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Work Background
Faber Daeufer & Itrato PCContracts Specialist
Mar. 2023
Faber Daeufer & Itrato PCOperations Coordinator and Senior Administrative Assistant
Feb. 2014 - Mar. 2023
Seyfarth Shaw LLPLegal Secretary
Aug. 2008 - Oct. 2013Los Angeles, CAProvide daily support to five Labor and Employment/Litigation attorneys including: calendar, document preparation, file court documents (including electronic filing for Federal court), monitor daily/weekly/monthly dockets for pending deadlines, schedule depositions and witness interviews, coordinate arbitration/mediation proceedings, prepare for trials including making exhibit binders, witness lists and jury instructions, and process new client intake information and potential conflict checks. Lead secretary for the Litigation Department. Act as point of contact for vendor inquires, client communications and project problem solving. Monitor attorney e-mails, access & review individual/group calendars, and manage Outlook contacts. Draft and finalize correspondence, discovery & pleadings. Coordinate and lead firm charity events. Arrange all travel, including but not limited to, gather all needed materials for hearings, meetings and/or presentations. Handle mail distribution, messenger and overnight deliveries. Key timesheet entries. Create/manage client extranet sites. Review attorney proformas. Complete and process expense reports. Track continuing education requirements.
Waller Lansden Dortch and DavisLegal Secretary
May. 2004 - May. 2008Provide daily support to Trial and Appellate Partner, Labor and Employment Partner/ADR Neutral, and Labor and Employment Associate including: calendar, handle all court filings, including e-file with Federal courts. Monitor daily/weekly/monthly dockets for pending deadlines, schedule depositions and witness interviews. Coordinate arbitration/mediation proceedings for Partner acting as ADR Neutral. Prepare for trials: create exhibit binders, witness lists and jury instructions. Process new client intake information and potential conflict checks. Monitor individual and group calendars and Outlook contacts. Draft and finalize correspondence. Coordinate mail distribution, messenger and overnight deliveries. Arrange all travel, key timesheet entries, complete expense reports, and track continuing education requirements.
SyscoAdministrative Assistant to VP of Sales
Mar. 2004 - Jun. 2005Nashville, TNPrepare cyclic sales reports, budgets, presentations and analysis for monthly sales meetings. Manage customer contact at annual trade shows. Create and coordinate presentations for new business efforts. Act as liaison for inter-department efforts. First point of contact for clients, vendors, affiliates, etc. Monitor individual and group calendars and Outlook contacts. Create and maintain files. Draft and finalize correspondence. Coordinate weekly sales mailings. Prepare meeting notes. Handle complex travel arrangements. Complete expense reports. Contract with properties for meetings. Track vacation/sick balances and requests for time off for staff.
WillisExecutive Assistant to the President/CEO of Willis Pooling
Aug. 1999 - Mar. 2004Nashville, TNAssist President and staff with daily activities: insurance quotes, coordinate office moves, trade shows/insurance conferences, and new business presentations. Administer employee training programs. First point of contact for clients, vendors, affiliates, etc. Assist with fiscal year budget and personnel planning. Contract with properties for meetings and educational conferences. Diagnose computer problems, repair software and hardware defects, and coordinate and taught departmental software training. Attend clients’ monthly Board of Directors meetings, take and prepare meeting minutes. Create computer presentations for meetings/new business solicitation. Control and monitor individual and group calendars and contacts. Track staff vacation/sick balances and time off requests. Draft and finalize correspondence. Manage insurance licensure for all applicable states. Arrange complex travel, complete expense reports and monthly credit card reconciliations. Code invoices to general ledger accounts, authorize payment of all accounts payable, report monthly travel, entertainment and asset expenditures. Track continuing education requirements.
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