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Work Background
Manatt, Phelps & Phillips, LLPLegal Secretary
Oct. 2015 - Oct. 2017Executive legal secretary to one of the firm’s top corporate equity partners, two associates and paralegals. Managed all administrative/secretarial duties for this very busy partner. Responsible for coordination of monthly billing with accounting department, maintaining partner’s busy calendar, making all travel arrangements, as well as maintaining and managing filing of partner’s emails, detailed time entry. Heavy word processing work.
KOPPEL KESSLER JULIE LLPExecutive Assistant
Jan. 2015 - Oct. 2015New York, New YorkSole executive assistant/office manager for two partners, two associates, and one paralegal in a boutique Trusts & Estates firm. Managed all administrative and word processing tasks. Additionally responsible for various paralegal duties and accounting. Coordinated with vendor on troubleshooting after new telephone system was installed.
Davis Polk & Wardwell LLPAdministrative Assistant
Nov. 2000 - Sep. 2013New York, NYAdministrative Assistant to one corporate partner in Mergers and Acquisitions and several associates. This partner’s specialty was large international telecommunications. Additionally assisted partners in the Trusts & Estates department and developed an in-depth understanding of that practice. Responsible for all scheduling, telephone calls, billing, word processing, travel arrangements. Provided group coverage for several other attorneys in corporate departments. Served on sub-committee on the changing role of the administrative assistant in an increasingly technological work environment. Served on securities transaction clearance committee. Trainer of other administrative assistants in computer program for billing. Worked closely with the Accounting department and a computer programmer to devise new protocols for client billing for several large banking clients and to streamline the billing process.
Friedman Kaplan Seiler & Adelman LLPLegal Secretary
Mar. 1999 - Nov. 2000New York, NYMoved to this firm with partner from Rubin Baum Levin. Served as Legal Secretary to him as well as to the Hiring Partner and two associates. Handled all telephone calls, billing, word processing, travel arrangements, (one partner traveled frequently and worked remotely). Additionally, coordinated the move from Rubin Baum of three partners and three associates including all paper and computer files and client information during merger of practice. Coordinated all administrative aspects of large corporate mergers involving international and domestic clients.
Rubin Baum Levin Constant and FriedmanWord Processor/Legal Secretary
Sep. 1997 - Mar. 1999New York, NYBegan as a Word Processing Specialist/Floater and then was selected by a Corporate M&A Partner as his Legal Secretary. Handled all telephone calls, billing, word processing, travel arrangements.
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