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Work Background
INTEREUROPA, Global Logistics ServiceDirector of the HR
Jan. 2023As the Director of Human Resources and General Affairs, I prioritize the development of employees through training, mentoring, and career progression, fostering a culture of continuous learning and growth. Talent management is a key focus, as I actively identify, acquire, and lead key talents to drive innovation and success. In my role, I lead the HR department, aligning it with the company's strategic objectives. Collaborating closely with the executive team, I ensure that HR initiatives effectively support the overall business strategy. My responsibilities include planning and implementing policies and procedures for recruitment, training, development, and employee rewards. Through effective programs, I promote employee engagement and enable professional growth. I oversee workforce planning, performance management, and conflict resolution, ensuring efficient human resource management and a productive work environment. Compliance with employment laws and regulations is a priority, and I stay updated to ensure our HR practices align with legal requirements, safeguarding the rights and well-being of our employees. Actively participating in strategic planning, I provide valuable insights and recommendations, contributing to the development and execution of HR strategies that align with business objectives. I guide the leadership team on HR decisions, ensuring the organization has the right talent for growth and success. In summary, as the Director of Human Resources and General Affairs, my role encompasses employee development, talent management, promoting collaboration and innovation, leading the HR department, planning policies, managing workforce resources, ensuring compliance, and providing strategic HR advice. I am committed to creating an environment where employees thrive, contribute to the company's success, and reach their full potential.
INTEREUROPA, Global Logistics ServiceINDEPENDENT PROFESSIONAL ASSOCIATE II - INDEPENDENT HR MANAGER
May. 2022Ljubljana, SloveniaTasks and responsibilities:
- Search and selection of personnel,
- Management of human resources - implementation, organization and supervision of other personnel processes, preparation of contractual and other labor law documentation,
-Monitoring innovations in the field of work, in the field of labor legislation and their implementation,
- Coordination of education, internal training of colleagues,
- Participating in the implementation of procedures, rules, improvements and company policy,
- Keeping records and ensuring correctness of data in the information system, making analyzes and preparing reports,
- Arrangement of various administrative and organizational tasks,
- Cooperation with external partners and general services of the company to ensure orderliness of the business environment and workplaces and for the area of employee development,
- Support in more demanding HR-legal matters,
- Independent and agency search for the most wanted personnel in the field of forwarding and logistics and storage,
- Independent care for all employees belonging to the Ljubljana branch (Vrtojba, Ajdovščina, Ljubljana, Logatec, Šenčur, Jesenice, Novo Mesto, Metlika and Obrežje).
Legal & HR Consulting Jelena Ćeklić SP Legal & HR Consultant
Aug. 2021 - Mar. 2022SloveniaCONSULTING SERVICES | Legal & HR Consulting | Work Permit Acquisition | Foreign Employment Advisory Experienced consultant offering comprehensive legal and HR services, specializing in work permit acquisition and foreign employment advising. Skilled in managing the entire process of obtaining various work permits and providing strategic HR guidance for the recruitment of international talent. KEY EXPERTISE: Legal & HR Consulting: Providing expert advice and consulting on legal and HR matters, ensuring compliance with regulations and best practices.
Offering guidance and facilitating the acquisition of work permits, assisting with procedures and information dissemination.
Delivering comprehensive HR consulting, including talent acquisition, team building, and employee management.
Work Permit Acquisition: Managing end-to-end processes for obtaining all types of work permits, overseeing documentation and liaising with authorities for successful outcomes.
Providing assistance and information to navigate the complexities of legal requirements, ensuring adherence and avoiding potential complications.
REFERENCES: Legal and HR consulting in talent acquisition for the healthcare industry, successfully sourcing qualified professionals.
Compilation, verification, and certification of legal documents, facts, and statements during the COVID-19 epidemic.
HR advisory for team selection and composition at CORMEDICO (the largest Coastal provider of COVID-19 testing), ensuring efficient staffing solutions.
Selection and recruitment of healthcare professionals for COVID testing centers.
With a proven track record in legal and HR consulting, I excel in navigating complex regulations and facilitating work permit acquisition. I am dedicated to providing strategic guidance and tailored solutions to meet clients' specific needs. Let's connect to discuss how I can support your organization's legal and HR objectives.
Biostile d.o.o.Marketing Manager
Mar. 2021 - Jul. 2021Komen, SloveniaKey Responsibilities and Achievements: Led the planning and implementation of successful online promotional activities, driving brand awareness and customer engagement.
Developed and executed Google campaigns, leveraging data-driven insights to optimize performance and maximize ROI.
Orchestrated compelling Facebook and Instagram campaigns, achieving high levels of user engagement and conversion rates.
Monitored campaign effectiveness through robust analytics, adjusting strategies and optimizing campaigns based on results.
Created persuasive promotional and marketing materials for the web, enhancing brand positioning and driving customer interest.
Managed social media accounts, consistently publishing engaging content on platforms such as Facebook and Instagram.
Administered the website and online store using Magento, ensuring a seamless user experience and driving online sales growth.
Executed targeted email campaigns via Mailchimp, effectively reaching and engaging with the subscriber base.
Proactively monitored trends and innovations in digital advertising and social media management, integrating best practices into marketing strategies.
Collaborated closely with the marketing team, providing valuable input and support in planning, implementing, and optimizing marketing campaigns and initiatives.
Assisted in other marketing activities, including traditional marketing and product promotion, ensuring consistent brand messaging and market presence.
Successfully acquired new strategic customers through targeted outreach and relationship-building efforts.
Maintained regular communication with existing subscribers, fostering customer loyalty and driving repeat business.
Introduced and trained colleagues on marketing processes and strategies, promoting knowledge sharing and team growth.
Demonstrated exceptional organizational skills, executing work with meticulous attention to detail and adherence to professional standards.
Jelena Ćeklić SPLEGAL AND HR CONSULTING
Sep. 2019 - Jun. 2020SloveniaLAW and HR CONSULTANT | Document Preparation | Employment Processes | HR Advisory As a Law and HR Consultant, I specialized in preparing various HR documents to ensure compliance and efficiency. I successfully handled the following tasks: Prepared HR documents related to employment processes, including the hiring of foreign workers, submission, and publication of job postings (PD) and other required forms.
Drafted employment contracts for both fixed-term and indefinite-term positions, ensuring legal compliance and clarity.
Managed procedures and documents related to probationary periods, providing guidance and support throughout the process.
Handled registrations and deregistrations for mandatory social security contributions (M forms), ensuring accurate and timely compliance.
Managed annual leave calculations and provided accurate records of leave entitlements.
Prepared offers for new employment contracts, ensuring alignment with legal requirements and organizational policies.
Assisted in the facilitation of mutually agreed terminations of employment contracts, ensuring compliance with legal and procedural requirements.
Prepared various HR-related documents, including contracts, resolutions, directives, instructions, and other necessary paperwork.
Provided HR advisory services, offering guidance and support in various HR processes.
EXPERIENCE: Expertly prepared HR documents, including employment contracts, job postings, and other related paperwork.
Ensured compliance with legal requirements and procedural standards.
Effectively managed probationary periods, social security registrations, and annual leave calculations.
Facilitated mutually agreed terminations of employment contracts in accordance with applicable laws.
Provided HR advisory services, offering guidance in various HR processes.
Mestna Obcina KoperPROFESSIONAL ASSOCIATE VII/2 (II) CITY MUNICIPALITY OF KOPER
Dec. 2018 - Mar. 2019SloveniaCONSULTING - PROFESSIONAL ASSOCIATE VII/2 (II) | Urban Planning and Legal Expertise | Stakeholder Coordination As a Consulting - Professional Associate at the City Municipality of Koper, I provided expert and legal assistance in the preparation of the municipal spatial plan. Key responsibilities included:
Offering professional and legal support in the development of the municipal spatial plan for the City Municipality of Koper.
Coordinating with spatial planning stakeholders and other participants involved in the preparation of the municipal spatial plan.
Executing challenging professional and legal tasks related to the preparation of the municipal spatial plan for the City Municipality of Koper.
Undertaking additional responsibilities as directed by the Head, Municipal Administration Director, or Mayor.
Drawing upon my expertise in urban planning and legal matters, I played a pivotal role in ensuring the seamless preparation and implementation of the municipal spatial plan. My ability to effectively coordinate with various stakeholders facilitated the successful execution of the project. Let's connect to discuss how my experience can contribute to your organization's urban planning initiatives.
Univerza na PrimorskemUniversity Lecturer
Sep. 2018 - Sep. 2020SloveniaUNIVERSITY LECTURER | Pedagogical Excellence | Curriculum Development | Research Collaboration Experienced University Lecturer adept in delivering lectures, conducting seminars, and engaging in various forms of direct pedagogical activities as defined by the University of Primorska guidelines. Key contributions include: Coordinating and overseeing the work of fellow subject instructors, ensuring adherence to curriculum and academic standards while evaluating student knowledge within subject domains.
Mentoring and co-supervising students in their final projects in accordance with University of Primorska regulations.
Collaborating on the design and updating of curricula, aligning study programs with the evolving needs of the field.
Planning and preparing relevant study materials and literature to facilitate effective learning outcomes.
Actively participating in scientific research, integrating research findings into the educational process, and engaging in pedagogical and research-related activities within the field.
Guiding student research and academic activities while fostering their research skills.
Conducting consultations and office hours to provide personalized support and guidance to students.
Participating in faculty promotion procedures and contributing to professional and academic development.
Collaborating with academic bodies, committees, and commissions within the university.
Undertaking additional professional and developmental responsibilities as assigned by superiors.
My commitment to delivering high-quality education, curriculum development, and research engagement has facilitated an enriching learning environment. Actively involved in university initiatives, I have demonstrated a comprehensive understanding of academic responsibilities. Let's connect to explore how my expertise can contribute to your institution's educational excellence.
Mestna Obcina KoperHEAD OF THE OFFICE OF THE MAYOR OF KOPER MUNICIPALITY
May. 2018 - Dec. 2018SloveniaHEAD OF THE OFFICE OF THE MAYOR OF KOPER MUNICIPALITY | Strategic Leadership and International Collaboration As the Head of the Office of the Mayor, I successfully led and coordinated the activities of the Mayor's Cabinet, ensuring effective governance and strategic decision-making. Key responsibilities included:
Coordinating, managing, and overseeing the operations of the Mayor's Cabinet, fostering a collaborative and efficient work environment.
Developing systemic solutions and conducting complex analyses, providing expert opinions, and preparing high-level reports and documents.
Preparing professional foundations for annual plans, actively participating in budget proposal and implementation processes.
Providing expert advisory services to the Mayor on matters related to the Cabinet's responsibilities.
Participating in events and ceremonial functions, representing the Mayor's Office with professionalism and diplomacy.
Collaborating with external institutions and organizations relevant to the Mayor's Office, establishing and maintaining productive partnerships.
Undertaking additional tasks as instructed by the Mayor, demonstrating flexibility and adaptability in responding to emerging needs.
Furthermore, I assumed leadership and coordination responsibilities in the area of international cooperation for Koper Municipality. Specifically, I actively contributed to projects involving collaboration with Italy (proficiency in Italian/English language) and China (participation in a joint project with Ningbo Port, proficiency in English language).
Univerza na PrimorskemASSISTANT TO THE GENERAL SECRETARY OF THE UNIVERSITY
Apr. 2017 - Mar. 2018SloveniaASSISTANT TO THE GENERAL SECRETARY OF THE UNIVERSITY | Process Coordination and Legal-HR Administration As an Assistant to the General Secretary of the University, I played a crucial role in managing and coordinating various work processes, ensuring compliance with legislation and regulations. Key responsibilities included:
Planning, leading, and coordinating work process phases, overseeing the Office of the General Secretary (NOE), and establishing an effective communication and information system.
Collecting proposals and making recommendations for organizing work processes, as well as maintaining and updating relevant documentation.
Gathering, reviewing, and preparing expert materials for committee meetings and working bodies.
Activating, monitoring work progress, and ensuring the timely completion of tasks, with the ability to take corrective action when necessary.
Providing professional support to the university's leadership in decision-making processes and generating reports and analyses.
Undertaking additional tasks assigned by the General Secretary, Vice-Rectors, and Rector.
Managing and coordinating the Legal-HR Department of the University of Primorska, including handling employment procedures for university members and the rectorate.
Implementing the "Healthcare at the Workplace" program and monitoring its compliance across university campuses.
Conducting employee evaluations (annual reviews), overseeing the preparation of contracts, resolutions, directives, and other personnel-related documents.
In my role, I efficiently managed work processes, ensured compliance with legal requirements, and contributed to the smooth operation of the university's administrative functions. Additionally, I provided support in the areas of human resources, legal affairs, and organizational development, making valuable contributions to the university's overall success.
Univerza na PrimorskemINDEPENDENT PROFESSIONAL ASSOCIATE VII/1
Aug. 2015 - Apr. 2017SloveniaINDEPENDENT PROFESSIONAL ASSOCIATE VII/1 | Administrative Support and Documentation As an Independent Professional Associate, I provided essential administrative support and documentation services. My role involved:
Preparing documentation for organizing and implementing activities within the assigned area of responsibility.
Handling and resolving matters related to administrative activities.
Generating materials for meetings of relevant bodies and committees, as well as documenting meeting minutes.
Keeping abreast of legislation pertaining to the assigned area and participating in the development of proposals and plans.
Drafting announcements, tenders, and managing procedures within the designated scope of work.
Creating expert reports to support decision-making processes on projects and programs within the assigned area.
Undertaking other related tasks as directed by the supervisor. In this position, I played a crucial role in ensuring efficient administrative operations. I was responsible for preparing and organizing documentation, monitoring legislation, contributing to planning processes, and providing support for projects and programs. Additionally, I successfully completed assigned tasks and supported the overall functioning of the organization.
Univerza na PrimorskemASSISTANT PRINCIPAL SECRETARY OF THE UNIVERSITY
Aug. 2015 - Apr. 2017SloveniaASSISTANT TO THE GENERAL SECRETARY OF THE UNIVERSITY | Process Coordination and Legal-HR Administration As the Assistant to the General Secretary of the University, I was responsible for planning, leading, and coordinating various work processes, including overseeing the Office of the General Secretary (NOE) and ensuring compliance with legislation and regulations. Key responsibilities included:
Gathering proposals and making recommendations for organizing work processes, as well as establishing and maintaining effective communication and information systems.
Collecting, reviewing, and preparing expert materials for committee meetings and working bodies.
Activating, monitoring work progress, and ensuring the completion of tasks, with corrective actions if needed.
Providing professional support to the university's leadership in decision-making, generating reports and analyses.
Undertaking additional tasks assigned by the General Secretary, Vice-Rectors, and Rector.
Managing and coordinating the Legal-HR Department of the University of Primorska, including handling employment procedures for university members and the rectorate.
Implementing the "Healthcare at the Workplace" program and monitoring its compliance across university campuses.
Conducting employee evaluations (annual reviews), overseeing the preparation of contracts, resolutions, directives, and other personnel-related documents.
In this role, I effectively planned and coordinated work processes, ensured adherence to legal requirements, and supported the university's administrative functions. Additionally, I provided leadership in human resources and legal affairs, including coordinating employment procedures and implementing health programs.
Univerza na PrimorskemPROFESSIONAL ASSOCIATE (DM J1015038)
Jan. 2015 - Aug. 2015SloveniaPROFESSIONAL ASSOCIATE (DM J1015038) | Administrative and Operational Support As a Professional Associate, I successfully executed professional and administrative tasks within my assigned role. Responsibilities included:
Performing specialized tasks and administrative duties in alignment with the assigned work area.
Maintaining records, preparing relevant materials, and actively participating in meetings and work sessions.
Taking meeting minutes and summarizing discussions and outcomes.
Organizing, labeling, and archiving documents and other materials.
Managing the flow of information for the supervisor and ensuring its accuracy and timeliness.
Handling correspondence, such as drafting letters and composing written communications.
Undertaking related tasks as assigned by the supervisor.
In this role, I efficiently carried out various administrative and operational tasks. I maintained records, supported meetings, and contributed to the smooth flow of information. Additionally, I assisted in correspondence management and performed other duties to support the work of the supervisor.
INŠTITUT ZA OSEBNI RAZVOJ, CORPUS, ANIMA, RATIO, DR. ALEKSANDER ZADELHuman Resources Consultant
Mar. 2013 - Jul. 2015SloveniaCONSULTANT at INŠTITUT ZA OSEBNI RAZVOJ, CORPUS, ANIMA, RATIO, DR. ALEKSANDER ZADEL As a consultant at the Institute, my role encompassed various responsibilities to support and facilitate the work of the organization. These included:
Assisting in the preparation of work-related tasks and materials.
Supporting the organization and implementation of workshops across different areas covered by the Institute.
Collaborating in the delivery of workshops aimed at enhancing employee engagement, improving efficiency, and driving better business outcomes.
Creating materials for conducting annual performance reviews, developing questionnaires for the creation of personality profiles.
Observing and providing feedback to employees during annual performance reviews. In this position, I provided valuable assistance in preparing materials and organizing workshops. I actively participated in workshops aimed at boosting employee engagement, improving performance, and achieving superior business results. Additionally, I contributed to the development of materials for conducting annual performance reviews and provided feedback to employees during these reviews.
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