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Work Background
ORAUSenior Event Strategist
Jul. 2023Remote from Tampa, FL• Apply certified meeting management and event planning to support over 60 peer reviews, scientific meetings, and other technical services annually
• Maintain close communication and collaborate with managers, staff, and support organizations, including internal customers and external vendor partners.
• Organize and manage events to align with business objectives and solve issues to enhance customer satisfaction.
• Maintain relationships with properties and national sales managers, ensuring understanding of ORAU's business model.
• Manage event teams, conduct periodic meetings, analyze property trends, and provide solutions to address issues.
• Adhere to administrative, budget, and project support policies and guidelines.
• Participate in project management, the Monday.com continuous improvement team, and advancing software enhancements for the Peer Review team. • Oversee and monitor the progress of all assigned Peer Review Program, hotel contracts, and meeting logistics, including food & beverage, audio visual, and poster session coordination
• Analyze processes, guidance, and procedures; evaluating alternatives; and recommending improvements.
• Manage situations using strong decision-making and critical thinking skills.
• Seeks to understand new and evolving technologies and how they can promote efficiency or provide solutions.
• Meet deadlines, prioritize work, manage competing assignments, and work independently and in team environments.
• Apply all applicable company and Government program policies and procedures to daily activities and adhere to all workplace requirements.
Event Solutions ManagementChief Solutions Officer
Apr. 2008Tampa/St. Petersburg, Florida AreaComprehensive meeting planning services, specializing in work with small associations. Services include:
- Conducting dynamic site selections
- Composing and distributing succinct requests for proposals Performing successful site visits
- Building winning hotel and vendor contract negotiations Managing convention logistics with AV and - DMC companies - Creating accurate event budgets using Microsoft Excel
- Providing in-depth status and post-event reports
- Cultivating comprehensive online conference registrations - Implementing creative food and beverage management - Communicating event details through Event Specifications Guides - Developing innovative marketing materials
- Executing constructive post-event evaluations
- Communicating clearly between staff, sponsors, exhibitors, & BODs
BICSIManager of Operations, Professional Development
Jul. 2005 - Apr. 2008Tampa, Florida, United StatesDirect strategic implementation of business initiatives including:
- Exceeding annual sales goals by 33%
- Cultivating & implementing a marketing plan for training events Developing and coordinating project plans
- Planning & implementing more than 300 annual events
- Site selection and logistics
- Contract negotiation
- Budgeting
- Evaluation
- Supervising 3 coordinators, 20 Master Instructors & 150 Trainers
HB AssociatesMeeting Manager
Oct. 2001 - Jul. 2005Tarpon Springs, FL- Directing events for Destination & Conference Services divisions - Creating & administering budgets to maintain cost control - Conducting site inspections and negotiating contracts
- Developing promotional and conference literature - Coordinating direct mail campaigns
- Developing databases and online forms for registration - Overseeing travel and transportation arrangements for staff and attendees
- Managing sleeping room block
- Directing exhibition process
- Developing cost-saving food and beverage menus
- Managing on-site logistics, vendors & staff
- Overseeing event master accounts for proper billing
New York UniversityProgram Coordinator
Jan. 1997 - May. 2001New York, New York, United States- Coordinate 1500 major university events throughout tenure - Arrange event content, schedules, budgets, publicity, F&B, and A/V - Contract vendors as needed to provide services to produce events - Communicate event logistics to vendors and staff of more than 20 - Conduct post-project critiques to improve on future projects Produce events showcasing the original works of performing artists - Manage the maintenance of two performance facilities
- Interview, hire, and train a staff of event assistants
- Conduct weekly training sessions to improve services to clients
AMERICAN SOCIETYAssistant Program Coordinator
Oct. 1995 - Jan. 1997New York, New York, United States-Organize and implement the registration process for meetings - Create and distribute marketing materials
- Arrange international meeting logistics for more than 90 people - Design, develop, implement, and maintain event/travel database - Coordinate speaker tour logistic
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