & Information Management:
Conducted research and data collection for projects and presentations for departmental announcements, events, and executive meetings.
Analyzed, summarized, and communicated vital information to executives and senior management in a clear, concise, and professional manner. Office Operations & Compliance:
Ensured compliance with bank policies and procedures, including completion of all required annual training.
Managed office operations, including maintenance of 20+ copy machines, coordination with Facilities, and ordering of office supplies. Technical Proficiency:
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, OneNote, OneDrive), Lotus Notes, ReimburseMe, Concur, Egencia, and Box.com. Customer Service:
Provided exceptional customer service to internal and external guests, handling inquiries, fulfilling requests, and resolving issues with professionalism and efficiency.
U.S. BankExecutive Assistant
Jan. 2003 - Jan. 2006Provided comprehensive administrative support to the EVP/Chief Approval Officer, enabling them to focus on strategic priorities. * Designed and produced professional-quality presentations, spreadsheets, and reports for meetings, events, and team communications, enhancing executive visibility and impact.
* Managed complex calendars, coordinated travel arrangements, and organized meetings/conferences, ensuring efficient time management for executive leadership.
* Supervised and trained temporary employees in data entry and clerical tasks, improving data accuracy and operational efficiency.
* Served as a backup to the CCO's assistant for six months, demonstrating flexibility and commitment to team support.
* Streamlined office operations by managing supplies, processing expense reports, handling correspondence, and maintaining organized files.
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