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Work Background
Bioversity InternationalAsia Coordinator - Grants Management
Jul. 2017Rome, Latium, Italy- Direct Supervisor of four Staff members
- Specialized experience in administration and monitoring of grants, including management of research contracts, budget monitoring, negotiation of agreements, development of processes and procedures, as well as solid understanding of donors’ requirements
- Regularly surveys Funders/Partners on efficiency in setting up contracts/agreements, and propose strategic process improvement;
- Portfolio of 100 projects with subgrants (around 80) - Development and implementation of One Corporate System (OCS) for grants, training, training's materials, and focal point for the database
- Monitor Alliance’s compliance (tracking and monitoring system) with donors & partners contractual commitments for grants and sub-grants agreements, and maintain compliant internal controls (due diligence, partners’ assessment, review of no-cost extension and re-budgeting requests, monitoring of risk exposure and risk mitigation)
- Develop and implement an incentive system promoting pragmatism and a problem-solving approach in terms of getting agreements and sub-agreements in place in a timely manner (reducing process length while promoting compliance)
- Conduct reviews of donor contract against Bioversity’s policies and procedures and facilitate the process of contract clearance and signature; - Maintain an overview of reporting requirements (deadlines, templates, etc.)
- Liaise with donors on all grant-related issues, including submission of donor reports and requests for project modifications; - Support the development of the capacity building, communication, and information-sharing materials around grants and LoAs administration; facilitate training to Bioversity and partners’ staff as required.
- Development of PowerBi dashboard for grants monitoring and sub grants monitoring
-Development of ad hoc tools for scientists to ease and speed up the selection of partners based on indicators, criteria and expertise on PowerBi
Bioversity InternationalAdministrative Assistant
Nov. 2016 - Jul. 2017Rome Area, Italy- Develop and maintain the proposal tracking tool together with the Director of Finance and Corporate Services
- Assist with task related to mission, work, and travel outgoing visas
- Liaise with travelers and involved staff to provide and request information
- Assist with incoming and out coming courier, with Airways bill issuance and invoice reconciliation for DHL and post office - Liaise with external supplier when requested, layout of meetings, organization of coffee breaks and catering for meeting held at HQ - Update spreadsheets for logistics costs
- Assist internal audit tracking tool
Vallefuoco&Associati - DV Legal AdviceAssistente paralegale
Mar. 2016 - Nov. 2016Rome Area, Italy• Voluntary Disclosure and anti-money laundering • Contact with clients, banks, public administrations, fiscal institutions.
• Anti-money laundering (use of program such as Antiriciclaggio, Legal System, Cassa Forense)
• Data management, report writing, organizational skills • Creation of brochures and programs for legal seminars, presentations.
• Translation of bills of sale, legal documents from French/English to Italian and vice-versa.
• Contact with international clients all over the world.
• Publications of 4 articles on Privacy matters
• Publication of 1 article on the Review “For the Defense” (US legal magazine)
Bioversity InternationalInformation and Research Support Assistant
Apr. 2015 - Aug. 2015Rome Area, Italy-Data management, Data migration
-Communication tasks (flyers, posters, presentations and research guidelines)
-Created the Library Newsletter
-Open Access Project
UNHCRFundraiser
Jun. 2014 - Sep. 2014Rome Area, Italy-Public Relations
-Customer care
-Fundraising
-Preparation of documents
The American University of RomeUniversity Housing Agent
May. 2014 - Mar. 2015Rome Area, Italy-Welcomed students
-Orientation counselor
-Customer care
Il Pellicano s.r.l.Assistant Restaurant Manager
Jun. 2011 - Dec. 2014Rome Area, Italy-Cashier
-Floor supervisor
-Restaurant Manager
-Supply chain management
-Staff Training
-Waitress when need be
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