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Work Background
Walden ChicagoSenior Event Coordinator
Sep. 2021Chicago, Illinois, United StatesClient and Vendor Relations: Serve as the main point of contact between clients and vendors, ensuring clear communication and alignment of expectations.
Contract Negotiations: Review and negotiate contracts with selected vendors to ensure favorable terms and meet client requirements.
Client Consultations: Assist Lead Planner in initial client meetings to discuss wedding day details, venue offerings, and event vision.
Portal Management: Maintain client Basecamp portals, input relevant notes, and set due dates for tasks and milestones.
Meeting Coordination: Schedule and organize meetings between clients, Lead Planners, and vendors, including florists, photographers, DJs, and hotels.
Document Organization: Oversee and maintain departmental documents on Google Drive to ensure accessibility and up-to-date information.
Team Support: Support and guide the coordinator team in managing their workload, offering assistance and leadership as needed.
Process Improvement: Proactively develop and implement new organizational tools and processes to streamline operations.
Training and Development: Train new planners and coordinators, ensuring they are well-equipped for their roles.
Intern Management: Manage intern schedules, providing support and guidance where necessary.
Social Media Content Creation: Manage and create engaging content for Walden's social media pages to enhance brand visibility and client engagement.
RedfinTransaction Coordinator
Apr. 2021 - Sep. 2021Chicago, Illinois, United StatesLiaison Management: Serve as the primary point of contact between clients, lenders, attorneys, appraisers, and other involved parties, ensuring smooth communication and timely resolution of issues.
Contract Auditing and Compliance: Review and audit contracts to ensure accuracy and compliance, maintaining well-organized and up-to-date files for all transactions.
Appointment and Event Coordination: Coordinate and schedule post-mutual appointments, meetings, and events, ensuring all parties are aligned and prepared for key milestones.
RedfinTour Coordinator
Aug. 2020 - Apr. 2021Chicago, Illinois, United StatesInbound Request Management: Handle inbound requests to tour properties via email, phone, Redfin site and apps.
Property Availability Coordination: Communicate with listing agents to confirm property availability for showings and ensure scheduling alignment.
Home Showing Coordination: Coordinate with buyer’s agents and clients to schedule, reschedule, and confirm home showings, ensuring smooth and efficient scheduling.
C3 PresentsOperations Coordinator
Aug. 2019 - Apr. 2020Austin, Texas, United StatesEvent Operations Coordination: Oversee and implement all event operations, including managing site vendors, security, guest services, sponsorship/activations, and culinary logistics.
Administrative Support: Handle administrative duties such as ordering site and office supplies, managing petty cash, and updating event documentation (budget spreadsheets, maps, organizational charts, task lists).
Vendor Management: Procure, and manage vendors as directed by the Operations Manager and/or Operations Director.
Budget and Vendor Coordination: Gather requirements from all event departments, communicate with vendors, and report budget updates to the Operations Manager and/or Operations Director.
Staff Onboarding and Coordination: Oversee the onboarding process for event staff, including sending deal memos, collecting the necessary paperwork, coordinating travel and housing, and managing scheduling and payroll.
ESPN X GamesOperations Coordinator
Jan. 2019 - Aug. 2019Minneapolis, Minnesota, United StatesStaff Onboarding and Coordination: Oversee staff onboarding, including sending deal memos, collecting necessary paperwork, coordinating travel and housing, and managing scheduling and payroll.
Credential and Signage Management: Advance credentialing, radio, and signage needs for events, ensuring proper setup and distribution.
Administrative Support: Handle administrative duties such as ordering site and office supplies, managing petty cash, and updating event documentation (budget spreadsheets, maps, organizational charts, task lists, etc.).
Vendor and Departmental Oversight: Serve as the direct report for the Signage Manager, ensuring efficient execution of signage-related tasks and coordination with other event departments.
ESPN X Games Signage Manager
Jul. 2015 - Dec. 2018Aspen, Colorado, United StatesSignage Planning and Installation: Plan and install all directional signage for the venue to ensure clear navigation for guests, athletes, and staff.
Access and Credentialing Management: Ensure full comprehension and proper management of access points and credentialing for guests, athletes, and staff, adhering to security protocols and guaranteeing smooth and secure entry.
Crowd Control and Egress Support: Assist with crowd control and egress management during events and competitions to ensure the safety and efficient movement of attendees.
Cross-Venue Support: Provide operational support to other venue managers as needed, ensuring smooth and coordinated event execution.
Circuit of the AmericasEvent Operations Coordinator
Mar. 2014 - Nov. 2015Austin, Texas AreaTeam Management: Hired and managed a team of 15 direct reports, overseeing the setup and breakdown of event-related needs to ensure smooth event execution.
Financial Oversight: Prepared event settlements and other financial documents, reviewing them with tour managers and clients, and making adjustments as needed to ensure accuracy.
Client and Venue Liaison: Acted as the primary point of contact and venue representative for clients, promoters, staff, and tour management, ensuring seamless communication and coordination.
Incident Command Coordination: Coordinated communication for the COTA Incident Command Center during major events, ensuring effective response and management of event-related issues.
EventsEvent Manager
Jan. 2014 - Aug. 2020Austin, Texas Area• Production Assistant- AVEC Mode- Grand Opening LBJ Wildflower Center 2014 • Office Manager- AVEC Mode- Rooster Teeth “Let’s Play Live!” 2015 • Production Assistant- SXSW YouTube/Say OK 2015/2016
• Primizie Catering Staff 2015- 2018
• Festival Site Coordinator- C3 Presents 2016-2019
• FOH Manager- Bjork Digital, Day for Night Festival, December 2016
• Venue/Hospitality Manager- Texas Performing Arts, August 2016- 2018 • Development/Event Intern- Long Center, September 2016
• PCMA Volunteer- Austin Convention Center, 2016
• Artist Liaison- Quantum Collective SW Invasion, 2017/18
• Signage Manager- Redbull GRC, 2017
• Chipotle Activation Logistics Manager - Various Festivals 2018
• Signage Manager/Office Manager- Trail Of Lights, 2017, 2018
• FOH Coordinator- Historic Scoot Inn, 2017-2018
• Headliner Liaison- Wonderfront Festival, 2019 • Catering Manager- Lockn Festival, 2018-2019
Barton Creek Resort & SpaSenior Cocktail/Bartender
Oct. 2010 - Apr. 2014•Nominated for Star Performer 3rd Qtr 2011
•Open and close Barton’s Lounge •In-room dining
•VIP handling
• Inventory and liquor reconciliation •End of day journal and closing paperwork
Advantage Medical StaffingAdministrative Assistant
Jan. 2006 - Nov. 2009•General office duties
•Cold calling for nurse prospects
•Heavy client contact
•Computer skills
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