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Safer Air/Safer SchoolsPolicy Advisor
May. 2023Massachusetts, United States
Salem State UniversityBenefits Coordinator & Full Time Faculty Hiring
Dec. 2013 - Jul. 2019Senior level human resources professional/generalist providing a strong focus on state employee benefits, leave plans, and hiring guidelies. Main areas of responsibility include, but are not limited to, administering benefit and leave programs for all Salem State University state employees; ensuring continued compliance with the federal Affordable Care Act (ACA); implementing the faculty hiring process on an annual basis. Provides full individual employee benefit orientation for all new employees (faculty and staff members):
1. Tax and Payroll Documents
2. University Policies and Procedures
3. Welfare Benefits (health, life, LTD, flexible benefit spending accounts) and Retirement Benefits (MSERS verses ORP) / Tax shelter Annuity Plans (457(b) verses 403(b) and University discounts
• Discusses benefit packages and enrollments specific to an employees union designation
• Provides partial individual new employee orientation for all non-faculty and discusses Welfare Benefits (health, life, LTD, flexible benefit spending accounts) and Retirement Benefits / Tax shelter Annuity Plans and University discounts
• Accurately enters new faculty member data into the Commonwealth Payroll System
• Presents information at monthly new employee orientation sessions
University Benefits Liaison to the Group Insurance Commission (GIC) • Communicates regularly with the GIC and administers GIC programs (health, life and LTD), flexible spending accounts on campus. Communicates GIC changes to employees on benefits
• Collects documents and enrolls new employee data into the Commonwealth of Massachusetts GIC “Magic” application
• Assists employees with the resolution of benefit plan problems
• Coordinates periodic fairs and presentations to educate employees about insurance plans such as long term care, AFLAC, etc.
• Ensures compliance with benefits regulations
Harvard UniversityFaculty Appointment Administrator
Jul. 2006 - Dec. 2013Cambridge, MA- Worked as primary HR officer providing oversight over a broad spectrum of academic hiring for over 2000 faculty members and research scholars. - Worked in close contact with deans and senior management to create and review HR
policies and procedures. - Collaborated with HR advisers and HR representatives on establishing consistent and compliant hiring practices.
- Effectively and efficiently managed two separate HRIS programs (PeopleSoft, ASPerIN).
- Participated in training and HRIS education for new employees as necessary. - Processed salary changes for thousands of faculty/research staff, stemming from merit increases, promotions, bonuses and pay adjustments.
- frequently reviewed federal and state laws in order to ensure university academic hiring compliance. - Guided clients on how to conduct background checks and verify references. - Addressed inquiries from academic employees, management, and deans with divisional oversight regarding new-hire activity and ongoing employee relation issues. - Served as primary liaison to the Harvard University Benefits Office, Office of Central Payroll, and FAS Finance Office.
- Developed, updated, and maintained employee/faculty handbooks, including design and layout.
- Initiated a series of informative “brown bag” lunch meetings in which department administrators and staff could ask questions about any relevant aspect of the faculty and research hiring
- Nominated to receive the Dean's Distinction Award for outstanding service to the university three years in a row (2010, 2011, and 2012).
Harvard UniversityStaff Assistant
Jan. 2005 - Jul. 2006Cambridge, MA• Provided administrative support to the Assistant Dean for the Humanities, the Assistant Dean for the Natural Sciences, and to the Assistant Dean for the Social Sciences.
• Drafted and edited highly confidential correspondence for the Dean of the Faculty.
• Managed all correspondence for each dean
• Maintained calendars for all three deans while coordinating travel arrangements, expense reports, and maintaining three individual office filing and organizational systems.
• Served as the staff person for the Faculty of Arts and Sciences’ Standing Committee on Women. Duties included organizing and attending meetings, compiling meeting notes, and distributing information to Committee members.
• Provided staff support to the Dean’s Division of Engineering and Applied Sciences Dean Search Advisory Committee. Duties included: organizing meetings in which potential DEAS Dean Candidates would be interviewed; securing confidential meeting space; coordinating travel and lodging arrangements for potential candidates; and maintaining oversight of the DEAS Dean Search website.
Massachusetts State SenateLegislative Director
Aug. 2003 - Dec. 2004• Acted as a direct consultant and primary advisor to Senator Wilkerson on all legislative matters.
• Preformed extensive research compiled and analyzed data and provided informed recommendations to the Senator.
• Tracked legislative history of all pertinent legislation using an OMIS database. • Compiled background information, speaking points and legislative history on bills coming up for debate, engrossment and enactment in weekly Senate formal sessions. • Attended and participated in working group meetings and in communicating with key community members.
• Responsible for facilitating meetings with high level elected officials and prominent community members.
• Orchestrated numerous press conferences and served as the press “point person” on all legislative issues.
• Served as Senator Wilkerson’s advisor on the Massachusetts Bay Transportation Authority’s (MBTA) SilverLine Phase III development process.
• Served as the Senator’s point person on the Governor’s Council on Diversity and Equal Opportunity. Conducted research on the Commonwealth’s past and present Affirmative Action and Affirmative Marketing policies. Participated in the redrafting of the Governor’s Executive Order defining state policy governing matters of workplace diversity and equal opportunity within the Executive Branch.
Massachusetts House of RepresentativesLegislative Aide
Dec. 2001 - Aug. 2003• Maintained the legislative office and affairs of a senior Massachusetts State Representative.
• Researched drafted and edited legislation and budgetary amendments to be filed for the upcoming legislative session and budget debate and frequently attended legislative hearings and budget briefings, providing written and oral testimony on behalf of the Representative.
• Represented the Representative at various planning and development meetings throughout his back Bay/Beacon Hill district. Responded accordingly to questions and concerns from constituents regarding the potential negative impacts as well as possible benefits from development projects proposed within their neighborhood boundaries.
• Drafted all written correspondence to House members and constituents. Fielded press inquiries and compiled press releases for distribution to major media outlets.
• Performed basic administrative duties such as running office switchboard, creating distribution lists, scheduling appointments and implementing a new, office-wide filing system.
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