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Work Background
Medical College of WisconsinAdministrative Assistant Sr.
Nov. 2022 - Mar. 2025Milwaukee, Wisconsin, United StatesProvide administrative support to the National Director of Strategy and Partnerships for the Kern National Network for Flourishing in Medicine. This includes the following: • Maintaining schedule daily
• Preparing a schedule at a glance for 2 weeks out with updating and sending to leader at the end of every day. • Scheduling meetings internally but also scheduling meetings for our Partner Development Team. This includes meetings with Medical Schools nationally. • Coordinating Flourishing Workshops for 15+ people. This includes finding conference rooms, gathering materials for workshops and ordering food. • Scheduling interviews for leaders in our department. • Help maintain Partner Development Meetings in the Insightly Software.
• Helping and answering any questions people may have regarding my leader’s schedule. • Coordinate schedules, meetings, appointments, and travel itineraries and related arrangements
• Processing payment requests, check requisitions and invoices for the Kern National Network
• Maintaining finance processes for the department
Medical College of WIAdministrative Assistant Sr/Educational Coordinator
Aug. 2015 - Nov. 2022Milwaukee, WisconsinDepartment of Pediatrics
Pulmonary and Sleep Medicine
• Working closely with the Cystic Fibrosis Team to maintain patient lists, organize educational nights for families, and making sure patients get their labs and chest x-rays completed prior to clinic. • Planning the Cystic Fibrosis Consortium Conference for over 80 people
• Assisted on redeveloping the Cystic Fibrosis web page for Children’s website • Process payment requests, requisitions, and invoices
• Create reports, presentations, minutes, letters, memos, and forms as needed.
• Entering DX and CPT codes for Pulmonary Function Testing & Sleep Studies
• Educational Coordinator for the Pulmonary and Sleep Electives
• Prepping charts for providers
• Maintain assigned provider calendars
• Scheduling appointments
• Orders for assigned providers
• Scheduling surgery procedures
PentairAdministrative Assistant
Jan. 2013 - Aug. 2015Glendale, WiPentair is a global water, fluid, thermal management and equipment protection partner with industry leading products, services, and solutions. With 2014 revenues of $7.0 billion, Pentair employs approximately 30,000 people worldwide. Supporting the President of Technical Solutions Global Business Unit. These items are as follows: Travel- Coordinate flights, ground transportation and hotel to all domestic and international locations. Making sure all travel arrangements are confirmed and all agendas are prepared on time. Calendar- Maintaining up to date and accurate calendar for the President. Also, scheduling meetings, phone calls and appointments both domestic and international. Expense Reports- Create and submit expense reports for all trips and miscellaneous expenses. Approving the President's leadership teams expense reports. Event Coordinating- Organzing employee meetings, dinners and events on-site and off-site. Making sure all details are in place and ready to go the day of. Every year, I have the privilage of coordinating and planning the C.H. Robinson MS-150 Bike Ride, which is one of mulitiple organizations Pentair works with. Pentair being a sponsor of the ride, along with having a team of over 100 riders each year. As a team, we have raised over $100,000 each year for this ride. I have been lucky to coordinate for Team Pentair and that includes items like, hotel arrangements, catering, music, games and getting volunteers to donate their free time to help that whole weekend. Marketing/Communications- Assisting Marketing Communications with drafting and editing articles for the Pentair Employee website. Ordering awards when needed. Creating and sending invitations & agendas to attendees.
Karl's Event ServicesAccount Manager
Aug. 2009 - Apr. 2012Oak Creek, WI*Responsible for managing client list as well as soliciting new business through own sales/marketing plan. *Worked with customers in the strategic planning, management, and execution of all events including the coordination of event set up/dismantle, obtaining all necessary permits and diggers clearance if applicable, assisted design department of interior event layouts, assisted customer in inventory choices best suited for events and management of set up/dismantle crew.
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