Requests
6
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Work Background
Hôpital MontfortExecutive Assistant to VP Finance - interim
Oct. 2019 - Jan. 2021Ottawa, Ontario, Canada
Hôpital MontfortAdministrative Assistant, Director of Finance & Material Management
Jun. 2017 - Nov. 2021Ottawa, Ontario, Canada- Support both the Director of Procurement and Financial Services with diverse tasks, priorities, documentation & other needs on a daily basis
- Ability to prioritize tasks at hand
- Communication: Professional and courteous with external clients and team members
- Greeting providers from outside the hospital as well as internal clients
- Manage, schedule, share documents, write minutes and establish deadlines for a Committee containing 20 Directors; Requires being organized, attention to detail, and efficiency
- Project management: Working with Directors and VP coordinate major equipment to be bought over 5 year span for the hospital; Create processes and collaborate to create Visio sheets
University of OttawaAdministrative Assistant to the Dean
Nov. 2016 - May. 2017Faculty of Health Sciences- Coordinate schedules in highly professional setting
- Greeting guests internal and external to the University
- Communicating in a highly, formal manner in all communications - Prepare highly confidential documents relating to the Dean’s office
- Ability to coordinate tasks in a timely fashion, in a fast paced environment
- Organize confidential documents paper and electronic filing
University of OttawaAcademic Assistant - Thesis and Degrees
May. 2016 - Nov. 2016Ottawa, Canada Area- Coordinate PhD thesis assessments and defenses, along with Master’s and PhD revision.
- Asses student files for graduation purposes
- Communicating with faculties to coordinate assessments of files and defenses
- Apply regulations and procedures of the sector and of the University of Ottawa
- Set deadlines, communicate with Directors, professors (internal & external), students
University of OttawaCO-OP Placement Officer
Sep. 2015 - May. 2016Ottawa, OntarioHelping the overall success of students in CO-OP Programs by:
- Advising students in both French, English and Spanish about their options in CO-OP for their program
- Communicating with employers to set up interviews with our students
- Posting jobs in our database
- Answering phone calls from employers and students about what CO-OP offers them
- Attending weekly meetings on a regular basis
- Coordinating a personal Outlook calendar to plan time for daily tasks
- Inserting appointments into shared calendars of many colleagues for meetings
- Advising new ways to improve tasks at work in a team setting
- Making roadmaps for how-to processes with the team to work more efficiently
University of Ottawa Administrative Support (CO-OP Office)
Sep. 2014 - Sep. 2015Ottawa, Canada AreaAssisting the manager by:
- Entering data into Excel spreadsheets
- Editing documents in Word in both French and English - Billing, accounts receivable, making payments and deposits through the DEPS internal system
- Insuring that all phone lines have the correct extension
- Entering new staff in the directory
University of OttawaJunior Assistant - Faculty of Arts Dean's Office
Jan. 2012 - Aug. 2014Ottawa, Canada AreaAssisting the Dean and administrative assistants by: - Filing confidential documents
- Writing reports in French and English
- Analyzing and extracting data through Excel
- Coordinating professor class evaluations by sending, receiving and sorting evaluations
- Extracting information from the CICS student information system
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