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Work Background
valantic RomaniaPeople Operations Partner
Apr. 2024Cluj-Napoca, Cluj, Romania- Offering strategic support to leadership teams during the merger process, ensuring seamless integration of business functions and alignment with corporate goals.
- Facilitating cross-functional collaboration between merging entities, fostering a unified organizational culture and enhancing communication throughout the transition.
- Providing expert guidance in the development and execution of change management strategies, ensuring smooth adaptation to new organizational structures.
- Assisting in the consolidation of HR policies and procedures, ensuring compliance and consistency across both organizations post-merger.
- Leading the communication strategy for the merger, ensuring clarity and transparency in messaging to employees and other stakeholders.
- Spearheading and managing the full-cycle recruitment processes, ensuring alignment with organizational goals.
- Coordinating and executing high-impact professional events designed to enhance employee engagement and development.
- Designing and implementing strategic initiatives for employee loyalty and retention.
- Developing internal event budgets, ensuring financial efficiency and alignment with corporate objectives.
- Creating, refining, and optimizing HR policies, procedures, and documentation to ensure compliance and operational excellence.
- Actively contributing to HR and IT-related events, promoting best practices and enhancing cross-functional collaboration.
- Collaborating closely with the marketing team to develop and execute employer branding campaigns.
- Managing onboarding and offboarding processes, ensuring a positive and efficient experience - Providing ongoing support to the local management team in optimizing operational processes and implementing strategic initiatives, contributing to the achievement of organizational objectives.
Tech SquadPeople Operations Partner | IT Recruiter
Mar. 2020Cluj County, RomaniaAdministrative Responsibilities:
- Managing relationships and contracts with vendors, and service providers, and building administration, ensuring smooth business operations.
- Handling business correspondence effectively and professionally.
- Keeping employee and vendor files up to date, ensuring accuracy and compliance with regulations.
- Managing the company's benefits system, including onboarding new employees and communicating with benefit providers.
- Collaborating closely with the accounting team to ensure payroll, taxes, and payments are processed accurately and on time.
- Assisting in implementing and maintaining office procedures, providing employee support, and aiding the Administrator in various office tasks.
- Supervising the end-to-end travel process, including arranging tickets, accommodations, travel insurance, and documentation.
- Ensuring health and safety policies are in place and up to date in the office environment.
- Organizing company events and overseeing all marketing products and advertisements.
- Assisting with health and safety requirements and actively participating in ISO certification processes. Human Resources Responsibilities:
- Collaborating with hiring managers to develop job descriptions.
- Conducting candidate searches, scheduling interviews, and participating in the recruitment process.
- Managing the end-to-end recruitment process, from sourcing candidates to onboarding.
- Preparing documents for labor medicine appointments with local medical providers.
- Collecting necessary documents for new employees' personnel files, including employment contracts, job descriptions, and GDPR compliance documents.
- Registering employment contracts and any amendments accurately.
- Maintaining personnel files, data, and company calendars in compliance with policies and procedures.
- Liaising with legal counsel or reviewing contracts and coordinating the contract process effectively.
Halcyon MobileOM
Mar. 2019 - Mar. 2020Cluj County, Romania- Assist management departments in optimizing their processes and managing logistics effectively.
- Ensure operational requirements are met by scheduling and assigning tasks to employees and monitoring work results.
- Keep management informed by analyzing special reports, summarizing information, and identifying trends.
- Contribute to team efforts by achieving related results as needed.
- Organize and coordinate office administration and procedures to enhance organizational effectiveness, efficiency, and safety.
- Develop intra-office communication protocols, streamline administrative procedures, and manage inventory control.
- Monitor record-keeping procedures to maintain accuracy and compliance.
- Handle various administrative and executive support tasks independently with minimal supervision.
- Organize office operations and procedures for smooth functioning.
- Coordinate with the IT department regarding office equipment maintenance and upgrades.
- Manage relationships with vendors, service providers, and landlords to ensure timely invoicing and payment.
- Negotiate contracts and prices with office vendors, service providers, and for office leases.
- Provide general support to visitors and ensure their needs are met.
- Measure results against standards and implement necessary changes for improvement.
- Identify current trends and provide management with insights to facilitate decision-making.
- Develop standards and promote activities to enhance operational procedures.
- Ensure the security, integrity, and confidentiality of data.
- Review and approve office supply acquisitions to meet organizational needs.
- Collaborate with HR to maintain and improve office policies as required.
- Assist in the onboarding process for new hires to ensure a smooth transition.
- Plan in-house or off-site activities such as parties, celebrations, and team-building events.
SustainalyticsOffice Manager
May. 2018 - Mar. 2019Timis County, RomaniaOffice Management and Facility Management:
- Answer incoming calls and greet visitors, ensuring a maximum response/processing time of 48 hours for calls, questions, and inquiries.
- Manage incoming and outgoing mail efficiently.
- Procure stationary and office supplies, maintaining inventory levels.
- Skillfully plan and organize board meetings, including arranging catering services.
- Handle travel bookings (air, hotel, transfers) and maintain updated files at all times.
- Ensure adherence to maintenance agreements, office insurances, and contracts.
- Act as the primary contact for building management, cleaning company, suppliers, and other third parties.
- Anticipate and address emerging office needs, including event planning, retreats, and office supplies.
- Foster Sustainalytics' mission-based culture to enhance employee satisfaction. Event Organization and Social Committee:
- Organize and supervise social events such as office outings, staff lunches, and birthday celebrations quarterly.
- Coordinate local initiatives like volunteering and charity projects quarterly, and participate in a global volunteer day annually.
- Plan the annual Christmas party, including selecting a location and organizing Secret Santa activities.
- Arrange other events such as Halloween parties as requested by managers.
- Facilitate the selection process for Social Committee members annually through elections.
- Plan and conduct monthly meetings for the Social Committee, ensuring a shared agenda and follow-up on delegated tasks.
- Monitor the budget promptly, considering budget constraints and finance team availability. Human Resources Support:
- Provide support in the selection and interviewing processes, including daily updates to candidate files, feedback emails, and maintaining a candidate overview chart.
- Host onboarding programs for all non-RP employees.
- Assist the HR team in maintaining orderly files upon request.
- Manage the careers email inbox effectively.
AROBS Transilvania SoftwareAssistant Manager
Mar. 2017 - Feb. 2018Cluj County, Romania- Maintaining communication with the company's branches and administrative responsibility to ensure the smooth operation of each individual branch;
- Maintaining communication with the company's suppliers;
- Identifying needs/problems and addressing them at the outsourcing branches in Cluj-Napoca, Baia Mare, Targu Mures, Iasi, Suceava, Chisinau, Budapest;
- Requesting price quotes, analyzing them, placing orders for all company outsourcing branches, and transmitting information to the hierarchical superior;
- Preparing weekly, monthly, quarterly, annual reports, and upon request from the hierarchical superior;
- Preparing, drafting, and formatting service documents;
- Developing requested forms;
- Placing stationary orders for the company's branches;
- Providing support to all colleagues in administrative activities;
- Supporting internal and external events.
AROBS Transilvania SoftwareOffice Manager
Nov. 2016 - Mar. 2017Județul Cluj, România- Answering and redirecting phone calls, faxes, and emails;
- Welcoming and guiding external visitors;
- Copying/editing/word processing various materials;
- Word processing documents and correspondence;
- Organizing document flow within the company;
- Archiving documents;
- Preparing periodic reports.
Goodwill ConsultingConsultant de management
Jan. 2016 - Sep. 2016Cluj-Napoca- Analyzing project ideas presented by clients and accurately aligning them with the appropriate funding program/line/domain;
- Assessing clients' eligibility for accessing non-repayable European funds;
- Maintaining client relationships and collecting all necessary information for project writing;
- Drafting projects (funding applications, business plans/feasibility studies, financial analysis, supporting documents);
- Compiling files and submitting documentation for funding access (physically or electronically, as applicable);
- Collaborating with other consultants in project development;
- Maintaining contact with relevant authorities.
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