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Work Background
Athena Security Inc.Procurement Manager
Aug. 2024- Develop and implement procurement strategies to support company growth.
- Source, negotiate, and establish contracts with key suppliers of detection systems, components, and services.
- Manage vendor relationships and performance to ensure timely delivery and quality standards.
- Oversee the procurement of technical equipment, materials, and services critical to product development.
- Negotiate pricing, terms, and contracts to optimize costs without compromising quality.
- Establish and manage procurement policies and procedures for the startup.
- Coordinate with R&D, engineering, and production teams to align procurement with project timelines.
- Forecast procurement needs based on product development schedules and market demand.
- Monitor and mitigate supply chain risks, ensuring business continuity.
- Lead the development of a remote-friendly procurement workflow system.
- Manage procurement budgets and ensure alignment with financial goals.
Athena Security Inc.Executive Assistant/Personal Assistant & Executive Operations
Aug. 2023 - Aug. 2024● Manage the CTO’s calendar, including scheduling 20-30 meetings weekly across four time zones, and foreign/domestic travel arrangements.
● Handle correspondence, including 1000s of emails daily, responding on his behalf and ensuring timely
responses and follow-ups.
● Prepare and organize docs/sheets, inventory & budget reports, and presentations for meetings and other
engagements.
● Arrange and coordinate meetings with internal employees and external vendors and clients, including setting agendas, preparing materials, and taking minutes.
● Ensure the CTO is well-prepared for all meetings and events, providing necessary
background information and materials 30 minutes prior to meetings.
● Assist with various tech reserach projects as directed by the CTO, including research, data analysis,
and report preparation.
● Track project progress, deadlines, and deliverables, ensuring timely completion and
reporting.
● Serve as the primary point of contact between the CTO and internal/external
stakeholders.
● Take on special projects and initiatives as assigned by the CTO, contributing to the
strategic goals and objectives of the organization.
● Continuously improve skills and knowledge to better support the CTO and the
organization.
● Coordinated meetings, activities, and communications on behalf of the executives
Mint CROHuman Resource Generalist
Sep. 2022 - Dec. 2023RemoteCreating Company policies and procedures
Introducing HRIS system to the company
Managing state/federal law requirements for hiring
Maintaining proper documentation records for all current and past employees
Perform billing, bookkeeping, accounting by utilizing various billing platforms Maintaining proper documentation records for all current and past employees
Keeping company up to date on the Federal and State employment laws for US & Canada Creating a performance evaluation system for the company
Implementing organization’s recruiting strategy
Developing a recruiting organization system for the company and it’s current and future applicants Experience implementing an Applicant Tracking System into the company
Interviewing applicants
Developing an onboarding system for employees and contractors
Onboarding new employees from start to finish
Explaining human resources policies, procedures, laws and standards to new and existing employ- ees
Working closely with other departments to make sure contracts and details are fulfilled
Assisting with processing employee grievances
Overseeing engagement programs and other employee relations work
Develop training certificate system
Established compliance system for training certificates/licenses
Knowledge of contractor and subcontractor laws in US & Canada
Research information to deliver content to clients
Assisting in day to day activities
Basic administrative work
Spring HealthVirtual Executive Assistant to C-Suite
Jun. 2021 - Jan. 2022• Daily communications via phone, e-mail & Slack
• Managing e-mail inbox and communication
• Arranged daily meetings for over 7 business executives/C-Suite
• Book and coordinate travel around the world
• Expense reconciliation and report management
• Collaborate with the office team on all day-to-day office activities
• Coordinate meetings, activities, and communications on behalf of the executives • Support administrative teams across the organization on various projects
• Scheduled meetings across multiple calendars • Event Management and planning
• Provide transcription services
• Assisting in day to day activities
• Worked effectively remote without direct supervision • Basic HR tasks
• Basic administrative tasks
Provinziano & AssociatesVirtual Assistant to Attorney
Jul. 2020 - Jan. 2021California, United StatesDaily communications via text with schedule
Manage and coordinate calendar Book and coordinate travel arrangements
Scheduled meetings
Event Management
Email Management and distribution to case managers
Managing legal documents and working with case managers to get them signed
Assisting in day to day activities
Basic administrative work
Allaire Elder Law, LLCMedicaid Paralegal
Aug. 2019 - Sep. 2022Bristol, Connecticut, United States• Submitting Medicaid application, following up for all docs and following through with all to ensure approval.
• Conducts investigative/fact-finding research and analysis of proper documentation for applica- tion
• Financial document reviews
• Applies knowledge of laws/regulations and collaborates with company-wide resources and personnel to assist in resolutions
• Client communication
• High-volume document prep and drafting
• Communication with state agents/departments
Spring HealthVirtual Executive Assistant
Feb. 2019 - Jun. 2021• Daily communications via phone, e-mail & Slack
• Managing e-mail inbox and communication
• Arranged daily meetings for over 7 business executives/C-Suite
• Book and coordinate travel around the world
• Expense reconciliation and report management
• Collaborate with the office team on all day-to-day office activities
• Coordinate meetings, activities, and communications on behalf of the executives • Support administrative teams across the organization on various projects
• Scheduled meetings across multiple calendars • Event Management and planning
• Provide transcription services
• Assisting in day to day activities
• Worked effectively remote without direct supervision • Basic HR tasks
• Basic administrative tasks
RockSolid VAVirtual Assistant
Jan. 2019 - Jun. 2021Daily communications via phone, e-mail & Slack
Managing e-mail inbox and communication
Arranged daily meetings for over 7 business executives Book and coordinate travel around the world
Scheduled meetings across multiple calendars
Event Management and planning
Manage social media platforms for company – Facebook, Instagram, etc.
Provide transcription services
Assisting in day to day activities
Worked effectively remote without direct supervision
Onboarding & Off-boarding of employees Payroll processing
Managing state/federal law requirements for hiring
Maintaining proper documentation records for all current and past employees
Perform billing, bookkeeping, accounting by utilizing various billing platforms
Research information to deliver content to clients
Basic HR tasks
Basic administrative tasks
O&G Industries, Inc.HR Specialist
Aug. 2015 - Mar. 2019Torrington, Connecticut• Onboarding new and transferring employees from start to finish
• Completing background investigations
• Explaining human resources policies, procedures, laws and standards to new and existing employees
• Maintaining proper documentation records for all current and past employees
• Implementing organization’s recruiting strategy
• Developing a recruiting organization system for the company and its current and future applicants
• Experience implementing an Applicant Tracking System into the company
• Experience with ClearCompany and their Applicant Tracking System • Interviewing applicants
• Post all open job positions on job boards, company website, and required sites
• Creating a performance evaluation system for the different divisions of the company
• Keeping company up to date on the Federal and State employment laws
• Knowledge of Affirmative Action Plans, SAPs, and CHRO requirements of GMs, GCs and subcontractors
• Established compliance system for training certificates/licenses
• Facilitated the criminal background check process for new hires.
• Helping employees understand the benefit packages that the company offers
• Experience in Short Term Disability
• Pay invoices by verifying transaction information
• Exposure to FMLA and Cobra
• Knowledge of ACA filing
• Developed training certificate system
• Overseeing engagement programs and other employee relations work
United Way of Greater WaterburyVolunteer/ Emerging Leader
Jan. 2014 - Jan. 2015
Crystal Rock, LLC.HR Administrator
Jun. 2008 - Aug. 2015Watertown, ct-Experience working along side the Payroll assistant supporting payroll duties
-Experience working with payroll systems: ADP and Paycom
-Onboarding experience from start to finish
-Facilitated the criminal background check process for new hires.
-Experience in Short Term Disability
-Exposure to FMLA and Cobra
-Solely responsible for worker’s comp incidents
-Helping development of applicant tracking system
-Developed and maintained an alert system for upcoming deadlines on incoming requests and events
-Developed and maintained an internal client filing system
-Developed a Wellness Program
-Knowledge of Federal and State labor laws
-Educated and advised employees on group health plans, voluntary benefits and 401(k) retirement plans.
-Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum.
-Supported the human resource department in the annual employee review process to manage performance merit increases
-Assisted with team building initiatives and overall support for maintenance of organizational culture and employee morale.
-Developed and enforced company policy and procedures relating to all phases of human resources activity
-Helped distribute employee notices and mail around the office
- Ad Hoc projects
- Filing, mail, answer phones
- Assisting co-workers
- Organizing employee personnel information
- Assisting in payroll overflow
- Confidentiality required due to employee personnel files, HIPPA and privacy policy
- Greet potential employees and help schedule interviews
- Assisted in HR Audit
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