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Work Background
CollaborateExecutive Assistant
Oct. 2024
BehavidenceExecutive Assistant
Dec. 2022 - Oct. 2024London, England, United Kingdom
Perfect Skin Solutions UKExecutive Assistant
Nov. 2020 - Dec. 2022Southsea, England, United KingdomOutline Commenced employment to singlehandedly support the Managing Director, progressed as the Executive Support across three businesses, providing administration functions, business and leisure planning to the Managing Director and Senior Management Team, reporting to the Managing Director. Key Responsibilities: • Ensure the provision of administrative and business support inclusive of extensive meeting and diary management for the Managing Director and wider Management Team. • Administer agenda items, facilitate approved guest speakers, record meeting minutes, and consolidate and track outstanding actions. • Construct the monthly operational update presentation on behalf of the MD for business meetings. • Arrange all travel bookings and schedules as required. Coordinate domestic and international travel arrangements— flights, hotels, trains, cars, ensuring all logistics, including all documentation. • Cultivate and strengthen relationships across the business and with external partners. • Being a trusted and reliable counsel, managing sensitive situations, remaining calm working under pressure. • Acting as the point of contact for team members, press, customers, partners and investors. • Representing the company and the Executives in a positive light through great follow-through skills and sound judgement. • Manage, coordinate, and support special projects as needed including high profile PR events, exhibitions, as well as various training courses. • Facilitate team offsites and internal events including quarterly team socials and staff wellbeing days. • Be proactive - looking ahead and ensuring everything is in place ahead of time. • Be emotionally intelligent: handle all duties with the highest degree of confidentiality, professionalism, diplomacy and integrity.
The Institute of Healthcare Engineering and Estate Management (IHEEM)PA & Project Support Officer
May. 2018 - Nov. 2020Portsmouth, United KingdomOutline Provided full time support to the CEO, COO and President, and supported the entire council committee inclusive of the accounting, HR, legal and ad-hoc project management, comprising of 14 members, reporting to the COO. Key Responsibilities: • Proactively implement projects based on business objectives and guidance given by the CEO. • Write and prepare reports as well as undertake Strengths, Weaknesses, Opportunities, and Threats (SWOT) analysis for Council and Management and Finance Committee, providing papers to help back up proposals. • Successfully obtained the funding for various projects by preparing proposals and presenting to board of directors. • Evaluate a mixture of quantitative and qualitative feedback to make informed improvements on governance and processes. • Arrange video conferences with other international offices and external businesses across the world. • Provide advice and guidance for partner organisations. • Successfully train and manage new committee members and volunteers to take part in business activities. • Assist with planning for committee meetings as necessary, including all bookings, travel, distributing papers, and supporting documentation. • Establish and maintained an effective and sustained STEM program through several workshops and engaging with schools and other public sectors. • Prepare and manage budgets for assigned projects, assuring the proper governance is adhered to. • Establish new project leads and maintain files to ensure good governance. • Build and maintain strong relationships with internal and external partners and stakeholders and acting as first point of contact. • Regularly review procedures and processes to ensure the most efficient and effective service possible. • Help other Managers and officers, as necessary, including the support to the HR department to assist new starters in their induction and training.
Citizens AdviceAdministrative Assistant
Apr. 2017 - May. 2018West Sussex, England, United Kingdom
FreelanceModel
May. 2010
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