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Work Background
California Institute of Integral StudiesAdministrative Manager/EA to VP, Dept of Diversity, Equity & Inclusion & Dean of Student Affairs
Mar. 2024San Francisco Bay Area● Executive Support and Meeting Management: Manage VP's and Dean's calendars, prioritize meetings, coordinate and document meeting notes, streamline communications, and follow up on action items to ensure efficient workflow and decision-making. ● Travel, Budget, Expense, and Invoice Management:
Spearhead meticulous travel logistics, oversee the fiscal budget, manage expense and invoice processing, and ensure financial accuracy and resource optimization while adhering to organizational guidelines. ● Report Development: Develop and deliver impactful reports, presentations, and correspondence, leveraging strong analytical skills and attention to detail. ● Operations Management: Direct divisional and cross-divisional operations, including SOP development and implementation, project/event coordination, and SharePoint page management, editing, and collaboration, fostering operational excellence and team synergy. ● Branding and Communications: Lead branding initiatives and communications for affinity groups, fellowships, and other departmental organizations, ensuring consistency, enhancing visibility, and aligning with organizational goals. ● Recruitment Coordinator & Student Worker Manager: Implement the Interview Exchange application for efficient management of the hiring process, including overseeing interview scheduling, handling employment contracts, onboarding, and managing job specifications.
Managing Student Workers and ensuring project management to completion ● Events Management and SLATE/Zoom Registration: Oversee the logistics and registration processes for all events including New Student Orientation using SLATE and Zoom , ensuring seamless execution and high engagement.
Pano AIExecutive Assistant to CEO/Founder
Aug. 2023 - Sep. 2023Remote, supported CEO/Founder of startup Tech company as PTO cover for several weeks.
- Expense management, ensuring that all expenses are processed accurately and on time, maintaining meticulous records, and liaising with vendors to resolve any discrepancies.
- Facilitated intricate calendar management, travel coordination, and organized significant events such as speaking engagements for the esteemed DreamForce 2023, the worlds largest AI event.
- Liaised with the CEOs Business director, ensuring seamless communication and coordination of business-related activities.
- Compiled transcripts from media coverage and PR, providing valuable insights and feedback to the executive team
- Assisted with after-hours and ad hoc tasks, ensuring timely and efficient completion of projects.
- Developed strong communication, problem-solving, and time-management abilities through the role
Goldman SachsExecutive Assistant
Jan. 2023 - Jul. 2023- Managed complex calendars, multiple phone lines, monthly expense reporting, and visa applications for a team of 10+ members including seniors, partners, and junior bankers
- Coordinated and planned travel arrangements, prepared travel itineraries, and worked through logistical issues
- Assisted in the preparation of meeting agendas and presentations
- Liaised with operations and building management to manage access and set up conferences/events
- Acted as an office-based support person, partnering with facilities and event staff to manage visitors, badge access, vendors, catering, deliveries, office organization, etc.
TPG GlobalExecutive Assistant and Events Coordinator to Managing Director and Events Team
Apr. 2022 - Jul. 2022Executive Assistant to Managing Director of Real Estate and Events Team, TPG Global
- Skilled member of the Events and Real Estate team with expertise in project management, registration management, content creation, and stakeholder liaison.
- Proven ability to manage logistics and expenses, making me a valuable asset to any team.
Work Experience:
- Event and Real Estate Team Member, TPG Global via Career Group, short-term contract - Assisted in planning corporate conferences and internal events of 40-500 people - Managed event registration and liaised with attendees and content teams - Worked with key partners to finalize registration websites - Ensured proper logistics communication with supporting teams by liaising with the managing director - Managed travel, meeting, and conference expenses while working closely with finance
JPMorgan Chase & Co.Executive Assistant to Managing Director
Jun. 2018 - Jan. 2020San Francisco Bay AreaTech Team, Corporate Investment Banking
Executive Assistant to Managing Director of Tech Investments Provided executive-level administrative support to 1 Director, 2 Vice Presidents, 8 Junior Bankers simultaneously.
- Managed calendars, scheduled appointments, and organized meetings for 1 Director, 2 VPs, and 8 Junior Bankers, ensuring that all appointments were scheduled appropriately and conflicts were resolved on time.
- Processed visa applications for team members, ensuring that all documentation was up-to-date and accurate to prevent delays or issues.
- Managed monthly expense reporting for 13 team members, ensuring all expenses were accurately reported and submitted on time.
- Coordinated and planned all travel arrangements for team members, including booking flights, hotels, ground transportation, and creating detailed itineraries.
City of OaklandExecutive Assistant To Chief Operations Officer
Apr. 2018 - Jun. 2018150 Frank H. Ogawa Plaza, Oakland, CaliforniaExecutive Assistant to Fire Chiefs- Battalion Chief Logan, Deputy Chief Drayton, and Chief Whyte
City of Oakland
150 Frank H. Ogawa Plaza, Oakland, California - Provided comprehensive administrative support to the Fire Chiefs, managing their calendars and coordinating meetings
- Prepared various reports, documents, and presentations for the Fire Chiefs and other senior officials in the department
- Maintained confidential records and files, organized travel arrangements, and performed other duties as assigned by the Fire Chiefs
- Ensured the smooth functioning of the department's administrative operations while maintaining a professional and helpful demeanor at all times
LucasfilmHuman Resources Administrative Assistant
Feb. 2018 - Apr. 2018San Francisco Bay AreaProvided Administrative Support and acted on behalf of HR team in Industrial Light & Magic - Provided administrative support to the recruitment team, Sales and Operations department, and HR team at Lucas Films. - Managed calendars, scheduled meetings, and coordinated communication with external vendors. - Assisted with office move and archived sensitive documents with care. - Demonstrated a professional and helpful demeanor, ensuring smooth administrative operations and confidentiality.
W Morgan Callaghan Mortuary Services Senior Executive Assistant to Director
Mar. 2013 - Nov. 2017Executive Assistant to Director, Founder
Provided Executive and Accounts support to Head Mortuary Practitioner - Coordinated travel, correspondence, calendar, and database management for Director
- Cultivated relationships, liaised with collaborators, suppliers, and other project stakeholders
- Ensured end-of-year audit compliance, liaised with Health & Safety to ensure insurance compliant
- Coordinated business plan modules and proposals for councils and financial institutions
- Liaised and complied with federal and civic organizations, ensuring work quality while adhering to policies and procedures
- Organized floral arrangements and lighting; escorted mourners during viewings and services
- Head of Fire and Safety training, audit compliant
Freelance, self-employedProject & Event Manager/ Creative Director
Apr. 2009 - Mar. 2013Freelancer, Head of company
- Supervised overall strategic vision, working with photographers, models, designers, and stakeholders.
- Created set designs for fashion shows and photo shoots with design pieces featured in conjunction with MTV Awards, 2011.
- Developed marketing packages, print materials, banners, and promotional items.
- Cultivated relationships, liaised with collaborators, suppliers, and stakeholders.
- Planned events, coordinated logistics, and managed project tasks and deliverables.
- Recruited and trained team members and oversaw creative budgets.
Private companyPersonal Assistant to Screenwriter
Jan. 2000 - Apr. 2009Personal Assistant to Famous Hollywood Screenwriter - Proofread and distributed documents with precision and attention to detail.
- Acted as the main point of contact for inbound/outbound communication.
- Scheduled relevant meetings efficiently.
- Managed expenses and coordinated travel arrangements.
- Assisted with personal tasks, such as doctor's appointments and personal shopping.
- Maintained strict confidentiality of clientele and documentation.
- Made independent decisions and judgments on areas of responsibility with limited supervision.
- Developed a strong sense of judgment and business acumen.
- Ensured that all tasks were completed with precision and attention to detail.
- Confident in my ability to excel in a demanding and fast-paced business environment.
Part time ContractorHospitality Manager
Dec. 1999 - Nov. 2016Working for various hotels, Bed & Breakfasts, and Self Catering Accommodation Services - Guest Relations: Providing exceptional customer service, and addressing inquiries promptly to enhance guest experience.
- Staff Management: Leading a team of hospitality professionals, providing training and support to ensure efficient operations.
- Operations Oversight: Managing daily hotel operations, such as reservations, check-ins, check-outs, and room assignments.
- Quality Assurance: Upholding high standards of cleanliness, safety, and service quality throughout the establishment.
- Budget Management: Managing budgets and expenses, implementing cost-effective measures to optimize profitability.
- Event Coordination: Planning and coordinating events, conferences, and functions, ensuring customer satisfaction.
- Inventory Management: Monitoring and controlling inventory levels for supplies, minimizing waste.
- Training and Development: Providing ongoing training for staff to excel in their roles.
- Problem Resolution: Addressing and resolving any issues or complaints promptly.
- Compliance: Ensuring adherence to legal and regulatory requirements, health and safety standards, and industry best practices.
- Collaboration: Working closely with various departments to ensure a cohesive and well-coordinated operation.
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