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Work Background
Gannett FlemingSenior Business Administrator & Executive Assistant
Mar. 2019Raleigh, North Carolina, United StatesExecutive Level Support and Business Operations & Administration for an International Civil Engineering Firm:
• Provide executive level support to the leadership team; calendar management, meeting arrangements, preparing agendas, meeting minutes, booking travel (including complex itineraries and contingency travel arrangements), notary public services, expense processing, invoicing, document creation, editing and quality control.
• Conference and trade show planning, operations, and coordination; coordination of exhibit booth set up, assistance with creating marketing materials and ordering promotional items and prize giveaways; management of registrations, Sponsorships and conference attendance and team travel arrangements.
• Manage Corporate Contributions’ budget planning, processing, and management throughout the year; including registrations for professional organization society meetings, golf events and conferences; Sponsorship payments processing, coordination of logistics and ensuring all deliverables are being met on time.
• Sales support to the Business Development and Marketing team including management of CRM, data integrity and routine maintenance; creating monthly and ad-hoc sales reports; serve as an SME for CRM related questions and issues.
• Handle HR related matters; facilitate staff meetings, onboarding, offboarding, handle employee relations issues, and assistance with performance reviews. Serve as an SME for onboarding and offboarding best practices and as an Internship Program Coordinator.
• Increase employee engagement through facilitating team building activities, client socials, holiday parties, sporting events and community outreach activities.
• Serve on multiple advisory committees providing recommendations to the Board of Directors; Continuous Corporate Improvement Process, Onboarding and Offboarding, and Post COVID Office Re-opening Initiative Committees.
Marketplace EventsExecutive Assistant & Events Planning
Sep. 2016 - Mar. 2019Raleigh-Durham, North Carolina AreaEvent Planning, Organization and Management of Trade Shows for a Global Events Planning Company:
• Marketing and Sales Support Functions – client onboarding, report weekly sales numbers, manage clients’ online listings and coach exhibitors on participating in trade shows. On-site event management – coordinating Vendor and Staff activities to ensure smooth execution and delivery of trade shows
• Billing and Accounting Functions – manage Accounts Payable and Accounts Receivables: billing, invoicing, collections calls, budget analysis, P+L Reconciliation and cost tracking for all shows in the market
• Data Reconciliation and Systems Management – responsible for data integrity of client information in all systems; trouble-shoot and assist in testing and implementation of new tools and technology • Serve as a liaison between Sales, Marketing, Finance and IT Departments to ensure seamless communication and workflow between all departments • Office Management, Administrative and Executive Assistant Functions – expense processing, travel arrangement, new vendor set up and account management, vacation tracking for all staff, ad-hoc projects and reporting
Credit SuisseExecutive Assistant - Investment Banking, Private Placements Group
Sep. 2014 - Jul. 2016New York City Metropolitan AreaProvided superb executive level administrative support to a team of six Investment Bankers; phone coverage, calendar management, travel coordination and expense management. Responsible for management of deal related roadshow calendars, schedules and related documentation. Integration of new client management system CMT and investor contact lists in Spider and Excel.
UBS Investment BankExecutive Assistant / Human Resources Assistant
Jul. 2013 - Aug. 2014Greater New York City AreaExecutive level administrative support to Managing Director - Reward Partner and a team of Executive Directors, HRBPs across various divisions of Investment Bank - IBD, Equities, Fixed Income and Equity Research.
Provide superb Human Resources support to a team of six HR Executives during Core Cycle, Talent Planning and PMM
Involved in Talent Development, Succession Planning and Strategic Hiring Initiatives Provided superb executive level administrative support to six high level executives – calendar management, scheduling meetings, expense processing, travel arrangements and event planning.
Credit Suisse - Alexander Mann SolutionsRecruiting Coordinator
Apr. 2011 - Feb. 2013New York, NYSupport Investment Bank’s Front Office Recruiting Team with all aspects of offer and on-boarding process;
Manage full cycle of the offer and on-boarding process, including complex Managing Director level hires. Subject Matter Expert in Special Compensation and Offer and On-boarding processes and procedures - serves as a resource and knowledge base expert for Recruiters, HR Business Partners and Hiring Managers across various divisions of the Bank: Fixed Income, Equities, Asset Management and Investment Banking Department.
Streamline processes across all business to increase effectiveness and efficiency. Credit Suisse Speak Up - Chapter of Toastmasters International Public Speaking Organization - President & VP of Education - responsible for leading succesfull club activities and motivating members to develop communication, leadership and interpersonal skills. Managed and supervised the Mentorship Program aiming to develop presentation and public speaking skills of the Bank's employees of all levels.
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