Valor VictoriaAccounts Payable Coordinator
Jul. 2022 - Aug. 2023•Monitor the flow of 50+ invoices daily through incoming emails, vendor portals, and internal departments.
•Validate vendor and internally submitted invoices by authenticating rates, FSC, routes, accessorials, and fees that are all-inclusive to the location using rate management tools, inventory sheets, and vendor portals.
•Compute all data from each invoice into Excel data files, code the invoice by location based on export/import into the desktop system QuickBooks, and create the invoice file in SharePoint for invoice storage with an average of 1.3 days processing time.
•Won 100% of disputes initiated in 2023, totaling over $10,000.
•Weekly reconciliation of reports verifying specific data fields with Excel to maintain accurate records, correcting all errors entered weekly.
•This role requires a fast-paced environment, and I was able to utilize my attention to detail, communication, and problem-solving skills. •Throughout my tenure at the company, I have successfully managed and executed many critical projects. These include comprehensive internal audits that resulted in cost savings of several million dollars, overseeing the implementation of a new chart of accounts, facilitating the transition from Google to Microsoft 365 Cloud, ensuring full compliance with all HR regulations, providing comprehensive training to new AP employees, and creating and validating multiple SOPs within the Finance department.
•I have actively participated in committees to enhance various aspects of our company's management and departments. By collaborating with colleagues from diverse departments, I have gained valuable insights and ideas that contribute to our overall performance.